RECORD OF A HOYLAKE FORUM MANAGEMENT COMMITTEE MEETING HELD ON 10 DECEMBER 2014

Present: Peter Edwards (PE) Jackie Hall (JaH) Mark Howard (MH) Rose Kirkby (RK), Chris Moore (CM) Richard Stowe (RS) Philip Barton (PB)

Apologies: Cllr Gerry Ellis (GE) Cllr John Hale (JH) Stewart Lowther (SL) Vaughan Williams (VW)

ITEM 1. APOLOGIES FOR ABSENCE
1.  Apologies for absence, as listed, were noted.
ITEM 2. MINUTES OF RECENT MEETINGS
2.  Minutes of the AGM on 6 Nov 14 and of the subsequent committee meeting on 11 Nov 14 were accepted.
3.  Matters Arising. RK as Hon Treasurer reported CDF grant finances as follows:
Grant received 6300.00
Grant due to be received 700.00
Total 7000.00
Monies spent or committed
Taylor Young 224.40
Taylor Young 645.00
Philip Barton 1250.00
Philip Barton Disbursements 300.00
Philip Barton 600.00
Total 3019.40
Still to be allocated 3980.60
4.  These grant monies needed to be spent or committed by 31 Dec 14. Direct support from Planning Aid could extend beyond that date on application. RK advised that it would be helpful to pull together all income and expenditure from inception to date as her knowledge of finances only dated from the time she was appointed. The allocation, expenditure and further use of government and local authority funds in support of the Hoylake NDP should be confirmed with WMBC.
5.  After discussion at the meeting and subsequently it was agreed to contract Philip Barton for:
“Supply of professional services to Hoylake Vision for the period Jan - June 2015. Services to included advice, support, copywriting of documents and any other services required in connection with the delivery of Hoylake NDP in the sum of £4500.00
This was understood to be in conformity with the advice already received from CDF.
6.  RK confirmed her intention to hand over her role as Hon Treasurer at the end of the year.
ITEM 3. NEIGHBOURHOOD PLAN DOCUMENTATION
7.  PB had issued Draft Plan version 4 for comment. This had involved three times the amount of work envisaged as the assessment and incorporation of the NPIERS health check comments had not been implemented. Overall, the latest draft was recognised and applauded as a very significant improvement over its predecessor and PB was congratulated and thanked for his services. Committee comments should be forwarded to CM for compilation before sending to PB.
8.  RS believed that stronger statements were required to protect the allotments near Carr Lane from any encroachment arising from the proposed golf resort. PB explained that there was no evidence base to support an NDP Policy for this open space. In addition, planning approval would be required for change of use coupled with an obligation to re-provide if necessary. It was agreed to identify the allotment areas on the proposals map.
9.  On Character Buildings Fig 3, it was agreed to remove reference to the former lifeboat station (within the Kings Gap CA) in favour of the interesting and noteworthy building at 35 Market Street.
10.  It was agreed that the so-called ‘Executive Summary’ or a more usefully colloquial and short ‘What You Need to Know’ document would best be produced by PB. Arrangements for further consultation, publicity, public meetings and a media strategy (hopefully with Planning Aid support) would be discussed at the next meeting.
11.  In terms of deliverability, PB advised that the committee should be in a strong position to deliver the NDP to the Council for statutory consultation no later than 31 March 2015.
ITEM 4. NEXT MEETING
12.  The next meeting will take place at 6.00pm on Wed 14 January 2015 at The Parade.
C T MOORE 6 January 2015
HV Hon Sec
2 / ACTION
CTM
RK/PB
ALL
PB
PB
ALL
ALL

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