New Hire, Procurement and Authorization

IT Request Form

New hire, procurement and authorization

Table of contents

1New Hire Internal/External

1.1New Hire

2Employee Position changes / Staff changes

2.1Employee / Apprenticepositionchange

3Employee Leave

3.1Leave

4Hardware

4.1Workstation

4.2Exchange

4.3Reordering / Accessories

5Printer

6W-LAN Service

7Software

7.1Software

7.2Citrix Software

7.3Other Software

7.4Request new Software

8Authorization

8.1File authorization

8.2SAP authorization

8.2.1System/Client

8.2.2Reference User

8.2.3Function

8.2.4Role

8.3Citrix authorization

8.4SharePoint authorization

8.5Intranet authorization

8.6IMS 2.0 authorization

8.7Lync Response Group authorization

8.8Outlook Mail

8.9Outlook Calendar

9SharePoint Site

9.1Request new SharePoint Site

10Training

10.1Training form

11Approval

Author

Implenia Group IT

Input

To create a new Employee Account, you must complete all required fields (marked with *).

Please consider that processing time for a new employee is at least 10 working days.

User requirements:

The created account is for personal use only. Responsibility for this account lies with the user. Login information (username/passwords) should not be made available to third parties. Disregarding these rules will result that the account will be immediately blocked.

1New Hire Internal/External

1.1New Hire

Applicant*:Last NameFirst Name

Supervisor/person in charge*:Last NameFirst Name

Phone number*:Number

Type of Hire*:Select here

Type of Vacancy*:☐Replacing: First and Last Name

☐New Vacancy

Greeting Form*:Select here

Title*:Select here

Last Name:Last Name

First Name:First Name

Language:Select here

Company Name*:Select Here

Location*:Select Here

Business Unit *:Select Here

Department*:Department

Primary Role*:Role

Department Phone number*:Number

Direct Phone number:Number

Mobile number:Number

Phone number ext. Employer*:Number

E-Mail ext. Employer*:E-Mail

Implenia E-Mail desired (for External):☐yes☐no

Entry Date*:Select here

Leave Date*:Select here

Cost Center*:Number

An end date must always be given for external employees. Access will be denied from this date onwards. If the activity ends at an earlier date or extended access is required after the expiration date, nd send a copy to the supervisor. Please allow five days for processing requests.

2Employee Position changes / Staff changes

2.1Employee / Apprenticepositionchange

Please note that when a Position changes to a new business Unit, all previous approvals set by the IT Group will be reset to the basic account settings.

In Case that anexternal employees requires itsAccount to beExtended, an Email from the Supervisor or the HR Departmentis sufficient. Please consider that without a new End Date, we will automatically set the date to 31.01of the following year.

In Case that an internal employees requires its Account to beExtended, anadditional Email from the Supervisor and the HR Department is required.

Please send the mail to . Please allow five days for processing requests.

Applicant*:Last NameFirst Name

Supervisor/Person in charge*:Last NameFirst Name

Type of change*:Select here

Change valid at date*:Select here

Form of Greeting*:Select here

Last Name*:Last Name

First Name*:First Name

Username*(Windows Login):Username

Language*:Select here

Phonenumber / Mobilenumber*:Number

Name Change:New Name

Change valid until:Select here

Additional Lync Activation:☐

Company Name*:Select Here

Location*:Select Here

Business Unit *:Select Here

Department*:Department

Primary Role*:Role

SAP Role: Analog User

Cost Center*:Number

3EmployeeLeave

3.1Leave

If an Employee leaves the company, all hardware provided by the IT Group has to be returned.

A service technician will be commissioned by the Servicedesk for the Hardware-Pickup. This is our Standard-Process for quality assurance when returning Hardware. The Field Service staff ensures that the return is complete and of the same quality.

We ask the applicant to inform us of a deadline and provide us with a contact person for the return of the workplace.

Form of greeting:Select here

Last Name:Last Name

First Name:First Name

Cost CodeNumber

Phone number / Mobile number*:Number

Company Name*:Select Here

Location*:Select Here

Business Unit *:Select Here

Position:Position

Username*(Windows Login):Username

Leaving date: Date Time

Contact-Person for PickupFirst and Last Name

Phonenumber:Nummer

Company Name:Select here

Pickup Adress:Adress

Workingplace Hardware Type:Select here

Mobile Phone Type:Select here

Computer Name:PC00XXXX

Computer-Modell:Select Here

Serial Number:Number

Monitor:☐

Dockingstation:☐

Keyboard:☐

Mice:☐

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4Hardware

Please note that a service technician is commissioned by the Servicedesk for a workplace transfer/delivery. This is used as a quality assurance when handing over Hardware to an Implenia employee. The Field Service staff ensures that the transfer is complete and meets the required quality standards.

We would like to ask the applicant to inform us of a deadline and a contact person for the PC transfer/delivery.

Applicant:Last NameFirst Name

Supervisor/person in charge:Last NameFirst Name

Recipient:Last NameFirst Name

Delivery date:Date Time

Contact Person for transfer/deliveryFirst and Last Name

Contact Phone NumberNumber

Cost Center:Number

Company Name:Select Here

Delivery Address:Address

4.1Workstation

You cannot claim any kind of device.

Quantity CAD,surveyorsand receptionists will automatically be given a second 23"monitor.

NameKeyboard Layout Description

☐Building sitesSelect hereSelect here

☐OfficemobileSelect hereSelect here

☐OfficestationSelect hereSelect here

☐CAD mobileSelect hereSelect here

☐CAD stationSelect hereSelect here

4.2Exchange

State the reason for the exchange:Reason

Please provide the model:Select here

Enter the old Hostname:Hostname (for ex. PC123456)

Give the new model:Select here

4.3Reordering / Accessories

Employees working in CAD, Calculators or Receptionist Position are entitled to a second 23 "monitor.

NameReasonDescription

☐MonitorSelect hereSelect here

☐DockingstationSelect hereSelect here

☐MouseSelect hereSelect here

☐AC AdapterSelect hereSelect here

☐Video AdapterSelect here

☐Presentation systemSelect here

☐TVSelect here

☐KeyboardSelect here

☐Notebook bag

☐Back bag

☐Desktop speakers

☐Ext. DVD drive

☐UC HeadsetSelect hereSelect here

☐UC OfficephoneSelect hereSelect here

☐UC Conference phoneSelect hereSelect here

☐UC Busy lightSelect here

☐UC Videocommunicationssystem for small groups

☐Other

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5Printer

You cannot claim to a personal printer.

Sites and consortium printers:

Printing supplies for building sites and consortium:

6W-LAN Service

Order W-LAN ServiceClick here

7Software

Applicant:Last NameFirst Name

Supervisor/person in charge:Last NameFirst Name

Recipient:Last NameFirst Name

Username*(Windows Login):Username

Cost Center:Number

BillingAddress:Address

Only software approved by Group IT will be installed.

7.1Software

Select Here

7.2Citrix Software

Please specify the software Bebsol and Primas to an analog user or permission.

Select hereAnalog User

7.3Other Software

Other

7.4Request new Software

For Software that is not listed in the Implenia Catalogue, please request a New Demand Form via Email.

Request new Software:

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8Authorization

Applicant:Last Name, First Name

Supervisor/person in charge:Last Name, First Name

Username*(Windows Login):Username

8.1File authorization

It is needed to name the folder path f.e. Z:\IRE\DII\Risk.

Authorizations cannot be given „analog“ to another Employee.

access rightFolder path

8.2SAP authorization

8.2.1System/Client

Please select here all the Client you need access to.

☐CP1 / 100Anlagen

☐CP1 / 200Implenia Deutschland GmbH (Rümmingen)

☐CP1 / 250ARGE (Implenia Schweiz AG)

☐CP1 / 300Implenia Norway ALT

☐CP1 / 500Implenia Schweiz AG

☐ERP / 500ARGE (Implenia Construction)

☐ERP / 005Implenia Construction

☐HRP / 010HR System

☐NOP / 100Implenia Norway NEW

8.2.2Reference User

Please write here the name of an employee which already got these authorizations.

Analog User

8.2.3Function

Please write here your primary Function f.e. Controller, Supervisor.

Function(s)

8.2.4Role

If available , you can specify the roles you need here . Please also specifying the systems if you specify multiple systems under point 5.2.1.

New authorization

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8.3Citrix authorization

For the authorization XA_IDC_ClientDriveRedirection,it is needes that the Implenia Schweiz AG NDA get signed.

The NDA receive them from .

New authorization

8.4SharePointauthorization

access righSharePoint URL / Path

8.5Intranet authorization

New authorization

8.6IMS 2.0 authorization

Select herevisibility projectsUser

8.7Lync Response Group authorization

Response group

8.8Outlook Mail

☐Increase mailbox size

☐Apply for new mailing list Mailing list name

☐Apply for right to access group mailboxMailbox name

☐Apply for new group mailboxMailbox name

☐Access to other mailboxes:Mailbox name

8.9Outlook Calendar

☐Meeting rooms authorizationmeeting room

Access to third-party mailboxes may only be granted with the written consent of the Owner. Signed confirmation must be sent to the following email address:

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9SharePoint Site

Applicant:Last NameFirstname

Supervisor/person in charge:Last NameFirstname

Username*(Windows Login):Username

9.1Request new SharePoint Site

Examples to the SharePoint Solutions Team website, Project website and own Developments, you can find HERE.

Select hereaccess right

10Training

10.1Training form

Training

11Approval

☐I hereby confirm the accuracy of the information given abovein this order as approved by my supervisor.

Applicant:Last Name, First Name

Date:30.06.2017

Please send the completed form as a PDF to the following email address:

Version1.81Implenia Group IT

28.07.2016