RAILWAY MAIL SERVICE LIBRARY
POSTAL HISTORY RESEARCH - ARTIFACTS
www.railwaymailservicelibrary.org
(540) 837-9090 - TELEPHONE
(540) 837-9046 - FAX
117 EAST MAIN STREET
BOYCE VA 22620-9639
December 1, 2005
Greetings!
Measurable progress has been made at the Railway Mail Service Library (RMSL) during 2005. Here's a summary along with some photos of principal accomplishments.
After more than 50 trips with the Chevy step-van, all material and furnishings were moved to Boyce from Alexandria. At 150 miles per round trip, 7,500 miles were added to the trip odometer in the two years since the truck was purchased.
Now that all of the boxes, cabinets, and shelving are in the station, attention during 2006 will focus on unpacking, sorting, and filing. The disorder will gradually be replaced by an organized display of information and artifacts. I've observed that stuff in boxes takes much more space than when it is arranged on shelves and in filing cabinets for easy access. Fortunately, the 4,000 square feet in the station allow enough elbow room for this unpacking process.
The roof has required patching, pressure washing, and repainting with primer plus two finish coats. The sheet metal roof may have been installed by the Norfolk & Western Railway in the mid-1950s. This might have occurred at the same time that the hot water heating system was changed from coal to fuel oil. The northern portion of the roof was painted by the Winchester Chapter, National Railway Historical Society, around 1984. They only applied a single coat and stopped halfway through the project when money and volunteer efforts dwindled. The southern end of the roof exhibited rust and I was concerned about roof leakage if left much longer as is. This was a situation where on can't afford the project, but also cannot afford not to. The potential for building and collection damage convinced me that it must be accomplished in 2005.
Arrangements were originally made with Bob Carter, a local roof painter. He quoted $1 per square foot to clean, repair, prime, and paint the roof. Since the station and pump house roofs total --by his estimate-- 7,144 square feet, I tried to allocate sufficient funds for the work. Regardless of funds shifting, it was apparent that I needed to approach it with a home equity loan. Since the painting should last at least ten years, the payments ought to last that long, too.
While in Finland during July for a family vacation, we visited Arja's brother Jorma who now lives in Poland. He was between jobs and was willing to undertake the roof repainting. He drove us back to Finland and on the way, we visited Jarmo who is a friend of Jorma. Jarmo works as a roofer; since work slows down after Summer, he was willing to come over and help.
With those arrangements made, I turned my attention to procuring matériel. When I started, I planned to use Rustoleum "Hunter Green" paint to match the metal doors and trim below the roof-line. My thinking changed radically after doing research of roof coatings. Rustoleum metal paints aren't recommended for roofs, even though I am sure it has been used for that purpose. After much Internet searching, I settled on a white ceramic coating manufactured by HyTec in Florida. It addressed a secondary concern that I had: heat build-up in the attic areas during Summer. I have some items in storage above the baggage room and temperatures there can rise above 120 degrees fahrenheit.
The HyTec coating is described at http://www.hytechsales.com/prod2000.html There are two desirable features that guided my selection of this product. First, it reflects much of the sunlight since the coating is white. Second, it has an insulating characteristic. So, I ordered 33 five-gallon pails of Bond It and Cool Coat and arranged less-than-truckload freight delivery by Estes Express.
Air circulation and lighting in the attic areas are also important. These were solved with purchases of solar-powered attic fans and tubular skylights from Sun Cowboy. "Harness the Sun; rope the wind" is Todd and Kathy Gatewood's slogan. These were also shipped by freight carrier, requiring pick-up at the Saia Express terminal in Richmond.
I supplemented the attic fans with four solar gable fans. These were eventually mounted on plywood panels in place of two clerestory windows in each of the waiting rooms. Their purpose is to exhaust hot air about 18 feet above the waiting room floors and create air circulation within these rooms.
All of the required supplies were stowed in the small waiting room until Jorma and Jarmo arrived in mid-September. The station received perhaps the most intensive work-over in the past fifty years, since these men were there nearly every day during four weeks until departure in early November. Some video clips and still photos can be seen at http://www.railwaymailservicelibrary.org/renovtns/ by clicking on file names.
Although replacing blocked galvanized pipes remain a future project, Jim Lockard and helper did install a propane hot water heater on October 15. It is different than most since it does not have a tank. Instead, when a hot water line is opened, the heater turns on and heats water as it is used. This style is idea for the station, since use of hot water faucets is only occasional.
As Jorma and Jarmo (J&J) completed roof painting, I also asked them to install a 20-feet long aluminum walk-board and a roof hatch. As I'll explain later, some antennas needed to be moved from a front vent pipe to the chimney. Both of these allowed safer access to the roof and work around the chimney.
The final J&J projects were to dig two post holes for the RMSL sign, then assemble it. Approval for the sign came from the Clarke County planning board in 2004 and components had been painted but unassembled for nearly a year. I rented an two-man auger on the first Saturday of November. The three of us dug two and a half holes --we hit rocks during the second attempt. By the time we finished after a half-hour, we were worn out just holding the gas-powered drill in place while it did the work.
After the guys departed for Poland and Finland on November 15, incremental progress was made on a couple of other fronts. Mack Muir and Nathan Simmons moved radio antennas used for Advanced Traffic Control System (ATCS) monitoring to the chimney. The pole line that runs along the Norfolk Southern (NS) track with wires over the station used to carry the codes that operated the signal system. In recent years, NS converted to a radio-based system. These codes can be picked up with special radio receivers, decoded, and the information displayed on a dispatcher-like track layout. The agent-operator who worked at the station before 1955 monitored train movements; this is the 21st Century way to do it.
An additional antenna at the top of the mast picks up voice communications between train crews, dispatcher, and an equipment defect detector that is a mile north of the station building. This and the ATCS monitoring became operational on November 27.
The third-leg of the stool is capturing video images of passing trains. The combination of these allows virtual rail-fanning at Boyce. One can monitor train movements using ATCS, hear operational situations from the voice radio channels, as well as see the trains as they pass. All three data streams are downloaded to the Internet using a Verizon DSL connection from the "radio room" --the former outside-entry men's room with partitions and fixtures that were removed and stored.
Axis network cameras have been installed under the eaves in outdoor housings. Two are for north- and south-bound train web cam images. The others are for security monitoring of the exterior walls and adjacent property. The Axis 2120 cameras used are described at http://www2.axis.com/files/datasheet/2120/2120ds.pdf Network cameras produce digital images and can be plugged directly into a router. Operation and recording processes are simpler than with analog video cameras.
Of course while the station building is important, the collection it houses is more so. Notable contributions were received during 2005. These included collections preserved by Marvin Martin of the Wichita, Kansas, Railway Postal Clerks. Important material was also donated by Louis Surles on behalf of the Denver-area Railway Post Office (RPO) clerks. These will be helpful for postal and railroad historians for many years to come.
While contributions of funds and historical artifacts are important to any library, volunteer efforts are the keystone to long-term success. I've already mentioned Mack's and Nathan's kind support. Tom Rogers likewise made a lasting contribution. He does business as Blue Ridge Productions and markets railroad Digital Video Disks (DVDs). After attending a "train night" on November 15, 2004, Tom offered to convert beta masters of MEN AND MAIL IN TRANSIT and MAIL IN MOTION to digital recordings. He designed a label, created chapters, and recorded these to a data cartridge and CD-ROMs. The DVD is designed to run in auto-play mode in a continuous loop, making it suitable for both home viewing as well as a hands-free display at the Library. I paid for professional duplication by Sony DADC at Terre Haute, Indiana, in September. After production costs are covered by the first 100 DVD sales, all proceeds will benefit Boyce station repairs and monthly utility expenses. Sample video clips can be viewed at http://www.railwaymailservicelibrary.org/videos/ and selecting these files: /m&mit01.MPG through /m&mit05.MPG as well as /MIM01.MPG and /MIM02.MPG. These video clips aren't the same high resolution as the digital recordings on the disk, which are broadcast quality. If you want one, the DVD is $18.99 plus $2.01 for domestic mailing. The international packing and shipping charge is $3.01.
A PayPal commercial account was also established to facilitate electronic commerce. Many historians, RPO clerks, or others who query "Railway Mail Service" on the Internet will only use the collection via the website and email. Some of these are people in other countries were currency exchange and transfer of small amounts have been difficult and expensive. So, the RMSL can now make payments as well as receive them at www.paypal.com under the user account This account facilitates the Library's ability to pay for subscriptions to foreign publications about RPO history, such as membership in Great Britain's Traveling Post Office and Seapost Society.
So as 2005 draws to a close, 2006 and future years hold much promise for the RMSL. I hope you are able to visit Boyce station, which is at the grade crossing where post office history meets railroading. If the Smithsonian Institution's museums are considered to be the "nation's attic," the RMSL is the RPO clerk's basement!
Happy New Year,
Frank R. Scheer
AN OVERVIEW OF THE RAILWAY MAIL SERVICE LIBRARY, INC.
The Railway Mail Service (RMS) Library is major collection of materials pertaining to en route distribution history. Incorporated in May 2003, it can assist researchers interested in route agent, seapost, railway, and highway post office (RPO and HPO) history. The collection has many unique, original-source documents that provide answers to questions dealing with the transportation and distribution of USA Mail between 1862 and 1977, as well as other countries during the 19th and 20th centuries. If you have internet access, please go to <http://www.railwaymailservicelibrary.org> (leave off the < and >).
The R.M.S. Library has grown from the AmeRPO ("American RPO") Society Library established in the early 1950s by Bryant Alden Long, co-author of the superb book on the subject, MAIL BY RAIL. After a period of stagnation it was acquired by Hershel Rankin, who renamed it the R.M.S. Library. When he was 80 years old and no longer to handle research requests, Dr. Frank R. Scheer purchased the collection. Over a two-year period, the collection was moved from Florida to Virginia and renamed the "Railway Mail Service Library." Since 1982, several major additions have been made to the collection. These include the Edwin Bergman scheme and schedule collection, Lloyd Jackson's, John Kay's, Lawrence Kruse's, Ed Maloney's, and Roy Schmidt's postal artifacts, Carm Cosentino's Transfer Office covers, Charles Scott's Fifth Division RMS records, worldwide postal emblems assembled by Len Cohen, James Mundy's postal locks, Lt. Col (ret) A. B. "Chip" Komoroske's railroad books, H. W. "Red" Reed's post office route maps, John McClelland's 1905 to 1949 bound issues of THE RAILWAY POST OFFICE, as well as Paul Nagle's set of the POSTAL TRANSPORT JOURNAL between 1950 and 1959. A multitude of other historically-significant resources have been acquired from many former railway and highway postal clerks.
The RMS Library has every major book published about the Railway Mail Service/Postal Transportation Service (RMS/PTS). It also has many periodical articles written about en route distribution, and continually seeks ones that are not represented. There are six types of original-source documentation in the collection, however. These are: 1) photographs of HPO and RPO vehicles; 2) THE RAILWAY POST OFFICE and POSTAL TRANSPORT JOURNAL issues between 1905 and 1959; 3) oral recollections of former clerks on audio and video tapes, as well as movies about the RMS/PTS; 4) general orders describing weekly changes within several divisions; 5) general- and standpoint-schemes of mail distribution; and 6) schedules of mail trains/routes. Schemes and schedules are particularly helpful for understanding how the network of mail transportation and distribution activities operated, as well as when routes began, ended, or underwent significant changes.
As with most archival libraries, the principal activities are assisting research inquiries, organizing and filing the collection, as well as preservation of materials. The largest artifact in the collection is the building that became the Library's home on October 16, 2003: the Boyce, Virginia railroad station. Built in 1913 and in service on the Norfolk & Western Railway for more than four decades, it was used for the town post office during the 1970s. Inside the 24 by 46 feet freight room are 20 filing cabinets and more than 500 feet of shelving. Artifact displays will be presented in the former baggage and waiting rooms after 2005.