LOUISIANA GIRLS STATE & LOUISIANA BOYS STATE
MASTER SCHEDULE OF FACILITIES
Wednesday, June 20 – Saturday, June 30, 2012
Joint Programs/Facilities
Building / Notes / Set-UpPrather / Thursday, June 28th / Social/Dance (approx 7 – 10) / DJ will set up on stage (which will be set up)
Floor Covering must be put down
FINE ARTS AUDITORIUM / Sunday, June 24th
Monday, June 25th
Tuesday, June 26th
Wednesday, June 27th
Friday, June 29th
Friday, June 29th
Saturday, June 30th / Girls State Convocation (6:30 – 8:00 PM)
Girls State Convocation (6:15 – 8:30 PM)
Girls State Elections/ Primaries (8:45 AM – 10:30 PM)
Girls State Primaries (8:30 AM – 12:00 PM)
Girls State Final Speeches & Highlights Convocation (1:00 – 5:00 PM)
Joint Convocation for Boys & Girls State
(7:00 – 8:30 PM)
Girls State Inauguration & Awards Convocation (9:00 AM – 11:00 PM) / Set up in Fine Arts Auditorium will remain the same throughout the week!
20 Chairs on Stage
3 Tables on Stage
Podium
PA System with CD capability
Screen
8 Purple T-Stands
LCD Projector (to stay in Fine Arts Auditorium)
GIRLS STATE FACILITIES
Room / Capacity / Notes / Set-Up
Magale Recital Hall / 400 / State Convention
Party Caucus (1 of 2 Rooms) / Overhead Screen
3 Tables (from Freshman Connection) &12 Chairs
PA System with CD capability
8 Purple T-Stands
Orchestra Room -105 / 75 / House of Representatives
/ Screen
1 Table (from Freshman Connection) & 75 chairs
Choir Room – 103 / 60 / Senate/Police Jury / Screen
1 Table (from Freshman Connection) & 60 Chairs
Band Hall – 112/122 / City Projects/Parish Projects (June 29th) / 21 Tables
Orville Hanchey - 1st Floor / Voting Booth - Set Thursday, June 28, after 1:00 PM for Friday, June 29 / 6 Tables (FRIDAY)
6 Purple NSU Table Cloths (FRIDAY)
Extension Cords (FRIDAY)
Power Outlets (FRIDAY)
Fine Arts Auditorium / 1400 / Convocation/State Convention and Party Caucus / See Above under Joint Programs / Facilities
Fine Arts Building
Room / Capacity / Notes / Set-Up
Fine Arts Auditorium / Convocation
Health & Human Performance Gym
Room / Capacity / Notes / Set-Up
Gym / Political Party Rally / PA system (if available)
Extension cord
4 Tables
**** There can be no food or drink in this area.
Kyser Hall
Room / Capacity / Notes / Set-Up
106 / 36 / District Court
138 / 138 / School Board/Supreme Court/Counselor Meetings / Screen
203 / 101 / Atchafalaya Parish/Caddo City
205 / 34 / Cameron City
207 / 54 / Vernon City
209 / 83 / Tensas Parish and Vermillion City
303 / 96 / Amite Parish and Ascension City
305 / 57 / Assumption City
307 / 57 / Concordia City
308 / 28 / Franklin City
309 / 78 / Bogafalaya Parish and Catahoula City
333 / 82 / Cane Parish and Feliciana City
404 / 48 / Tangipahoa City
415 / 58 / Orleans City
417 / 75 / Sabine Parish and Plaquemine City
419 / 31 / Pointe Coupee City
421 / 68 / Pearl Parish and Ouchita City
423 / 64 / Tammany City and Tchefuncte Parish
437 / 22 / Girl’s State Supplies and Strategic Planning
439 / 26 / City Court A
443 / 30 / City Court B
Iberville Dining Hall
Room / Capacity / Notes / Set-Up
Registration & Check-In / 8:00AM – 11:45 AM
Registration on Sunday, June 24, 2012 / 10 Purple T-Stands
****Iberville will need additional tables for meals
Sabine Hill (grass area where Sabine dorm used to sit)
Room / Capacity / Notes / Set-Up
Outdoor Area / 525 / Circle of Light Activity
GIRLS STATE RESIDENCE HALLS: UNIVERSITY PLACE – Buildings 2, 3 & 4
BOYS STATE FACILITIES
Louisiana School for the Math, Science & ArtsRoom / Capacity / Notes / Set-Up
LSMSA Gymnasium / 8:00 – 11:45 AM
Registration on Sunday, June 24, 2012
· Boys State will set up on Saturday, June 23th, time to be coordinated with University Police to unlock and lock
Departure/Pick-up Saturday, June 30 from 10 - 2 / 10 Tables & 20 Chairs (available at LSMSA Gym)
10 Purple T-Stands
Floor Covering will be put down on Friday, June 22th
Signs for UP I & Caddo Luggage
Kyser Hall
Room / Capacity / Set-up / Notes
TV Studio / State Convention
Party Caucus (1of 2 Rooms)
Varnado Hall
Room / Capacity / Set-up / Notes
Ballroom / 50 / Boys State Counselor Training & Meetings
To be set for Thursday, June 21st / 7 Tables
55 Chairs
Screen
Russell Hall
Room / Capacity / Notes / Set-Up
107 (Auditorium) / 170 / City Room 1
213 / 65 / City Room 2
217 / 26 / City Room 3
218 / 26 / City Room 4
220 / 49 / City Room 5
223 / 49 / City Room 6
224 / 30 / City Room 7
225 / 28 / City Room 8
228 / 35 / City Room 9
229 / 28 / City Room 10
BOYS STATE FACILITIES
Student UnionRoom / Capacity / Notes / Set-Up
Ballroom / 425 / State Convention
Party Caucus (1of 2 Rooms) / Theatre Style w/ Aisle
LCD Projector & Screen
1 Table
Podium &PA System
7 Purple T-Stands
President’s Room / 60 / House of Representatives / 8 Tables (not round), 60 Chairs & Podium –7 T-Stands
Easel with Flipchart
Cane River Room / 60 / Senate / 8 Tables (not round) & Podium – 7 T-Stands
Easel with Flipchart
221 / 25 / Hospitality Room for American Legion
312 / 10 / 1 Table & Chairs
313 / 18 / Supreme Court / 1 Table and at least 10 chairs
314 / 16 / 1 Table and Chairs
315 / 27 / 1 Table and Chairs
316 / 45 / City Court A / 1 Table and Chairs (as is)
320 / 60 / District Court / Tables and Chairs (as is)
321 / 60 / City Court B / 1 Tables and Chairs (as is)
The Alley
Vic’s Cafeteria / City Projects / Partitions to block off serving area
The Lobby / School Board Projects / No partitions needed
Morrison Hall
Room / Capacity / Notes / Set-Up
115 / 50 / City Room 11
146 / 50 / City Room 12
221 / 50 / City Room 13
227 / 50 / City Room 14
Boys State Residence Halls – Varnado, UP I – Building 1 & Caddo
SPECIAL NOTES
· Keys will be distributed to the Executive Directors for Girls State and Boys State.
· Adult supervision is required in each residence hall at all times.
· Each residence hall will be staffed with one (1) overnight staff member. Residence Hall concerns and maintenance issues should be reported to the on-site staff member.
· Boys State is responsible for covering the front desk of Varnado Hall.
· Girls State is responsible for covering the front desk at University Place II.
· Purple T-Stands are available. Staff members may be responsible for moving the stands to new locations if required.
· With the exception of moving chairs, etc., to accommodate groups, all furniture, wall décor, photos, etc., must remain in place.
· Confirm AV Equipment
o LCD Projectors
o Overhead Projector
o Easels (Flipcharts – Provided by Group)
o Microphones & Sound
· All participants must wear a wristband (provided by Sodexo) at all times. Special guests and all individuals without a wristband will be required to sign a meal card upon entry at Iberville.
· Laundry facilities are available at each residence hall.
LOUISIANA GIRLS STATE & LOUISIANA BOYS STATE
MASTER SCHEDULE OF EVENTS
Wednesday, June 20, 2012
Time / Event / Facility & Set-Up / Notes1:00 PM / Maggie Watts Arrives / University Place II - will stay in U Place II
will unload supplies at U Place II in the multi-purpose area
Please keep furniture in rooms. Tables provided for each floor. / Check-in at U Place Clubhouse & pick up keys for early arrivals only.
9 Tables (1 each floor outside elevators) University Place Buildings 2, 3 & 4
Thursday, June 21, 2012
Time / Event / Facility & Set-Up / Notes1:00 PM / Girls State JC’s and SCs arrive / Girls State Staff Prep / 12 total at UP 4
1:00 PM / Boys State Senior Staff Arrive
(7 total) / Varnado Hall - all will stay in Varnado
Varnado Ballroom
· 10 Tables
· 55 Chairs (5 per table)
· Screen / Check in at U Place I Clubhouse and pick up keys for early arrivals only
10 Access Cards for Varnado
NOTE: The entire University community will be participating in Freshman Connection. Rooms are not available until Friday afternoon.
Iberville Dining Hall will be available to Staff for the lunch and evening meal. All staff members must have a “meal coupon” if taking meals.
Please confirm meals counts for Thursday dinner and Friday breakfast with Reatha by Monday, June 18th.
1:00 PM / Set up Internet Guest Passes confirm username & passwords / Username and password are: state2012
6:00 pm / Girl’s State Dinner / Iberville / 12 total
Friday, June 22, 2012
7:00 AM / Girls State Breakfast / Iberville / 12 total
Girls State Counselors Arrive
(56 total) / University Place II (all will stay at University Place II due to Freshman Connection Check-out)
*** Counselors must clean rooms after use! They will not be re-cleaned before delegates arrive!!! / Girls State to handle Counselor check-in at University Place II
12:00 PM / Boys State Senior Counselors Arrive (52 total) / Varnado Hall (all will stay at Varnado)
Caddo Hall will be available Sunday morning
*** Counselors must clean rooms after use! They will not be re-cleaned before delegates arrive!!! / Boys State to handle Counselor check-in at Varnado Hall
12:00 PM / Girls State Lunch / Iberville / Girls State: Approximately 15
1:00 PM / Boys State set-up Counselor School (52) / Russell Hall 107 & Varnado Ballroom
· 10 Tables & Table Cloths
· 55 Chairs (5 per table) / Set-up for Counselor School on Saturday
2:00 PM / LSMSA Gym Floor / NSU Students/Staff to assist with floor covering
6:00 PM / Dinner - Girls State / Iberville Dining Hall / Girls State Number: 56
Boys State Number: May have a few
6:45 PM / Girls State Counselor School / Kyser Hall – Room 138
Saturday, June 23, 2012
Time / Event / Facility & Set-Up / Notes7:30 AM / Breakfast - Boys & Girls State Staff / Iberville Dining Hall / Girls State Number: 56
Boys State Number: 52
7:30 AM / Directions for Registration!!! / NSU Students put out directional signs for buses
All Day / Boys State Counselor School / Russell Hall 107 & Varnado Ballroom
· 10 Tables & Table Cloths and 50 Chairs (5 per table) / NSU Presentation on Hazing Policy
All Day / Girls State Counselors School / Kyser Hall – Room 138
12:00 PM / Lunch - Boys & Girls State / Iberville Dining Hall / Girls State Number: 56
Boys State Number: 52
1:00 PM / Boys State set-up Registration / LSMSA Gym (Tables & Chairs are in Gym)
Student Union Ballroom / Set-up for Registration on Sunday
6:00 PM / Dinner - Boys & Girls State / Iberville Dining Hall / Girls State Number: 56
Boys State Number: 52
FIRST DAY: Sunday, June 24, 2012
7:00 AM / Breakfast / Iberville Dining Hall / Girls State Number: 56
Boys State Number: 52
8:00 AM / Girls State Registration / Iberville Dining Hall
Check-in at Residence Halls – University Place I & II
All access through outside gate entrances
NSU STAFF to assist with Meal Bands
****Furniture from residence hall rooms may not be brought outside! / · Traffic Control - There will be signs directing buses to Girls State Check-In
· Buses will unload luggage at Iberville
· 3 Tents and 5 Chairs
· 10 Purple T-Stands
· Water Station outside Iberville
· 9 Tables (1 on each floor of University Place Buildings 2, 3 & 4) outside of elevators
8:30 AM / Boys State Registration / LSMSA Gym
Check-in at Varnado, Caddo & UP I
***Luggage will be dropped off in the Parking Lot adjacent to LSMSA and FACS Buildings. Once Delegates have checked in, Counselors will escort students with luggage to Varnado. For students residing in UP I & Caddo, there will be designated trucks for each residence hall for Delegates to place their luggage and then Counselors will escort to halls. Upon arrival at UP I and Caddo, Delegates will collect their luggage.
NSU STAFF to assist with Meal Bands / · Traffic Control - There will be signs directing buses to Boys State Check-In
· 10 Purple T-Stands
· Water Station outside LSMSA Gym
12:00 PM
1:00 PM / Lunch – Girls State
Lunch – Boys State / Iberville Dining Hall
NSU STAFF to move T-Stands from LSMSA to Student Union / GIRLS STATE: 525
BOYS STATE: 415
1:45 PM / Girls State Program Orientation in Residence Halls City Rooms / University Place I & II
2:00 PM / Welcome Convocation / Student Union Ballroom / Need NSU representative to welcome students
2:00 PM / Fine Arts Auditorium / NSU STAFF to meet at Fine Arts Auditorium for Sound/Lights
3:00 PM / Pictures / Fine Arts Auditorium
3:15 PM / General Convocation & Opening Ceremony / Fine Arts Auditorium / NSU official to bring greetings
3:00 PM / Program Orientation with Counselors / Dorms / Ballroom is set for 425 Theatre Style PA System
NSU official to bring greetings
5:00 PM
6:00 PM / Dinner – Girls State
Dinner – Boys State / Iberville Dining Hall / GIRLS STATE: 525
BOYS STATE: 415
6:15 PM / Girls State General Convocation / Fine Arts Auditorium
7:00 PM / Counselor Greeting Convocation / Student Union Ballroom
8:00 PM / UNIVERSITY GATES CLOSE
8:00 PM / Return to Residence Halls for Filing Notice / University Place I & II / University Police Escort
8:30 PM / Return to Residence Halls for Filing Notice / Varnado, Caddo & UP I
8:30 / Counselor Meeting
CONCESSION STANDS OPEN for 1 hour after return to residence halls / University Place 1– Staff Lounge in Buildings 2 & 3
University Place 2 – Office
Varnado, UP I & Caddo – 1st Floor Office
11:00 PM / Lights Out / PARTICIPANTS MUST PLACE TRASH IN HALL CANS!
SECOND DAY: Monday, June 25, 2012