Inter-Office Memo

To: William Walsh, CPPB

Buyer/ Manager

From: Lymon C. Hunter, CPPB

Commodities Division

Date: Tuesday, April 03, 2012

Subj: Award of RFP – 071I2200090

Roadside Mowing Services-Southwest Region- MDOT

BACKGROUND INFORMATION/GENERAL:

The purpose of this project is to provide Roadside Mowing Services for the Department of Transportation (MDOT) in the Southwest Region.

The RFP package was placed on the Bid4Michigan website on February 16, 2012. A mandatory pre-bid meeting was held at the Kalamazoo Region Office on March, 1, 2012, and bidder questions were due on March 8, 2012. The deadline for responses was March 21, 2012 @ 3:00 p.m.

Buyer:

All RFP responses were evaluated by a Joint Evaluation Committee (JEC):

Lymon C. Hunter, CPPB DTMB-Purchasing Operations

Trace Plummer MDOT

Mike Streeter MDOT

BIDDERS

A total of 3 bidders submitted proposals for this RFP by the published due date. Bidders are as follows:

CRO SDV

Compton’s Mowing Services / 7440 South 100 East / Star City, IN 46985 / NO / NO
C & H Mowing, Inc. / 918 S 250W / Hebron, IN 46341 / NO / NO
B & B Landscaping / 5392 Pleasant Hill Dr. / Fenton, MI 48430 / NO / NO

3.4.2 Evaluation Criteria

The following chart represents the scoring of the particular factors:

Step 1: Pass / Fail Requirements: Bidders who do not pass each of the following mandatory requirements will not be considered for further evaluation in Step 2 or award.
Mandatory Requirement: / RFP Authority
PASS/FAIL / Attachment B
Pre-Bid meeting / Article 3.1.1
Step 2: Best Value Evaluation: The proposals that pass step 1 will have the price evaluated with the following RFP criteria and other statutory authority.
Item / Criteria & RFP Authority / Weight
1 / Price / Best Value
2 / Article 1 Sections: 1.3.5, 1.5.2, 1.6.1,1.6.9 / Best Value
3 / Article 3 Sections: 3.4.5, 3.5.5-3.5.6 / Best Value
4 / Article 4 / Best Value
5 / Reciprocal Preference: Sec. 3.5.1 / State specific
6 / Qualified Service Disabled Veteran Preference: Sec. 4.1.12 / Up to 10%

INDIVIDUAL EVALUATION RESULTS

Compton’s Mowing Services / C&H Mowing, Inc. / B&B Landscaping
Attended Pre-Bid Meeting / Yes / Yes / Yes
Qualified SDV / NO / NO / No
Michigan Business / NO / NO / Yes
Attachment B / No Exceptions / No Exceptions / No Exceptions
PRICE / $248,967.80 / $411,871.89 / $255,351.60 - K'zoo Free access; $240,240.00-Coloma limited access; Coloma free access - $461,912.40
Equipment List / List of equipment is acceptable for location bid. / List of equipment is acceptable for location bid. / List of equipment is acceptable for locations bid.
Article 1 Sections: 1.3.5, 1.5.2, 1.6.1, 1.6.9 / Information submitted is sufficient. / Information submitted is sufficient. Note: failed to respond to Article 1.6.9 / Information submitted is sufficient.
Article 3 Sections: 3.4.5, 3.5.5, 3.5.6 / Sales revenue has fluctuated over a range ($668K -$493K) reflected in the previous 5 years sales figures. No VP's under FEIN found in MAIN. / Average annual revenue was calculated to be $679K. Gleaned 1 negative VP from MAIN against firm due to damage to a stop sign during roadside mowing operations, appropriate liquidated damages were taken. / Growth of sales revenue is evidenced by past 5 years sales figures. Gleaned 1 negative VP from MAIN against firm, and a recent contract termination for convenience.
Article 4 / Contractor's statement of experience is sufficient. Experience meets 5 years minimum requirement per the RFP. / Information is sufficient. Experience meets 5 years minimum requirement per the RFP. / Information is sufficient. Experience meets 5 years minimum requirement per the RFP.
*Footnotes: Compton's Mowing only bid K'zoo Free access; C&H Mowing only bid Coloma Free access
Award Recommendation

The following bidders are recommended for award: Compton’s Mowing Services, C&H Mowing, and B & B Landscaping. See table below for award amounts.

Bidder Name / Address / Phone / Locations / Award Amount
Compton’s Mowing Services / 7440 South 100 East
Star City, IN 46985 / (574) 595-7370 / Kalamazoo TSC -Free Access / $248,967.80
C & H Mowing, Inc. / 918 S 250W
Hebron, IN 46341 / (219) 996-7230 / Coloma TSC- Free Access / $411,871.89
B & B Landscaping / 5392 Pleasant Hill Dr.
Fenton, MI 48430 / (810) 632-6061 / Coloma TSC- Limited Access / $240,240.00
$901,079.69

JEC Signatures:

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Signature Date

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Signature Date

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Signature Date

¨ Reviewed and approved by: ______

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