Regular Monthly Meeting of the Township Committee of the Township of Lower Alloways Creek

MINUTES OF A REGULAR MEETING OF THE TOWNSHIP COMMITTEE

OF THE TOWNSHIP OF LOWER ALLOWAYS CREEK HELD JUNE 21, 2012

A Regular Meeting of the Lower Alloways Creek Township Committee was held on Thursday June 21, 2012 with Mayor Ellen B. Pompper calling the meeting to order at 7:30 p.m.

STATEMENT OF NOTICE GIVEN

The Township Clerk read the following statement.

This is a Regular Meeting of the Township Committee of the Township of Lower Alloways Creek being held in compliance with the “Open Public Meetings Act” N.J.S.A. 10:4-6. To insure the right of citizens to have adequate advance notice of and the right to attend meetings of public bodies at which any business affecting them is discussed or acted upon. Advance written notice of this meeting was given by way of an Annual Notice, which was filed with the Lower Alloways Creek Township Clerk, forwarded to the Today’s Sunbeam and Bridgeton News and posted on the Bulletin Board in the lobby of the Lower Alloways Creek Township Municipal Building in compliance with said Act.

FLAG SALUTE Mayor Pompper led in the Flag Salute.

ROLL CALL OF COMMITTEE

Present: Mr. Breslin, Mr. Venable, Mr. Wood and Mayor Pompper Absent: Mr. Palombo

OTHERS IN ATTENDANCE:

Also in attendance were -3- (three) members of the Public,; Lewis Fogg, Public Works Foreman; David Sowers, Director of Public Safety and the Township Clerk Ronald L Campbell Sr.

APPROVAL OF AUDITED VOUCHERS

Motion (Breslin, Wood) that all properly audited vouchers be paid.

The motion to pay properly audited vouchers passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Wood, Venable and Pompper

Nays: none Abstain: none Absent: Palombo

MONTHLY REPORTS TO THE COMMITTEE

The Mayor requested that the minutes reflect that the May 2012 Monthly Reports to the Township Committee have been received from the following Departments and are on file with the Clerk: Animal Control, Police Department, Municipal Court, Tax Collector, Sewer Collector, Construction Office, Engineer and Finance.

APPROVAL OF THE MINUTES OF THE REGULAR TOWNSHIP COMMITTEE MEETING HELD MAY 14, 2012.

Motion (Breslin, Wood) to approve the Minutes of the May 14, 2012 Regular Township Committee Meeting.

The motion to approve the minutes of the May 14, 2012 Regular Township Committee Meeting passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Wood , Venable and Pompper

Nays: none Abstain: none Absent: Palombo

RESOLUTIONS

Motion (Venable, Breslin) for Resolution 2012-80, A Resolution to authorize the sale of surplus public property via online auction at Govdeals.com.

RESOLUTION 2012-80

A RESOLUTION TO AUTHORIZE THE SALE OF SURPLUS PUBLIC PROPERTY ITEMS AT GOVDEALS.COM ONLINE AUCTION.

WHEREAS, The Township of Lower Alloways Creek has surplus public property items, which it no longer has need of for public service; and,

WHEREAS, N.J.S.A. 40A 11-36 authorizes municipalities to offer for sale, public property which is no longer needed for public service; and,

WHEREAS, the Township Committee does authorize the following items:

one (1) boat,

one (1) ShoreLandr Trailer

one (1) 30 hp Johnson outboard motor,

one (1) Tennsco filing cabinet (52 H x 19 W x 28 D, each drawer holds two

rows of 8 x 5 cards),

one (1) Tennsco steel self unit (66 H x 34.5 W x 13 D)

one (1) 4U rack mount computer box

one (1) HP LaserJet 6P printer

be offered for auction online through Govdeals.com whose headquarters are located in Montgomery Alabama, pursuant to New Jersey Public Property Laws and Local Finance Notice 2008-09.

NOW, THEREFORE BE IT RESOLVED THAT the Township Committee of the Township of Lower Alloways Creek does authorize the sale of this surplus public property by online auction at Govdeals.com and does authorize the Purchasing Agent to negotiate with Govdeals.com as to the terms and conditions of their commission and any other particulars pertaining to the auction.

BE IT FURTHER RESOLVED that the terms and conditions of the online auction be available at the Municipal Clerk’s Office and available through the auction website pursuant to Local Finance Notice 2008-09.

The motion for Resolution 2012-80 passed a vote of the Township Committee as follows: 4-0

Ayes: Venable, Breslin, Wood and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Venable, Wood) for Resolution 2012-81, A Resolution to hire Karen Duffield as a Part-Time Administrative Assistant at a rate of $13.66 /hr.

RESOLUTION 2012-81

A RESOLUTION TO HIRE KAREN DUFFIELD AS A PART-TIME ADMINISTRATIVE ASSISTANT

WHEREAS, the Township of Lower Alloways Creek is in need of a Part-Time Administrative Assistant; and,

WHEREAS, provisions in the negotiated agreement with the CWA Local 1085 (2011-2013) were followed in this selection process:

ARTICLE 25

LAYOFFS

4. Full-time laid off employees shall be given first preference in the event there are new positions, vacancies or recalls for work, provided the employee has the necessary skills and ability to perform the work. If a full-time laid off employee does not take a new, vacant or recall position or all full-time laid off employees are holding positions with the Township, part-time and per diem employees shall be recalled, or hired to fill a new or vacation position, based on seniority (hire date), provided the employee has the necessary skills and ability to perform the work.

5. Employees are entitled to recall for two years from the date of the layoff.

NOW, THEREFORE BE IT RESOLVED that the Township Committee of the Township of Lower Alloways Creek does hire Karen Duffield for the position of Part-Time Administrative Assistant at the rate of $13.66 /hr.

BE IT FURTHER RESOLVED that Karen Duffield’s first paid day of re-employment be considered her re-hired date.

BE IT FURTHER RESLOVED that employment be contingent on passing a pre-employment physical, drug testing as set forth by the Lower Alloways Creek Personnel Policies and completion of any conditions set forth by the Public Safety Director.

The motion for Resolution 2012-81 passed a vote of the Township Committee as follows: 4-0

Ayes: Venable, Wood, Breslin and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Wood, Venable) for Resolution 2012-82, A Resolution to approve a Shared Services Agreement with Pennsville Township for Animal Sheltering Services in 2012

RESOLUTION 2012-82

A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE TOWNSHIP OF LOWER ALLOWAYS CREEK AND PENNSVILLE TOWNSHIP FOR ANIMAL SHELTERING SERVICES.

Whereas, the Township of Lower Alloways Creek recognizes the need and benefit to its residents to have available Animal Sheltering services, and;

WHEREAS, the Township of Pennsville has Animal Sheltering facilities available to for use by the Township of Lower Alloways Creek, and;

WHEREAS the Township of Lower Alloways Creek can benefit by entering into an agreement for Animal Sheltering Services with the Township of Lower Alloways Creek, and;

WHEREAS, the Chief Financial Officer has provided a certification of availability of funds in the amount of $7,200.00 (seven thousand two hundred) for the 2012 Budget (account # 2-01-27-340-203) and certifies the remainder of the contract amount will be appropriated in succeeding years as necessary (2013 # 3-01-27-340-203), and;

NOW THEREFORE BE IT RESOLVED by the Township of Lower Alloways Creek in the County of Salem, and the State of New Jersey that the Mayor and Clerk of the Township of Lower Alloways Creek are hereby authorized to enter into an agreement with the Township of Pennsville for Animal Sheltering Services at a cost of $600.00 (six hundred) per Month for the period of June 1, 2012 through May 31, 2013

The motion for Resolution 2012-82 passed a vote of the Township Committee as follows: 4-0

Ayes: Wood, Venable, Breslin and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Venable, Wood) for Resolution 2012-83, A Resolution authorizing the receipt of RFPs for Phone Services.

RESOLUTION 2012-83

A resolution authorizing the receipt of Request for Proposals for PHONE SYSTEM SERVICES, specifications and conditions set forth by and available from the Township Purchasing Agent.

WHEREAS, the Township Committee of the Township of Lower Alloways Creek does recognize the need for Phone System Services to provide for the voice and data communications of the Township, and;

WHEREAS, the Township Purchasing Agent is recommending that a Request for Proposals be advertised for Phone System Services.

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Lower Alloways Creek that the Township Purchasing Agent is hereby authorized to advertise for the receipt of, Requests for Proposals for Phone Systems Services.

The motion for Resolution 2012-83 passed a vote of the Township Committee as follows: 4-0

Ayes: Venable, Wood, Breslin and Pompper

Nays: none Abstain: none Absent: Palombo

OLD BUSINESS: Cell Tower Leases: The Committee discussed their desire to have the contracts finalized and get the project going. Mr. Breslin indicated that Mr. Lynch in an email expressed his desire to meet with Wireless Edge, face-to-face to iron out the last details of the contract. Mr. Breslin express his frustration that it has been several Months without any progress.

NEW BUSINESS:

Motion (Breslin, Wood) to accept the resignation of Amy Evans (Part-Time Administrative Assistant), effective May 28, 2012.

The motion to accept the resignation of Amy Evans (Part-Time Administrative Assistant) effective May 28, 2012 passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Wood, Venable and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Breslin, Venable) to accept the resignation of Craig Harris (PW Laborer), effective June 5, 2012.

The motion to accept the resignation of Craig Harris (PW Laborer) effective June 5, 2012

passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Venable, Wood and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Wood, Breslin)to approve Lewis Fogg’s attendance at the Designated Employer Representative Training Seminar, July 24, 2012 in New Brunswick, NJ.

The motion to approve Lewis Fogg’s attendance at the Designated Employer Representative Training Seminar, July 24, 2012 in New Brunswick, NJ passed a vote of the Township Committee as follows: 4-0

Ayes: Wood, Breslin, Venable and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Breslin, Wood)to approve Lance Kaufmann’s participation at the Salem County Stormwater Public Education Booth, at the Salem County Fair.

The motion to approve Lance Kaufmann’s participation at the Salem County Stormwater Public Education Booth, at the Salem County Fair passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Wood, Venable and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Venable, Breslin)to authorize the installation of “safety edges” and new channels at the Hancocks Bridge Fire House by Elmer Door Company at a cost of $4108.00.

The motion to authorize the installation of “safety edges” and new channels at the Hancocks Bridge Fire House passed a vote of the Township Committee as follows: 4-0

Ayes: Venable, Breslin, Wood and Pompper

Nays: none Abstain: none Absent: Palombo

Motion (Wood, Breslin) for Resolution 2012-84 A Resolution to authorize the Purchasing Agent to promulgate and solicit Request for Proposals for Chain Link Fencing and for Chain Link Fence and its installation for the Solar Projects.

RESOLUTION 2012-84

A resolution authorizing the receipt of Request for Proposals for CHAIN LINK FENCING, specifications and conditions set forth by and available from the Township Purchasing Agent.

WHEREAS, the Township Committee of the Township of Lower Alloways Creek does recognize the need for Fencing to provide for the protection of the Solar Electric Systems of the Township, and;

WHEREAS, the Township Purchasing Agent is recommending that a Request for Proposals be advertised for the Township to purchase Chain Link Fencing with all hardware accessories complete, pricing by the linier foot and proposals for Chain Link Fencing with all hardware accessories complete, pricing by the linier foot installed.

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Lower Alloways Creek that the Township Purchasing Agent is hereby authorized to advertise for the receipt of, Requests for Proposals for Chain Link Fencing.

The motion for Resolution 2012-84 passed a vote of the Township Committee as follows: 4-0

Ayes: Wood, Breslin, Venable, and Pompper

Nays: none Abstain: none Absent: Palombo

REPORTS TO THE COMMITTEE & COMMITTEE REPORTS

Public Safety: Mr. Sowers informed the Committee that he has been evaluating each Officer in the Department and recommending career development programs to the Officers.

Public Works: Mr. Fogg stated that all the new recycling containers have been distributed to LAC residents and that the Solar Projects are underway at the Kitchen, Ambulance Building and Public Works Garage.

Mr. Venable: nothing at this time

Mr. Breslin spoke about his desire to see the Leisure Arms Water system using the new Well and not using a chlorination system in the near future.

Motion (Breslin, Venable) for Resolution 2012-85 A Resolution to authorize bids for the sealing of the unused well at the Leisure Arms Complex.

RESOLUTION 2012-85

A resolution authorizing the receipt of Bids for the “SEALING OF THE UNUSED WELL AT THE LEISURE ARMS COMPLEX”, specifications and conditions set forth by and available from the Township Purchasing Agent.

WHEREAS, the Township Committee of the Township of Lower Alloways Creek does recognize the need to seal the unused well at the Leisure Arms Complex fro Health and Public Safety Concerns, and;

WHEREAS, the Township Purchasing Agent is recommending that a Bids be advertised for the Township to seal the unused well at the Leisure Arms Complex.

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Lower Alloways Creek that the Township Purchasing Agent is hereby authorized to advertise for the receipt of bids for the sealing of the unused well at the Leisure Arms Complex.

The motion for Resolution 2012-85 to authorize bids for the sealing of the unused well at the Leisure Arms Complex passed a vote of the Township Committee as follows: 4-0

Ayes: Breslin, Venable, Palombo, Wood and Pompper

Nays: none Abstain: none Absent: Palombo

Mr. Wood: nothing at this time

Mayor Pompper stated that the Animal Control Van has had numerous improvements to it including Lettering, equipment and a hand sanitizer installed.

PUBLIC COMMENT

The Native American Advancement Corporation, President/CEO Tyrese A Gould spoke to the Committee about Weatherization Programs her company participates in, through grants from the State and Federal Government. They offer heat loss diagnostics, insulation, weather-stripping, caulking, glazing, CFLs and other energy conservation measures for low-income homeowners and tenants. Mrs. Gould stated that this program would be available and free to Leisure Arms Units based on the income of the tenant. Mayor Pompper and the Committee asked some questions and asked Lewis Fogg to contact her about the Leisure Arms Complex Units.