Regular School Board Meeting s7

PHOENIX-TALENT SCHOOLS

Regular School Board Meeting

Thursday, October 20, 2016

10:00 a.m. – Phoenix High School

MINUTES

CALL TO ORDER / ·  The meeting was called to order at Phoenix High School at 10:02 a.m. by Chair Prewitt. Other Board Members present: Sara Crawford, Dawn Watson, Marina Piacentini, Nate Shinn, and Shana Vos. Absent: Rick Nagel. Also Present: Cally McKenzie, Toby Walker, Brent Barry, Yazmin Karabinas, Jon McCalip, Don Rugraff, Maria Thompson, Alexandra Vanderlip, Aaron Santi, Heather Lowe, Kaycee Parker, Shawna Schleif, Roger Allemand, Jackie Brody, Jeff Ashmund, Brandi Randall, John Cornet, Hillary Walkup, PHS Students, Supt. Teresa Sayre, and Sarie Wu.
ACCENTUATE THE POSITIVE / ·  PHS Principal Don Rugraff updated the Board on recent events at PHS. Ann Bryan organized a poetry reading with Natalie Diaz on October 17th. Tami Ingwerson and Adam Koekkoek successfully coordinated PSAT testing for 128 students. On October 31st, the Oregon Shakespeare Festival will visit PHS. Boys’ soccer won their conference championship. The PHS marching band participated in the Phoenix overpass ribbon cutting ceremony. The Professional Development day on October 14th was a success, PHS was able to work on their accreditation. Phoenix Mayor Jeff Bellah declared October 22nd to be Breeze Chapman Day. Jon McCalip has been taking on lots of facility projects at PHS. PHS won the recent staff soccer game 7/0 against TMS.
·  TMS Principal Aaron Santi thanked Director Piacentini for playing with the Bulldog crew in the staff soccer game. Richard Hobbins organized the game, a volleyball competition will be next. TMS will host a cross country championship tournament at Colver Fields. Thanks to Tami Ingwerson, Carolyn White, Karen Tally, Sandra Tringolo, and all those involved in the PD Day. The next PD event will be in February.
·  OHES Principal Shawna Schleif participated in a meeting with the Jackson County Prevention Coalition. Several agencies and local districts were presenting. Peter Buckley attended to help share the PTS vision of trauma informed practices. He named OHES a model school for its work in this area. Glad to be a part of a district with this reputation. Brittany Anderson presented the Good Behavior Game to the attendants. Principal Schleif thanked the OHES staff for their patience, warm hearts and welcoming attitudes with all the new changes this year.
·  Asst. Supt. Cally McKenzie introduced Director of Accounting Yazmin Karabinas and Director of Facilities and Projects Jon McCalip to the Board. Ms. Karabinas has been doing an amazing job in her new position and has great attention to detail. Mr. McCalip has gotten more done in a month than has been accomplished in years with the facilities and projects around the District.
·  Sodexo Representative Jeff Ashmund invited the Board to attend a reception at the upcoming OSBA Convention in Portland.
·  Director Watson stated that she would like to visit all district schools this year. She recently has been visiting TES. The teachers were so welcoming during the crazy beginning time of the year. They contacted her with invited to their classrooms and showed great enthusiasm.
STUDENT REPRESENTATIVE REPORT / ·  Student Representatives Roger Allemand, Kaycee Parker, and Alexandra Vanderlip informed the Board they have been meeting with advisory representatives in the school to collaborate with them in leadership efforts.
CITIZEN COMMENTS / ·  TES Parent Brandi Randall informed the Board that some animals got into a storage unit and everything had to be thrown away. She recognized Bill Adams and Jerry Thompson for their hard work to help remove the storage items and their continued work around the school
SUPERINTEDENT REPORT / ·  Supt. Sayre stated PTS has been asked to do several presentations regarding trauma informed work. Southern Oregon Success has called out PTS for this amazing work in their community flyer. This organization represents all different sectors of health care, juvenile justice, and education. The Oregon Health Authority and ODE also recently attended a presentation on trauma informed care in PTS. This presentation will be provided to the Board at the JAB meeting in November. Karen Tally demonstrated the Good Behavior Game to the visitors and the children were able to participate for six minutes. Two students from PHS helps with the restorative justice demonstration, sharing how it works with intervention and discipline.
·  State School Report Cards have been released. The principals will highlight specific data from these reports at the JAB meeting. Teresa Thomas at the Mail Tribune contacted Asst. Principal Jackie Brody to discuss the increase in attendance at PHS and in the percentage of 9th grade students who are on-track to graduate. She also discussed the decrease in suspensions and zero expulsions last year.
CONSENT AGENDA
·  Approval of Agenda
·  Approval of Minutes for 10/6/16
·  Personnel Report / ·  Chair Prewitt presented the Personnel Report for review which included the following:
Employment:
Becky Parent, as Temporary 3.50 Hour Special Education Instructional Assistant at PES
Effective: October 10, 2016
Transfers/Change in Hours:
Jamie Cross, as 2.5 Hour Instructional Assistant/1.0 Hour Playground Assistant to 3.75 Hour Instructional Assistant/1.75 Hour Playground Assistant at OHES
Aleyda Mark, from 4.5 Hour Instructional Assistant/1.5 Hour Playground Assistant at TES to 7 Hour Special Education IA at TMS
·  On motion by Director Nate Shinn, seconded by Director Dawn Watson, the consent agenda was approved as amended by unanimous consent.
BUDGET CALENDAR / ·  Chair Prewitt presented the Budget Calendar for 2017-2018 for review.
·  On motion by Vice-Chair Marina Piacentini, seconded by Director Sara Crawford, the adoption of the 2017-2018 Budget Calendar as presented, was approved as per the following vote:
Ayes: Vos, Shinn, Crawford, Watson, Piacentini, Prewitt
Noes: None
Absent: Nagel
Abstain: None
BOARD POLICY ECACB
Unmanned Aircraft System (UAS) a.k.a. Drone / ·  Chair Prewitt presented Board Policy ECACB to the Board for review. Director Watson discussed the use of drones in educational projects. Chair Prewitt expressed concern about the use of the word, “shall” in the statement, “A UAS shall be operated in accordance with the policies of the Oregon School Activities Association (OSAA) at OSAA sanctioned events.” He proposed changing the word to “may” in order to give PTS more flexibility. Asst. Principal Walker informed the Board that drones are not allowed at any OSAA sanctioned competitions and all PHS sports programs are OSAA sanctioned. Chair Prewitt noted the PACE recommendation to discourage the use of drones outside of situations where they are under the direct supervision of a teacher with the permission of the superintendent.
·  On motion by Director Nate Shinn, seconded by Chair Craig Prewitt, the adoption of Board Policy ECACB as modified, was approved as per the following vote:
Ayes: Vos, Shinn, Crawford, Watson, Piacentini, Prewitt
Noes: None
Absent: Nagel
Abstain: None
PROGRAM REPORT: DISCUSSION WITH PHS STUDENTS / ·  Chair Prewitt welcomed PHS students from Mr. Cornet and Ms. Walkup’s classes. The following students presented questions to the Board: Noah Thompson, James Hope, Madelyn Blundell, Jestyna Mosttler, Samuel Datz, Lola O’Connor, Ezra DeLuca, Emily Johnson, Madison Dodd, Raynar Zelonis, and Pablo Garcia. Topics discussed included healthy food options, free periods, commercial licensing for the culinary arts classroom, athletic facilities improvements, use of bond funding, start times, graduation location, art program funding, and starting an ultimate Frisbee club.
BOARD POLICY JHCA/JHCB
Immunization, Physical Examination, Vision Screening/Eye Examination and Dental Screening / ·  Chair Prewitt presented Board Policy JHCA/JHCB to the Board for review. This policy relates to new legislation regarding dental screenings. La Clinica offers PTS the Healthy Smiles program each year. Supt. Sayre noted that offering these screenings within our schools provides opportunities for parents who may not have the funds to do so otherwise.
·  On motion by Vice-Chair Marina Piacentini, seconded by Director Dawn Watson, the adoption of Board Policy JHCA/JHCB, as presented, was approved as per the following vote:
Ayes: Vos, Shinn, Crawford, Watson, Piacentini, Prewitt
Noes: None
Absent: Nagel
Abstain: None
BOARD POLICY JHCB
Immunization, Vision Screening/Eye Examination and Dental Screening / ·  Chair Prewitt presented Board policy JHCB to the Board for review. This policy also relates to the new requirement of dental screenings.
·  On motion by Director Sara Crawford, seconded by Director Nate Shinn, the adoption of Board Policy JHCB, as presented, was approved as per the following vote:
Ayes: Vos, Shinn, Crawford, Watson, Piacentini, Prewitt
Noes: None
Absent: Nagel
Abstain: None
RECESS / ·  None
FACILITIES/BOND UPDATE / ·  The next Bond Meeting will be on November 1st. The sale of the surplus items the Board approved for disposal will be on November 4th. Mr. McCalip is almost done with his inspections of the buildings and has made some recommendations for improvements using the construction excise tax. Mr. McCalip has done a great job enhancing the website to inform the public on facility projects. Money made from the sale of surplus items will go back into the general fund to be directed towards maintenance.
·  Chair Prewitt informed the Board he has visited the new Family Nurturing Center building. They are working on getting power and are incredibly grateful for the opportunity to offer a program that will benefit the community and our schools.
AUDIT COMMITTEE APPOINTMENT / ·  Chair Prewitt asked the Board about who was interested in participating on the Audit Committee. Director Crawford nominated Director Nagel to serve on this committee. Vice-Chair Piacentini and Director Shinn volunteered to serve as well. Director Watson offered to be alternate.
OSBA ELECTION & RESOLUTION / ·  Chair Prewitt presented the OSBA election and resolution to the Board for review. Districts in the area will need to vote on a nomination for Position 5 of the OSBA Board of Directors and on the presented resolution. This resolution reflects the recommendations of the OSBA Legislative Policy Committee for 2017-2018 priorities and policies.
BOARD POLICY REVIEW / ·  Chair Prewitt presented Board Policy JFCF for review. This policy relates to ORS 107.75, regarding the definition of domestic violence and SB 790. This policy will be up for action at the next meeting.
LEGISLATIVE/ FINANCIAL UPDATE / ·  Chair Prewitt presented a financial update to the Board for review. Supt. Sayre recognized Yazmin Karabinas for the one page synopsis presented to the Board. The actual of 2015-2016 is close to getting closed out and the ending fund balance is greater than had been anticipated. PTS had predicted 1.1 million; right now 2.1 million is forecasted. An adjustment will be made to this balance, reflecting a mistake that was made in PTS taxes. The district has been tracking high cost disability to apply to the State to receive funding. PTS could potentially recoup $160,000. The report also included information about the excise tax and energy fund for the Board to review. The accounting department continues to be diligent in turning over every stone to see if we can increase the ending fund balance. Chair Prewitt requested financial reports to be provided on a quarterly basis at first and then monthly later on in the year.
REVIEW OF NEXT MEETING AGENDA / ·  Chair Prewitt reviewed the draft agenda for the next meeting on November 3rd. The next meeting will include the following:
Annual Armadillo Technical Institute Report
OSBA Election & Resolution
Board Policy JFCF
Facilities/Bond Update
Board Policy Review
Legislative/Financial Update
ADJOURNMENT / ·  11:42 a.m.

Teresa Sayre, Clerk of the Board Craig Prewitt, Chair of the Board

Recording Secretary: Sarie Wu

Administrative Assistant