Jobtitle: Quality Assurance and Qualifications Assistant(1Post:1FTE)

ROLEPROFILE

JobTitle: Quality Assurance and Qualifications Assistant(1post:1FTE)

WorkBase: Cardiff

Reportingto:Quality Assurance & Qualifications Manager

JobPurpose:To support the Quality Assurance Manager in ensuring all qualifications and qualification systems and processes are sufficient and effective.

Lengthof contract:Permanent

Hoursofwork: Fulltime(35hoursperweek)

Payscale:Grade 2 Enhanced(£19,167 - £23,602)

MainDutiesandResponsibilities

To co-ordinate the registration and claiming of all qualifications, liaising with departmental managers to discuss registration and qualification needs.

To register and claim qualification when required.

To co-ordinate the timetable of Internal verification visits, logging visit, claims status and disseminating reports

To co-ordinate a timetable of standardisation for each route within WEA YMCA CC Cymru and work with the Quality Assurance Manager to share best practice across the network.

To identify, analyse and monitor outstanding qualifications across WEA YMCA CC Cymru.

To communicate with Awarding Organisation representatives to identify, monitor or resolve any qualification issues.

To liaise with WEA YMCA CC Cymru’s qualification awarding bodies to keep abreast of developments of the qualifications delivered. This includes the management of the on-line administrative databases supplied by awarding bodies.

To support the Quality Assurance & Qualifications Manager in any communication with Awarding Organisations, WEA YMCA CC Cymru staff and other stakeholder organisations.

To provide training for new or existing staff on qualification processes and procedures.

To ensure all qualifications are current and fit for purpose and communicate any Awarding Organisation or Sector Skills changes.

To ensure the qualifications catalogue is kept up to date.

To liaise with other departments and partner organisations to ensure all registrations/claims are received on time.

To authorise expenditure, signing qualifications related agreements where necessary.

Any other duties as requested by your manager, which may be necessary from time to time.

TocontributetotheproductionofreportstoWEAYMCA CC Cymru Governing BodyandSMT/OMT

TocontributetotheWEA YMCA CC Cymru SAR,StrategicPlanandProvisionDevelopmentPlan

Totakereasonablecareforthehealthandsafetyofyourselfandotherpersonsasappropriatein theworkplace,andtocomplywithhealthandsafetylegislation.

Tocoverfor anycolleaguesandcarryoutanyotherdutiesandresponsibilitiesasreasonablyrequired.

ToactivelysupportandpracticeequalityofopportunityintheWEA YMCA CCCymruworkplace.

ToattendtheWEA YMCA CC CymruAnnualGeneralMeetingifrequiredtodosobytheWEA YMCA CC CymruCouncilor SMT.

ToworkinaccordancewiththeDataProtectionActandtoensurethatalldataprotectionconcernsarereportedtotheorganisation’sDataProtectionController.

To contributetostaffmeetings,organisationalinitiativesanddevelopments.

Tocomply withallorganisationalpoliciesprocedures,keepingabreastofchangesandmakinganynecessarychangestoadministrativesystems

Toensurethatallaspectsoftheorganisation’sfinancialinstructionsandstandingordersarefollowed.

ToliaisewiththeHealthSafetyfunctiontoensureaccuraterecordingofrelatedinformation

TobewillingtotravelacrossWalesandtoworkflexiblyaccordingtotheneedsofrole.

Author: Chris Morris/Vicky Knappett Version 1.0November 2015

a)Asatermofyouremploymentyoumayberequiredtoundertakesuchotherdutiesasmayreasonablyberequiredofyoucommensuratewithyourgrade

b)Thisisadescriptionofthejobasitispresentlyconstituted.ItthepracticeofWEA YMCA CC Cymruperiodicallytoexamineemployee’sjobdescriptionsandtoupdatethemtoensuretheyrelatetothejobasthenbeingperformed,or toincorporatewhateverchangesarebeingproposed.

c)Thisdescriptionisnotintendedtoestablishatotaldefinitionofthejobbutanoutlineoftheduties.

PERSONSPECIFICATION

Criteria

Essential

Desirable

Education,Trainingandqualifications / Business Administration Level 2 or demonstrable skills at this level.
Team Leading Level 2 or demonstrable skills at this level
Customer Services Level 2 or demonstrable skills at this level
Internal Verification (IV) qualification or willing to work towards in an agreed timescale. / Business Administration Level 3

Customer Services Level 3

IV Qualification

Experience / Experience of working with Awarding Organisations as Quality Nominee
Registrations and certification processes with Awarding Organisations.
Experience of working with Apprenticeship Certification Framework & Sector Skills Councils
ExperienceofverificationGoodunderstandingofassessmentprocesses.
Day to day running of a qualifications team. / Experience of working in the voluntary sector
Understandsandhasparticipatedininspectionprocess
Skills, Knowledge and Attitude / WelldevelopedITskills
Goodunderstandingofthepresentationand analysis of statistical data
Understanding and commitment to the WEA YMCA CC Cymru ethos
Good understanding of Quality systems
Excellent communication skills
Committed to working as part of a team
Excellent time management skills / TrainedinEstyninspectionprocess
Working pattern (e.g. Mobility/extent of flexibility required e.g. requirement for late/weekend working) / Willing to work flexibly if required including occasional weekend and evening work
An awareness of the Welsh language and Culture and a commitment to learning to speak Welsh within a given timeframe if necessary / Fluent in spoken and written Welsh

Author: Chris Morris/Vicky Knappett Version 1.0November 2015

APPLICATION FORM

Vacancy applied for : / Application reference number (for office use only)

Please ensure that all sections of this form are completed.

PERSONAL STATEMENT
Please outline your suitability for the post, referring closely to the person specification when writing your personal statement.
Please continue on a separate sheet if necessary.
MEMBERSHIP OF PROFESSIONAL BODIES
Name of Body / Grade of Membership / Admission Date
TRAINING AND PERSONAL DEVELOPMENT
Please indicate any training and personal development activities you have undertaken which you feel are relevant to your application
Training/CPD undertaken / Date
EMPLOYMENT HISTORY
Please give details of employment to date including voluntary work in chronological order starting with your current or most recent employment.
Please continue on a separate sheet if necessary.
Dates / Employer / Brief outline of Duties and Responsibilities / Reason for leaving
From: / To:
QUALIFICATIONS
Please indicate relevant academic, teaching and professional qualifications
Qualification / Date Achieved
ADDITIONAL INFORMATION
Welsh Speaker / Yes/No
Welsh Writer / Yes/No
Some Welsh / Yes/No
Other Languages
Would you prefer the organisation to communicate with you through the Welsh or the English Language? / Welsh/English
Are you able to provide evidence of your eligibility to work in the UK? / Yes/No / (for more information please contact Human Resources department –)
Do you have a full driving licence? / Yes/No
Period of notice to end your current employment
Current salary and details of any other payments
Do you have any criminal convictions? / Yes/No

If Yes, please give details on a separate sheet. This should exclude any spent convictions under Section 4(2) of the Rehabilitation of Offenders Act 1974, unless the job for which you are applying involves working with vulnerable adults or children in which case cautions, bind overs, pending prosecutions, spent and unspent convictions must be declared.

Please indicate where you saw the advert for this vacancy, specifying the website/publication.
REFERENCES
Please provide in full the name, address (including post code) and telephone number of two referees, one of which should be your most recent employer where possible.
References may be requested for applicants shortlisted for interview prior to the interview date.
REFEREE 1
Organisation name:
Organisation address: /
Name of Referee:
Job title or Relationship:
Email address/telephone number:
REFEREE 2
Organisation name:
Organisation address: /
Name of Referee:
Job title or Relationship:
Email address/telephone number:

PLEASE NOTE – on appointment you will need to provide original copies of qualification certificates and proof of your eligibility to work in the UK.

Declaration

In accordance with the Data Protection Act 1998, the information provided on this formwill be used in the recruitment and selection process and may be disclosed to all thosewho need to see it. It will also form the basis of the confidential personnel record of thesuccessful candidate. In the case of unsuccessful candidates the Application Form willbe destroyed after six months.

I hereby declare that to the best of my knowledge, all the information given by me iscorrect, and that I possess all the qualifications I have listed on this form. I confirm that Ido not object to the information collected on this form being transferred onto computer forthe purpose of anonymous statistical reporting, in accordance with statutory requirements,and to assist with equal opportunities monitoring in respect of job applications. I agreethat the organisation has the right to validate any of the information provided.

I understand that anyfalse statements could result in my dismissal if appointed. Iconfirm that I am legallyeligible to work in the United Kingdom.

Signature:

Date:

Please return to:-
Vicky Knappett, HR Officer, WEA Cymru, 7 Coopers Yard, Curran Road, Cardiff CF10 5NB.
Tel: (029) 2167 8712 / (029) 20235277

EQUAL OPPORTUNITIES MONITORING FORM

Please note that this form will be removed from your application and will not be taken into consideration during the recruitment process.

Vacancy Applied for : / Application reference number (for office use only)
PERSONAL DETAILS
Title: / First name: / Last name:
Address including postcode:
Daytime Telephone Number :
Mobile Telephone Number :
*Email Address:
* Please note that your email address will be used as a primary source of communication wherever possible, therefore please ensure its accuracy
EQUAL OPPORTUNITIES MONITORING
We would be grateful if you would take the time to provide us with the equal opportunities information detailed below. We collect this information to monitor and evaluate diversity. We also use this information to ensure that we comply with legislation.
Please indicate the categories which you feel most appropriately describe yourself.
Gender: Male Female
Do you consider yourself to have a disability? YesNo
If yes, is the disability registered? YesNo
If yes, please indicate whether the disability is physical or learning related
Physical
Learning related
Applicants with a disability who successfully secure an interview will be given the opportunity to discuss how we can accommodate their needs both during the recruitment process and in the event that they secure employment with the organisation.
Please specify your age range: -
16 – 19 20 – 29 30 – 39 40 – 49 50 – 59 60+
How would you define your ethnicity?
WhiteAsian IndianMixed white and Black Caribbean
BlackAsian PakistaniMixed white and Black African
Black AfricanAsian Bangladeshi Mixed – white and Asian
Black CaribbeanChineseOther mixed background
Black OtherOther AsianOther
Prefer not to say

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