MINUTES

OAK SPIRIT SANCTUARY

BOARD OF DIRECTORS

REGULAR BOARD MEETING

26213 CUMBERLAND CHURCH ROAD

BOONVILLE, MISSOURI 65233

SUNDAY, JULY 2, 2017

12:00 P.M.

DIRECTORS

PRESENT: Kerry Lynn Easter, President

Trinis R Collins, Treasurer

Larry Brown, Member

Don Breuer, Member

George Bunyea, Member

DIRECTORS

ABSENT: Darcy Higgins, Secretary

  1. CALL TO ORDER

A Meeting of the Board of Directors was called at approximately 12:15pm, Sunday, July 2, 2017.

  1. APPROVAL OF MINUTES

Minutes from the previously held Board of Directors Meeting were not reviewed.

  1. AGENDA ITEMS
  1. Review and Amendment of the Natural Laws
  2. Review and Amendment of the Bylaws
  3. Review and Amendment of the Articles of Incorporation
  4. OSS 501c3 Status Review
  5. Mike Sager: Shed Use and Lease Proposal
  6. Discussion of the visit of John Solomon, and its takeaways.
  7. Catharine Becker has agreed to add a total of $7,000.00 to the OSS mortgage note to give OSS ownership of the Dark Blue Shed, Light Blue Camper, and Back Hoe, and the Brown Shed, contingent on return of signed a contract.
  8. Catharine agrees with refinancing and may consider a ‘Buy Out’ at a lower price.

- 2 -

  1. ACTION ITEMS
  1. Several line items were updated in the Natural Laws – including a Change of Name. The Laws will be updated then redistributed.
  2. It was discovered during review of the Natural Laws that we can spray to gain control of the pest problem. Larry Brown will research cost of Pyrethrin.
  3. It was determined that our property map is outdated. We will have it re-drawn.
  4. A line item was added to the bylaws regarding harassment.
  5. Upon reading the Bylaws, it was discovered that the Board of Directors can legally fully dissolved Ozark Avalon, under which Oak Spirit Sanctuary is still incorporated; then re-incorporate as Oak Spirit Sanctuary. We will also change our 5013c Status from Religious Organization to Nonprofit Charitable Education Center.
  6. It was discussed that it would be best to seek other council and no-longer retain Joyce Higginbotham to represent the Sanctuary.
  7. A decision was made that with the reincorporation of OSS, that we will move Don and his family into a trailer home on the property, and establish permanent Resident Land Management (RLM) housing onsite. The cost of a 3bdr trailer home for current and future Resident Land Steward will be added to the Grant submission along with all other on-site update requests. Once obtained the trailer home will remain in possession of OSS not to be sold, traded or gifted to any current or future RLM or BOD.
  8. The Board discussed the proposal by Mike Sager to *leasethe Shed from the Sanctuary. It was decided that the proposal is acceptable. Cabin leased for $5,000, payable at $100 monthly over 50 payments, with a no deposit. Mike will then pay $10 monthly land rental thereafter. This is contingent on a detailed contract to be signed my Mike Sager and the BOD.
  9. Project Committees were reestablished and policies were re-vamped, and volunteers were added to reflect the current needs of that sanctuary and to ensure that various projects are completed on the land. Projects will be outlined in a separate document.
  1. It was determined that an Advisory Committee be formed to allow for outside professional opinions and assistance be made available to the Board. Dawn and Patrick Finney have been suggested tosit on that committee; contingent on their acceptance of the position.
  1. MOTIONS
  1. Motion to Amend the Natural Laws: Larry 2nd – Don
    Ayes Unanimous
    Motion Carried
  2. Motion to dissolve Ozark Avalon, transfer its assets to Oak Spirit Sanctuary; drop the status of “Church” and reincorporate as Oak Spirit Sanctuary: Universal Pagan Nature Community, a Nonprofit Charitable Education Center: Trinis 2nd – Don
    Ayes Unanimous
    Motion Carried
  3. Motion to amend the Bylaws/Articles of Incorporation by adding a line item for Harassment: Larry 2nd – Trinis
    Ayes Unanimous
    Motion Carried
  1. Kerry Lynn motioned to close meeting Trinis 2nd-Don
    Ayes Unanimous

Motion Carried
Meeting adjourned at 3:18 pm.