VI InfantTeacher ProceduresChecklist
Referrals originatingfromparentsanddoctorstotheLEA(LocalEducationAgency)
LEAmustmakereferral toECI(EarlyChildhoodIntervention) no morethan7 days from referral
LEAChildFindfollows upwithECIwithin45 days on action taken
Referrals originatingfromtheECIProgram
receivedReferralDocumentsfrom ECICaseManager
CopyofEyeReportofDocumentthatcontainsrequiredinformation
CopyofBasicfamilycontact information
NoticeConsenttorefer toLEAfor Evaluation
Consentfor Assessmentsand Evaluation
Copiesofanyrelevantmedicalrecords
Checkthatthe FamilyresideswithintheLEAboundariesbefore proceeding
Conduct VIspecificevaluations(Includeinformation providedbyparents/caregivers)
FunctionalVisionEvaluation
Learning MediaAssessment
Orientation MobilityEvaluation
Evaluationcompletedwithin45 daysofECIreceiptofinitialreferral
Sendcopyof EvaluationReports to ECIuponcompletion
Participating in theIFSPtoReviewtheAssessments
Havea discussion withtheECIcase manager toreviewallcompletedVIandO&M assessmentsandrecommendationsfor services.
RespondtoECI10-daynoticeofallIFSPmeetings
Communicate Meeting timeand location withO&M ifappropriate
Ifchildqualifies,prepareservicerecommendationsandproposedgoalsfor IFSP
Complete VI relatedpaperwork annually
VI paperwork (to include ECC)
TSBVIInformation giventoparents/guardian
Consentfor ReleaseofConfidentialInformation(TEA)
ProvidecopyofFederal/State/Localagenciesthatservethe visuallyimpaired
Bring DistrictregistrationPacketfor the familyornotifyschoolofparentregistration
Facilitategetting thecompleted packetandother LEAdocuments totheregistrar(LEAofresidenceprovidesservicesevenif the setting isoutside ofthe district’sboundaries.)
ProofofResidenceintheDistrict
BirthCertificateor letter thatparentsareintheprocessofobtaining one
SocialSecurityinformation,ifavailable
Immunizationrecords(TheLEAcannotrefuseto register aninfantbecauseofthe lackofimmunizationrecords.)
September, 2016
ProvidingtheProgramService
LEArequiresregistrationcompletedandreceiptofIFSPprior to beginning services
Reportinformation toPEIMSpersonnelrelated tofirstdayofservice
Order anyinstructionalmaterialsneeded tosupportthe program onQuotaFunds
Providethe TVIandO&M,ifappropriate,services as specified inthecurrentIFSP,all year, up to nomorethan 2consecutiveweekswithoutservice (subject to parent need)
CoordinatewithO&M to mutuallyreinforcetheIFSPgoalsobjectives
Participatein Annualand6 month IFSPReviews
(onlyneedtosignreviewbut notattend,if VI/O&M servicesremainthesame.)
Review6mo.reviewdocumentwithin5 days,ifyoudidnotattendin person
UpdateFVE/LMAandO&M assessmentsannually
Documentvisitswithrequiredinformation,and sendthe originals totheECImonthly
_Maintain LEAeligibilityfolder oninfants(referraldocumentsfromECI,evaluationreports,copyofprogressnotes,eyereport,ECIproceduralsafeguards/consenttotestandto provide services, TSBVI &Release ofConfidentialinformation,and allIFSPdocuments)
ReferraltoPPCD
WorkwithECIcasemanager to facilitate the familytransition (begin planning at 2)
Then meeting withthedistrictappraisalstaff (at least 90 days before transition)
UpdateallFVE/LMA,andifappropriate,obtain updatedO&M evaluationprior tothe scheduledappraisal
Makesure an EyeReportand VI “specialfactors” documentation formisup-to-dateandcompleteprior to FIE
Participatein the LEAassessmentsto provideassistancetotheappraisalstaffin modifying materialsand proceduresto optimizethetesting results
ARDtoPPCD
WorkwithLEAChildFindcontact 1 mo.prior tostudent’s3rd birthdaysothe homecampuscanschedule anARD
DiscussthePPCD services, andthe ARDprocedureswiththe family
AssistinthewritingofPLAAFPanddraftIEPgoalsand objectives forVIspecificskills to proposeattheinitialARDmeeting
CoordinatewithO&M,ifappropriate,toparticipateintheARD
Prepare ARDpaperwork,including VI goals and objectives
Attendthe ARD
Facilitate asmooth transition to PPCDprograms or other services