Danville Board of Education Regular Meeting
March 14, 2016
Danville High School
Present Board Members:
Mr. Steve Becker
Mrs. Kate Graves
Mr. Lonnie Harp
Ms. Susan Matherly
Ms. Paige Matthews
Others present: Greg Schulz, Wendy Campbell, Win Smith, Tabitha Key, Mari Webb, Abby Caldwell. Chris Hill, Konnor Hill, Suzanne Farmer, Brian Gover, Judy Spellacy, Eric Steva, Ed McKinney, Tim Lucas, Ron Ballard, Danny Goodwin, Vince Pennington, Corey Steber, Ethan Quinn, Maggie Haslatt, Chris Haslatt, Ben Haslatt, Beth Lee, Leo Labrillazo, Gus Crow, Cameron Villenueva, Robin Kelly, Angel Davis, Anthony Carney and Brandon Grey.
1. Call to Order – Mr. Harp called the meeting of the Danville Board of Education to order at 6:01 p.m.
2. Approve Meeting Agenda Order #11562 Motion Passed: Approval of the amended meeting agenda with the addition of the DHS Baseball travel request to Item 20.B passed with a motion by Mrs. Kate Graves and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
3. Reports and Presentations – The following reports and presentations were given:
3.A. Board Member Comments
3.B. Superintendent's Report – Dr. Look updated the Board on a variety of recent student achievements, initiatives, and activities taking place in the district.
3.C. Celebrations of Excellence – Mr. Smith and Mrs. Lee recognized students from DHS and BMS for various accomplishments and recognitions earned.
3.D. District of Innovation Report – Fifth grade teachers and Mrs. Spellacy shared an update on the Gateway presentations scheduled to occur on May 24.
3.E. Local Planning Committee Presentation – Mr. McKinney and Mr. Tim Lucas provided and update and overview of the LPC process which is scheduled to begin next week.
3.F. Personnel Report – Dr. Look reported on recent personnel activity as listed:
1. Retirements:
Cathy Averett, Cook/Baker, DHS, effective 02/29/2016
2. Resignations:
3. Classified Assignments:
Olga Marin, Custodian, BMS, effective 01/18/2016
Stephanie Acevedo, Instructional Assistant, WTCDC, effective 01/11/2016
Jeri Gerhart, Job Coach, DHS, effective 01/18/2016
Tonya Hinkle, AM Cafeteria Supervision, MGH, effective 02/24/2016
4. Certified Assignments:
Chara Murray, Teacher, DHS, effective 12/15/15
5. Extra Duty Appointments for 2015-16:
Brent Beauman, Head Boys Soccer Coach, BMS, effective 02/08/2016
6. Discipline:
Employee 020416-02 suspended without pay for 5 days
7. Paraprofessionals:
Ty Short, Asst Boys Soccer Coach, BMS, effective 02/08/2016
Tommy Owsley, Lead Asst. Girls Basketball, DHS, effective 07/13/2015
Chris Gordon, Asst Boys Basketball Coach, BMS, effective 02/26/2016
8. Substitutes:
Stephanie Acevedo, Classified Substitute, effective 01/26/2016
John Collier, Certified Substitute, effective 01/26/2016
Keith Weldon, Emergency Certified Substitute, effective 02/02/2016
Ashley Martin, Certified Substitute, effective 02/02/2016
Ashley Martin, Classified Substitute, effective 02/02/2016
Allison Stevens, Classified Substitute, effective 01/05/2016
Cissie Tipton, Emergency Certified Substitute, effective 02/05/2016
Cissie Tipton, Classified Substitute, effective 02/05/2016
Camille Towns, Certified Substitute, effective 02/22/2016
Camille Towns, Classified Substitute, effective 02/29/2016
Susan Brashears, Certified Substitute, effective 02/24/2016
Elizabeth Luttinger, Emergency Certified Substitute, effective 02/29/2016
Darius Baughman, Emergency Certified Substitute, effective 02/29/2016
Darius Baughman, Classified Substitute, effective 02/29/2016
David Stevens, Classified Substitute, effective 03/02/2016
Missy Alders, Classified Substitute, effective 03/03/2016
4. Reserved for the Public – No one requested to address the Board.
5. Minutes of Previous Meeting Order #11563 Motion Passed: Approval of the 2-08-16 and 2-15-16 meeting minutes passed with a motion by Ms. Susan Matherly and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
6. Finance Report Order #11564 Motion Passed: Approval of the Financial Report as submitted passed with a motion by Mrs. Kate Graves and a second by Ms. Paige Matthews.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
7. Payment of Invoices Order #11565 Motion Passed: Approval of the payment of invoices totaling $560,876.74 as presented, passed with a motion by Mr. Steve Becker and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
8. Phone System Contract Order #11566 Motion Passed: Approval of the MVD Phone agreement passed with a motion by Ms. Paige Matthews and a second by Ms. Susan Matherly.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
9. Approve Bids Documents for BMS and MGH Roof Projects Order #11567 Motion Passed: Approval of bid documents for the BMS and MGH Roof Replacement Projects passed with a motion by Ms. Susan Matherly and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
10. Track Resurfacing Contract Closeout BG-4 Order #11568 Motion Passed: Approval of the BG-4 closeout form for DHS Track Resurfacing Project 15-283 passed with a motion by Ms. Paige Matthews and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
11. Tennis Courts Rebuild Closeout BG-4 Order #11569 Motion Passed: Approval of the BG-4 closeout form for the BMS Tennis Courts Rebuild Project #15-284 passed with a motion by Ms. Susan Matherly and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
12. Capital Funds Request Order #11570 Motion Passed: Approval of the revised Capital Funds Request Form passed with a motion by Ms. Paige Matthews and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
13. Revised BG-1 Elementary Construction Project Order #11571 Motion Passed: Approval of the revised Finance page for BG15-117 Elementary construction project passed with a motion by Ms. Paige Matthews and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
14. Elementary Redesign Project - Gas Meter Change Order Order #11572 Motion Passed: Approval of Change Order #1 for a gas meter vent pipe at the cost of $4,030.68 passed with a motion by Mr. Steve Becker and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
15. Elementary Redesign Project - Sanitary & Water Lines Change Order Order #11573 Motion Passed: Approval of Change Order #2 for sanitary & water lines for the Gym toilets & kitchen ice machine at a cost not to exceed $15,392.75 passed with a motion by Ms. Susan Matherly and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
16. Elementary Redesign Project - Wet Soils Change Order Order #11574 Motion Passed:Approval of Change Order #3 up to $60,450.00 to remediate wet soils as associated with Elementary Project BG15-117 passed with a motion by Ms. Susan Matherly and a second by Mr. Steve Becker.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
17. Amended 2015-16 Calendar Order #11575 Motion Passed: Approval of the calendar option # 2 which converts April 4 and May 17 to instructional days, uses May 26 as a make-up day, and takes one day of "bank time" allowing graduation to take place on May 26 passed with a motion by Mr. Steve Becker and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
18. Policy 09.123 - Absences & Tardies Second Reading Order #11576 Motion Passed: Approval of Board Policy 09.123 - Absences and Tardies passed with a motion by Ms. Paige Matthews and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
19. Eagle Scout Project Donation Order #11577 Motion Passed: Conditional acceptance of the donation of a gazebo for the tennis courts subject to drawings approved by our architect passed with a motion by Mr. Steve Becker and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
20. Consent Agenda Order #11578 Motion Passed: Approval of all consent items as presented with the addition of the DHS Baseball travel request to item 20.B passed with a motion by Ms. Susan Matherly and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
20.A. Maternity Leaves
20.B. Out of State/Overnight Trips
20.C. DHS Project Graduation Request
21. Executive Session – None requested
22. Return to Open Session – N/A
23. Adjourn Order #11579 Motion Passed: The meeting adjourned at 7:52 p.m. with a motion by Ms. Paige Matthews and a second by Mrs. Kate Graves.
Mr. Steve Becker / YesMrs. Kate Graves / Yes
Mr. Lonnie Harp / Yes
Ms. Susan Matherly / Yes
Ms. Paige Matthews / Yes
______
Lonnie Harp, Chairperson
______
Dr. Keith Look, Superintendent