MADISON SCOTTISH COUNTRY DANCERS

Minutes of the Executive Board Meeting

March 25, 2007, Union South

Attending: Norma Briggs, Kate Deck, Carol Hassemer, Katy Holmer, Lynn Litterer, Nancy McClements; also Eric Borchert, Mike Briggs and Janice Lacock

  1. Agenda revisions

a.  Norma added comments on cost

  1. Minutes of Feb 20, 2007 approved
  1. President’s report – Nancy won't be at dancing next Sunday, 4/1.
  1. Vice-President’s report

a.  See ball

b.  Should she cancel room for Sunday, April 8? Yes

  1. Treasurer’s report - absent
  1. Secretary’s report - none
  1. Membership report

a.  Sent payment via credit card to Scotland but has not heard back

b.  Need to sort out Muir/MSCD memberships in future

c.  Eric, Alison renewing

  1. Publicity report

a.  Hospitality info trickling in: Denise, Sonya need hospitality

b.  Will do additional ball reminders 3/31 and at deadline for entrée.

  1. Teacher’s report – see teacher training
  1. Teacher training

a.  Linda Lieberman coming to ball and might like to brief a dance

b.  We should give Norma list of teachers in training who would like to brief dances at ball.

  1. Ball 2007

a.  Registrations – 21 so far; Should we add back in dessert? No.

b.  Scholarships (did we decide how to handle? Not students)

  1. Little jobs for scholarship dancers such as sitting at registration table, decorating, or clean-up after parties will be assigned.
  2. Decided to give Richard and Cari free dancing as wedding present; Carol H will approach them about it.

c.  Talk-throughs –see teachers in training above. Norma will assign.

d.  Hospitality –About 5 requests. Katy doesn't have all info yet. She emailed the group list for host volunteers. She will be in communication week before ball (travelling w/ laptop)

e.  Party (Nancy& Ian) & brunch (Briggs) - details on food/drink

  1. Janice is circulating sign-up sheet for food/drink
  2. There is room in budget for group to buy some drinks.
  3. Paper plates, etc. Janice will take basket of what she has to Nancy's. Need to determine what still needs to be purchased.

f.  Theme & decorations – Janice will check about lambs. Otherwise, Eric has decorations covered.

g.  Intermission silent auction/bags – Janice still talking up solicitations

h.  Publicity – message sent to MSCD & Midwest contacts

i.  Piper – Mike Fitak can very likely do it (per Carol H).

j.  Buttons – Kate will make template for background and send to Lynn. Ian can help make buttons.

k.  Cheat Sheet and booklet

  1. revised cheat sheet sent out
  2. Eric used for booklet: needs proofreading and to be assembled.
  3. Mike can put it together (taller than it is wide preferred), and it should be proofread again after that.
  4. Norma and Nancy will proofread
  1. Ball 2008

a.  Locations

  1. Union? Carol will call Union to request
  2. Several places with "floors" have been checked and were all too small
  3. Remaining possibilities
  4. Overture Center
  5. Park Ponderosa
  6. Turner Hall (more costly than a school gym)
  7. Great Hall
  8. Sauk City (is it big enough?)
  9. Mormon church on Regent
  10. School gyms to check: Savannah Oaks (Ian), Blessed Sacrament (Kate), Queen of Peace; others?
  11. Eric could provide tables

b.  Dates

  1. Easter March 23
  2. Spring breaks: MMSD March 17-24; UW-Madison March 15-23

c.  If this year profitable, use money from this year towards next year?

d.  Possible guest musician: Ann Hooper (fiddler). Need to get request in early, but need a place and a date before that is possible.

  1. Demos

a. Vests – One is at large and to be returned to the group (Carol B or Abby?)

b. Oakwood Village (Dann & Jean) Sat June 30

c. Norma suggested getting together to sew, repair and fit costumes well before the next demo.

  1. Review of timetable

15.  Next meeting: Thursday, April 12 Kate's house 4805 Regent Street, Madison changed to Lynn's apt. 175 Talmadge St. #4.