COLORADO STATE COUNCIL
OFFICER GUIDELINES
WEB TEAM
The purpose of the Colorado State Council (CSC) Epsilon Sigma Alpha (ESA) website is to provide a central location for information, forms and guidelines for all Colorado State ESA members and non-ESA members. The CSC ESA web site, www.esacolorado.org, went live in the fall of 2001.
The web site is updated and maintained by CSC members designated as the Web Team. The Team is comprised of the Web Master, who will serve as the chairman, and two web assistants. The team shall work closely with all officers and chairmen to provide accurate and timely information. The Web Team is responsible for the creation and maintenance of the CSC ESA web site. Its primary duties are:
§ Upload information as needed in a timely manner
§ Maintain all Colorado forms and insure Colorado’s web is linked to International Council’s web forms
§ Insure all links work properly
§ Repair web as needed
The web should be updated and ready for publication by September 1. All pertinent information for the upcoming year should be submitted to the Web Team by August 1 including:
· The CSC President and her Corresponding Secretary will provide key information for updating the web after State Convention and throughout the year as necessary.
o State President’s Logo
o Installation Picture
o Theme, flower, colors
o Acceptance Speech
o Officers/Chairmen
o Committees
o Teams
o Advisors
o In-service Assignments
o Chapter Presidents
o Area Council Presidents
o Rocky Mountain Regional Officers and meeting information
o IC Officers and Convention information
o Fall Board information
o Spring Board Information
o State Convention Information to also include the following winners:
§ Outstanding Woman
§ Outstanding Chapter
§ Outstanding Pledge
§ Pioneer Woman
§ Parliamentarian:
o Constitution and By-Laws and Standing Rules: The Parliamentarian submits a fully updated copy of the By-Laws and Standing rules as approved by the membership at State Convention by June 15th, or thirty (30) days after the close of the CSC Convention.
o Parliamentarian submits proposed By-Law changes by February 1
§ Secretary:
o Submit minutes for posting upon approval of Minutes Review Committee
§ Treasurer:
o Submits a list of Chapters/Councils in good standing by January 1
· Golden Lamp Editor:
o Submit Golden Lamp Issues for publication on the web
· Additional Officers / Chairmen:
o It is the responsibility of all Officers or Chairmen requiring a form to be sure that the forms posted on the web are the most current.
The Colorado web consists of the following information:
Ø Home Page:
· Overview of ESA in Colorado
· Notices of upcoming meetings, events and fund raisers
· Book Club
· Spotlight on State project
· Notices of State Board meeting minutes and proposed By-Law changes
Ø About Us:
· State Profile
· History of ESA in Colorado
o Colorado Past State Presidents
o Past Award Winners
Ø Calendar:
· General Information: Due dates for reports, dues, and donations
· Calendar of Events
o Individual monthly calendars with events posted to appropriate dates
o Links from events to informational posters/flyers, if provided by chapters, officers or chairmen
Ø Golden Lamp:
· Current Issue
· Archived Issues (past five years)
· Subscription Form
· Contact for submitting articles
Ø News/Chaplain’s Corner:
· Chaplain contact information as well as how to share personal highlights regarding membership; i.e., celebrations, births, deaths, illness, anniversaries
Ø Officers/Chairmen:
· Current President’s Theme, Color, Flower, and Acceptance Speech
· Officers
· Officer Guidelines
· Chairmen, Committees, and Teams
· Advisors and In-Service Assignments
Ø Membership:
· Colorado map and Chapter locations
· Chapter and Council Presidents
· Colorado Lamplighters
· Rocky Mountain Regional Council
· International Council
· Membership Information
Ø Yearbook:
· All information contained in annual Colorado State Council Yearbook:
o Cover
o President’s Message
o Table of Contents
o General Information (Alpha and Chronological formats)
o Website Information
o ESA Member Center “At A Glance”
o Colorado State Council
§ Officers
§ Committees/Teams
§ Lamplighter Advisors
§ Chapter In-Service Assignments
§ Colorado Chapter Presidents & Treasurers
§ Colorado Area Council Presidents & Treasurers
§ Colorado State Convention
o Constitution and By-Laws
o Standing Rules
o Past State Presidents
§ Colorado Lamplighter Officers
§ Lamplighter Addresses
§ Lamplighters 1947-20XX
o Awards History
§ Past Outstanding Chapters
§ Past Outstanding Women
§ Past Pioneer Woman
§ Past Outstanding pledge
· Rocky Mountain Regional Council
o Rocky Mountain Regional Officers
o Roundup Registration Form
· International Council
o Executive Board
o Appointed Board of Directors
o I.C. Dues Form
o I.C. Conventions
o ESA Foundation Board of Directors
o ESA Foundation Turn Around Funds
· ESA Headquarters
o ESA Headquarters Staff
o ESAMC Board of Directors
· Forms and Guidelines
o It is the responsibility of all Officers or Chairmen requiring a form to be sure that the forms posted on the web are the most current.
· Ceremonies and ESA History linked from the ESA Headquarters web site
Ø Contact Us: The Web Team members contact information
Ø Links:
· ESA websites and Facebook pages
· ESA State links
· ESA International project links
· Colorado Government Links
Note: All files containing personal information (telephone numbers & addresses) will require a password.
To Maintain Web:
This web site is produced in an html format and resides on a server hosted by Front Range Internet Inc. in Fort Collins Colorado.
Software needed:
- software that produces/edits html files
- File Transfer Protocol (free download at http://www.download.com)
- Internet connection
File Transfer Protocol – Front Range has recommended that we use “FileZilla”
(software that allows uploading to the web)
First, download FileZilla from http://www.download.com and Install it. After it’s installed you'll want to run the program and when it asks for the ftp server to connect to enter mftp.frii.com and input your username (esacolorado) and password (see current webmaster for password) for your FRII account and then enter 21 for the port. After you connect, you'll need to change directories to your home directory on your computer and then finally into the www folder. At this point you'll be ready to transfer files for your domain.
Process:
· Your PC must have the home page to esacolorado.org residing on it.
· Create/modify web page in your html software.
· Be sure to link all appropriate documents to the web page being modified.
· Save web page and all related linked documents to your web directory on your PC.
· Connect to the internet.
· Run your FTP program.
· Arrange files by date.
· Transfer all updated files to web site via your FTP program using a drag and drop method.
FileZilla:
Host: mftp.frii.com
Username: esacolorado
Password: (see current webmaster for password)
Port: 21
Local site: Where you have your Web Files stored (i.e.: C:\Documents and Settings\Candie\My Documents\My Webs\myweb\)
Remote Site: Front Range
Front Range Internet (FRII)
(The company hosting our website)
Online at http://www.frii.com
To talk to a person or to a fax machine, phone numbers are:
Fort Collins: (970) 212-0700 / Fax: (970) 224-3883
Denver: (303) 448-5599
Colorado Springs: (719) 448-9300
Greeley: (970) 346-6888
Toll free: 1(800) 935-6527
The best way to reach FRII is usually email. Please direct all email to the appropriate department. If you send email to an inappropriate person, it may take longer to get a response. The departments in FRII are as follows:
· Requests for general information:
· Billing information:
· Business information:
· DSL information:
· Technical support:
· Web-related support:
· General comments:
· Abuse Reports: Note: when filing an abuse report, please forward the abusive email with all headers included.
Finally, if you wish to send them something, their mailing address is:
Front Range Internet, Inc.
213 Linden Street Suite 200
Fort Collins, Colorado 80524
FRII office hours are 9 am to 5 pm, Monday to Friday. Technical support is available by phone 24 hours a day seven days a week.
February 2013