Cole R-1 School District
Office of the Superintendent
13600 Route C
Russellville, Missouri 65074
Request for Proposal
Cole R-1 Russellville
Network Cabling and Switching Upgrade
Network Wireless Upgrade
Bid Due: March 3, 2016
Advertisement for Bids
Cole R-1 Russellville Network Cabling,
Switching and Wireless upgrade
February 4, 2016
Sealed bids are requested from qualified contractors to reinstall network cabling and switching at both the High School and K8 Building at Cole R-1 Schools in Russellville, Missouri. Sealed bids are also being requested for a wireless upgrade at both campuses.
A mandatory pre-bid meeting and walkthrough will be conducted at Cole R-1, 13600 Route C, Russellville, Missouri in Room 201, on February 18, 2016 at 10:00 am.
Bids are to be submitted at www.crwconsulting.com/rfp. Late bids due to no fault of Cole R-1 Schools will not be accepted. Bidders may bid on any or all projects as outlined in the Scope of work below.
All bidders must adhere to the SLD invoicing requirements for ERATE funding and be an approved contractor with a SLD Spin# in order to be considered for the RFP. This proposal will be subsidized under the Universal Services E-rate Program for Schools and Libraries (USAC) and is in conjunction with the filing of E-rate form 470 for 2016 year funding. The project may become a multi-year project.
No purchase order will be issued, no installation will occur and no services will be provided until approval of the form 471 application.
All bidders must comply with the Missouri Division of Labor Standards, Annual Prevailing Wage Order No. 18 for Cole County, MO.
A bid bond in the amount of 10% of the bid must accompany the bid. The successful bidder must provide a performance and payment bond in the amount of 100% of the contract amount.
Cole R-1 Public Schools
Board Of Education
Debbie Malzner, President
Shawn Erhardt, Secretary
REQUEST FOR PROPOSAL General Information
Introduction and Intent: This document constitutes a Request for Proposal by Cole R-1 Public Schools. This RFP seeks qualified Contractors to remove existing network cabling and install network cable/network equipment at Cole R-1 High School, 13600 Route C, Russellville, Missouri 65074 and Cole R-1 Elementary and Middle School, 13111 Park Street, Russellville, Missouri 65074. This RFP also seeks an upgrade and expansion of our wireless infrastructure. Contractors can bid on one or more parts of this RFP. The intent of this RFP is to provide the potential Contractors with sufficient information to enable them to prepare an acceptable response to this RFP.
Timeline:
· RFP Release Date 2/4/2016
· Mandatory Pre-Bid Conf/Walkthrough 2/18/2016
· Questions Due 2/25/2016
· Bids Due 3/3/2016
· Bids Opened 3/7/2016
· Contractor Selection 3/24/2016
· Work Scope Dates 6/1/2016
· Test and Acceptance 10/1/2016
Pre-Bid Meeting: All interested bidders must attend a mandatory pre-bid meeting at the Cole R-1 High School in Room 201, on February 18, 2016 at 10:00 am. A walkthrough of the entire building will commence at the end of the pre-bid meeting. Bidders are encouraged to bring measuring devices with them if they would like to measure hallways.
Implementation Schedule: The winning contractor will start the project on June 1, 2016 and finish by September 30, 2016. Building hours during summer will be 6:30am- 4pm. The District will work with the contractor for access to the building after 4pm. The building will be closed on Monday, July 4, 2016.
Due Date: Bids will be received until March 3, 2016. Late responses will NOT be opened or considered. Submit bid responses at www.crwconsulting.com/rfp.
Prevailing Wage: The contractor must pay all workers not less than the prevailing wage as determined for Cole County MO. Current Prevailing Wage Order #18 is in effect. The contractor will forfeit a penalty to the District in the amount of $100.00 per day if a worker is paid less than the prevailing wage for any work done under the contract by the contractor (or subcontractor).
Before final payment can be made, the general contractor and all subcontractors must file an “Affidavit of Compliance”, and all certified payrolls.
Substation Completion and Liquidated Damages: The contractor shall complete the project no later than 9/30/17. Failure to complete the project on time will result in a $100 per day assessment of liquidated damages.
Contract Document: Contractor acknowledges that the awarding of the project is on condition of a signed contract between the District and the Contractor. The Board of Education will review the contract for approval on or about April 21, 2016. The contract will contain all of the plans, specifications as outlined in the RFP, projected schedule and any addendums.
Payment: One payment will be made after completion of the project and final acceptance of all terms of the contract. There will be no partial payments made during the course of the project.
School Policies: Cole R-1 Public Schools are a ‘Tobacco Free’ District. No smoking or other tobacco products are permitted on school property. The use of profanity, illegal drugs, and alcohol are also prohibited. The contractor is responsible for safekeeping of their tools, equipment, and materials.
Insurance: The contractor must provide a certificate of insurance to the District in the amount of not less than one million dollars ($1,000,000) of general liability, including Worker’s Compensation statutory limits. This must be received prior to starting the project.
Bonds: A bid bond in the amount of 10% must accompany each bid to be considered. The successful bidder must provide a performance and payment bond in the amount of 100% of the contract. The performance bond must be received prior to the start of work. The bond shall also include faithful performance of the prevailing wage law that is in effect.
Substitutions: All bidders must provide requested components specified in this RFP. Bidders can offer equivalent components, and must be marked in RED. Any bid that does not have requested components listed will not be considered.
Scope of Work -1
Removal of Existing Cable
Introduction: The existing network cable will need to be removed.
Requirements: Each data run in both buildings will need to be removed completely for the length of the run. This is to include, but is not necessarily limited to, removal of existing faceplates, modular jacks, & connectors. The contractor will be responsible for discarding the cable in accordance with any existing environmental laws. Any existing raceway that will not be replaced during installation of new cable will not have to be removed. The District will be responsible for removal of unused raceway.
Removal must be completed with minimal disruption to office staff who may be working during summer months. Care must be taken not to destroy current building infrastructure such as ceiling tile, etc. when removing old cabling. The area must be cleaned up each day.
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Scope of Work -2
Installation of New Cable
Introduction: The contractor shall furnish all labor, materials, tools, and equipment necessary to complete an acceptable installation of the data cable plant. This will include, but not necessarily be limited to, modular jacks, connectors, patch panels, cable, and a data cabinet. The contractor will also be responsible for testing each cable for compliance specifications in accordance to ANSI/TIA/EIA-568B. Attached is a drawing of each building to show layout. Drawing is not to scale. Sample cable layout is included but the district is open to vendor modifications that improve functionality or reduce cost. District wants vendor to propose a new network design using cabling / fiber that will best support the connectivity between data center and end devices.
Requirements: The contractor shall provide blue Category 6 cable, and UL-listed comparable to Panduit. No other color will be accepted. Each cable will be pulled and terminated by vendor in accordance to the ANSI/TIA/EIA-568B standards, and thoroughly tested and certified for 100% functionality of all conductors, with a designed support of 1000Mbps (1Gbps). Cables for Wireless Access Points and projectors will be located mid-ceiling. The student and teacher cables will be terminated as a location to be determined once work commences. Cables will be terminated at patch panel and in classrooms according to industry standards. The contractor shall provide the District with either a hardcopy or electronic media of the test results prior to the District’s acceptance of the project from the contractor.
High School:
There are approximately 270 data runs in the High School (6 per classroom: 2 for teacher, 2 for wireless, 1 for projector and 1 for student). There are also 3 labs that require 35 runs in each and a small lab in the library that will require 15 drops. Labs may require power poles with data in the middle of each room. Lab PCs can be connected via cables directly from the PC back to patch panel in closet or to a small mount cabinet in the room containing two 24-port switches that meet the specs in the “Installation of Switches and Racks” section. Switch cabinet would then be connected to patch panel in closet. Cables must be run to connect to Exalt wireless antennae that connect the High School Campus and K8 Campus. All rooms uplink back to main switch(s). These numbers are close to real but could change slightly. Vendor must be willing to make adjustments and district understands cost could change (up or down) comparable to change in design.
K8 School:
There are approximately 390 data runs in the K8 School (6 per classroom: 2 for teacher, 2 for wireless, 1 for projector and 1 for student). There are also 3 labs that require 35 runs. Labs may require power poles with data in the middle of each room. Lab PCs can be connected via cables directly from the PC back to patch panel in closet or to a small mount cabinet in the room containing two 24-port switches that meet the specs in the “Installation of Switches and Racks” section. Switch cabinet would then be connected to patch panel in closet. Cables must be run to connect to Exalt wireless antennae. All rooms uplink back to main switch(s). A 1 Gb fiber connection is to be ran between the 2 switch closets noted on the drawing. These numbers are close to real but could change slightly. Vendor must be willing to make adjustments and district understands cost could change (up or down) comparable to change in count/design.
All cabling installed shall meet or exceed all local fire codes. It is the contractors’ responsibility to know local fire codes. Cables will be routed behind walls whenever possible. Raceway will be used where necessary. All cable will be supported using acceptable forms of cable suspension, which can include, but not limited to, horizontal ladders, D-rings, or J Hooks. It will be the contractor’s responsibility to choose the suspension type, and to use it in accordance to manufacturer’s instructions. Cables will not be allowed to lie on ceiling tiles or attached to electrical conduit.
Cables will be terminated at the rear of the patch panels and at the surface mount conduit and termination boxes only. There will be no splicing of any cables installed. Cables are to be horizontal from switch to room and access horizontal to outlet. Short patch cables need to be provided to connect patch panel to switch port. Desire configuration of patch and switches to alternate (patch panel, switch, patch panel, switch, etc.).
There will need to be a 10ft service loop above the ceiling for every drop location. In the MDF and IDF, there will need to be enough cable slack to ensure proper rear door cabinet opening without stressing the cable.
Modular Jacks and Surface Mount Boxes: Contractor must use Allen Tel AT55-
15 white modular jacks or comparable product. Surface mount boxes will be Allen Tel AT33D-15 (2-port) or AT44D-15 (4-port) or equivalent, and be secured to the wall with the provided tape and with a screw. Blanks will be used where needed. Faceplates will be up to the contractor, but must be white and work with AT55-15 or comparable modular jacks.
Raceway: Each cable will need to be hidden from view in each location. Use of straight raceway, corners, and other methods will be employed to ensure this requirement. Raceway and associated components will be WHITE in color. Various widths of raceway will be needed depending on cable count per raceway. It will be up to the contractor to utilize the type of raceway with the correct amount of cable using the manufacturer’s specifications. Installed raceways will need to use the tape backing along with several support brackets. Raceway is NOT to be secured with just the tape backing.
Label Scheme: The contractor will work with District Technology to go over the labeling scheme prior to the project start date. Cables, however, will be labeled in a logical and consistent sequence.
Patch Cables: The contractor will provide 100 6ft and 25 5ft red patch cables (non-boot).
Warranty: The contractor will warranty work performed, including any installed materials, for a period of not less than three years.