President

  • Call and preside over all Board and Booster membership meeting
  • Serve as point of contact with school officials/employees, (cafeteria, security, concession, field staff, etc.)
  • Appoint standing committeemembers
  • Assemble event committees
  • Authorized and issue payment for authorized goodsrendered behalf of CAL Football program (all disbursed checks mustinclude a secondary account authorized signaturefor the assigned BoosterTreasure members)
  • Annually review the structure and organization of the Administrative Committee and Advisory Committees and recommend changes, as necessary, forAdministrative Committee approval
  • Direct, assist, guide and help the Advisory Committees as necessary
  • Other duties deemed necessary by the coaching staff as needed

Vice President

  • In the absence of the President, the Vice President will preside any meeting at which the President would normallypreside
  • In the absence of the President, is authorized and issue payment for authorized goods rendered behalf of CAL Football program (all disbursed checks must include a secondary account authorized signature for the assigned Booster Treasure members)
  • Carry out duties assigned by the President
  • If he or she will have a child in the football program the following year, he or she may be considered as a Booster President candidate the following year
  • Other duties as assigned by the Booster President as deemed necessary

Secretary

  • Take minutes of the Board meetings and distribute the minutes to theElected Officials for approval
  • Take minutes of the General Booster Membership meetings
  • Maintain current contact information list of all Elected Board Members
  • Make Board and Booster Meeting minutes available for member review, upon request
  • Other duties deemed necessary as assigned by the Booster President

Treasurer

  • Keep accurate records of all receipts and disbursements, showing each activity separately, aswell as complete records of all funds
  • Provide “financial report” at each Board meetings, and make it available upon request to Booster Membersupon written request of a Booster member
  • Provide secondary signature to all authorized disbursed checks issued in lieu of payment for authorized goods rendered behalf of CAL Football program
  • Arrange for an annual independent review of the prior year’s financial record
  • Assist the Booster President in filing tax returns and other legal documents as necessary
  • Maintain secured records pertaining to the tax exempt status of the organization (during his/her term in office)
  • Supervise the financial operations of the CAL Boosters.
  • Arrange services of an outside firm that specializes, and is qualified, in preparing tax returns and/or audits that may be utilized with approval by the Board Members
  • Other duties as assigned by the Booster President

Varsity Team Coordinator:

  • This Member is a vital link that provides a relationship between the Varsity Booster Parent members, the Board and coaching staff
  • Responsible for the overall coordination with Varsity Head Football Coach
  • Disseminate timely information to all Varsity parents
  • Assist in fundraising efforts to include concession stand, event coordination and merchandise sales
  • Seek other fundraising opportunities to help develop the CAL Booster
  • Must coordinate all Varsity related business to include:

General notices

Change in schedules,

Insure/coordinate that water and oranges for game half-time is available on time

All other Varsity related issues

  • Coordinate “Senior Walk”
  • Coordinate the Varsity Banquet Event
  • Approve and provide vendor invoices to the Treasurer for payment
  • Promptly deliver all monies received to the Treasurer or President for deposit into the CAL Booster bank account

JV Team Coordinator:

  • ThisMember is a vital link that provides a relationship between the JV Booster Parent members,Board, and coaching
  • Disseminate timely information to all JV parents
  • Assist in fundraising efforts to include concession stand, event coordination and merchandise sales
  • Seek other fundraising opportunities to help develop the CALBooster
  • Must coordinate all JV related business to include:

General notices

Change in schedules,

Insure/coordinate that water and oranges for game half-time is available on time

All JV other related issuesdeem necessary

  • Responsible for the overall coordination with JV Head Football Coach.
  • Coordinate the JV season banquet
  • Approve and provide vendor invoices to theTreasurer for payment
  • Promptly deliver all monies received to the Treasurer or President for deposit into the CAL Booster bank account

Frosh Team Coordinator:

  • This Member is the link that provides a relationship between the Frosh Booster Parent
  • Disseminate information to all Frosh parents
  • Assist in all fundraising efforts to include concession stand coordination and merchandise sales
  • Seek other fundraising opportunities to help develop the CAL Booster
  • Must coordinate all Frosh related business to include:

General notices

Change in schedules,

Coordination of water and oranges for all game half-time

All Frosh other related issues

  • Responsible for the overall coordination with Frosh Head Football Coach.
  • Coordinate the end of season banquet
  • Approve and provide vendor invoices to the Treasurer for payment
  • Promptly deliver all monies received to the Treasurer or President for deposit into the CAL Booster bank account.

Merchandise Sales Coordinator:

•Together with the Board, coordinate an overall strategy for the upcoming year, including products to be offered, planned selling locations, and pricing considerations.

•With support from the President, discuss spirit wear strategy with the Head Football Coach.

•Oversee aspects of the concessions stand. Including but not limited to inventory control, budget, and recruiting volunteers to work.

•Secure vendors and pricing for all apparel and non-apparel spirit items, including yard signs and decals and submits recommendations to the Board for selection.

•Once approved, order products from vendors and follow up with vendors as necessary to ensure timely delivery and quality assurance of all items received.

•Organize the sale of all spirit wear at all home events and each football level, Varsity, JV and Frosh.

•Seek other Fundraising opportunities to help develop the CAL Boosters.

•Maintain an ongoing account and descriptions, quantities, and costs of all items ordered.

•Upon receipt of spirit wear items from vendors, check quality and quantity of items received and provide approval to the Treasurer to pay invoice for such products.

•Report inventories to include descriptions, quantities, and total costs of items used the day of sales to the President and Treasurer no later than 24 hours after game or event.

•Promptly deliver all monies received to the Treasurer for deposit into the CAL Booster bank account.

•Coordinate with the Social HUB Coordinator online ordering and staffing of the store with all the other booster groups.

Varsity Game Day Meal Coordinator:

  • Responsible for the overall coordination of game day meals provided to players and coaching staff.
  • Identify meal vendors and solicit bids (quotes) for meals as needed.
  • Seek other fundraising opportunities to help develop the CAL Boosters.
  • Discuss meal plans or providers with the Head Football Coach for approval and then provide a recommendation(s) to the Board for approval (including pricing and cost information).
  • Coordinate volunteer staffing for meals
  • Coordinate decorations and setup for serving of meals.
  • Coordinate food serving.
  • Coordinate the pickup and/or delivery of meals.
  • Approve and provide vendor invoices to Treasurer for payment.
  • Promptly deliver all monies received to the Treasurer for deposit into the CAL Booster bank account.

Social Hub Coordinator:

  • This Board Member is a vital link, provides a relationship between all levels of the CAL Football Program, Booster Members, CAL High student, and the community with a vested interest. And promotes our program to the general public.
  • Oversees all aspects of the football website.

Monitors, add, remove information on the programs’ Facebook and Twitter pages.

  • Utilize Instagram to send photos and updates of games
  • Reports on CAL Football program sponsored events,
  • Collect form each level updated game day scores, photos of football players and provide updated information on social media platforms.
  • Coordinate with current web designer for content and control.
  • Enter all links and pertinent information as designated by the Head Football Coach and Board.

Marketing and Sponsorship Coordinator:

  • This Board Member provides the leadership to promote market and sell merchandise, products and objectives of the CAL Football Program, which includes the organizations mission statementstated for the purposes of fundraising.
  • Works directly with the CAL Boostersto secure sponsorships, advertising opportunities and accumulation of merchandise for the purpose of fundraising.
  • Increase support through membership, donations and volunteer efforts.
  • With participation from and support of all the CAL Boosters, promote the organization to past, current and prospective members to encourage maximum participation.
  • Maintain an ongoing list of active members and distribute all necessary contact information to the Web and Social HUBCoordinator.
  • Plan and coordinate membership drive activities.
  • Promptly deliver all monies received to the Treasurer for deposit into the CAL Booster bank account.

EXTRACTED FROM CAL Booster BylawsPage 1