Staff Council
Meeting Minutes
January 26, 2006
Order-ChairCheryl Garvin
The meeting was called to order at 2:00 pm in UC-260.
Delegate Attendance
All delegates were present except for:
Excused:Wanda Zellars, Darren Thomas, and Aaron Cloud
Gina Hearn alternate for Pail Bailey
Barrett Hoover alternate for Delores Toothaker
Not Excused: Nakiya Howard-Carswell
Visitor Attendance
Collette Brown, Kara Mullen, Leslie Moore, and Norman Grizzell
Meeting Minutes
Motion properly made and duly seconded, the minutes of the Staff Council meeting held on December 15, 2005 were unanimously approved as distributed.
President Update
Dr. Harden thanked everyone for a successful beginning of the Spring semester. New changes were implemented and everything went smooth. Good enrollment, just about the amount budgeted for.
A positive change has been implemented with the onset of Laker Lines which will come out twice a week. This was created to help with the all campus emails sent out numerous times a day. Take time to look at it and anything critical will be sent out as needed.
Collette Brown is the new secretary for the President’s Office.
Q&A:
Laker Lines replaces the “All Campus” emails. Information to be included should be sent to John Shiffert. Laker Lines to be come out on Mondays and Thursdays.
Annual Report has been approved by the Board of Regents and will be distributed to Trustees, University System Office, Vice Chancellor, etc. Will also be available for anyone interested.
Mission Statement has been revised and submitted to the Board of Regents. Possibility of it being on the Board’s March agenda. Statement added in regards to meeting needs of residential and commuter students; and points out that we offer graduate programs.
Announcements
Welcome Aaron Cloud as the new delegate replacing Bernice Pascual.
University Image
Dolores Cox presented on the importance of the University’s Image. The key to our success is our IMAGE.
The Image Book is a great resource that includes a guidebook and policies regarding how our image is presented. Currently in revision and asks everyone to review it and become familiar with it’s contents.
It is important that guidelines are adhered to in regards to our logo, school colors, seal, stationery and business cards, etc. Need to have a consistent look and we can not make “adjustments” on our own. There is a specific use for our logo which is a professional marketing mark. Our seal is an official academic mark that is used on diplomas and certificates.
The office of University Image and Communications is available to help with any marketing materials you would like to create or to be looked over to check that it meets the guidelines.
Image Council is an advisory group that ensures that all guidelines and procedures are appropriate. Any issues not addressed in the Image Book will be referred to the Image Council when appropriate.
Embarking on a new initiative to disseminate information with so many people on campus.
Customer Service plays an important part in our image. It is important when transferring a call be courteous and wait until the line is answered and announce the call to the other party.
Remember, we all hold a key to our image.
Updates
Two representatives from the Statewide Staff Council will be attending the Board of Regents monthly meetings. This will help create a presence at the meetings. A link will to the Board of Regents minutes will be on the Staff Councils webpage.
In July we will have a display in the Library. Volunteers will be needed to put together the display.
Reports from Committees
PDC
Six new requests have been approved. Funds are still available.
Deposit paid for the end of term speaker.
Time Management seminar scheduled for February 21st ; Procurement on the 28th and Business Etiquette on March 20th.
Smith Award
Will be meeting on February 7th to start assembling packets for distribution on the 14th.
Elections
Bylaws have been posted new delegates contacted.
Special Events
Staff Appreciation has been set for May 19th. All delegates are needed to help with the coordination and working the event.
February 9th will be the next Campus Connect Social Hour in the JamesM.BakerUniversityCenter. Will be raffling a basket at $1.00 per ticket or 6 for $5.00. Every delegate encouraged to sell at least 10. Will also be sold during the event. Monies to be used for staff appreciation token. Accepting donations to be included in the basket. Dolores Cox will be assembling the gift basket.
Arts & Sciences will be hosting the March Social Hour on the 15th incorporating an Irish Theme.
Health Sciences will host the April event.
Still continuing to collect recipes. Currently there are 195 recipes and the goal is 400. Deadline to submit has been set for February 24th. Will pre-sell the cookbooks at $12.00; regular price will be $15.00.
PR Coordinator
Columnists please send articles by February 9th.
Submit any names for Staff Spotlight to Laura Herndon.
Concerns
Bike rack has been ordered and should be installed soon by theUniversityCenter.
Constituent concerns website is currently updated and will be done on a monthly basis.
Constituent Concerns
Unauthorized parking has been noted at the loading docks which is interfering with the workers being about o move about to do their work. Possible solutions have campus police to patrol area; additional signage.
UC gate area being used as a “waiting” area by those waiting to pick up students/individuals.
Adjournment
Meeting adjourned at 3:05pm. Dana Brown will preside over the next meeting scheduled for February 23, 2006 at 2pm.
Respectfully Submitted,
Alina Brooks
AlinaBrooks, Secretary