City of Seattle
Invitation to Bid #061608
24” Steel Pipe (2,800 linear feet) and associated Fittings
Closing Date & Time: Thursday, June 26, 2008
2:00 PM at Seattle Municipal Tower 41st Floor
Schedule of Events / DateITB Release date / Monday, June 16, 2008
Optional Pre-Bid Conference / Thursday, June 19, 2008
Seattle Muni Tower Floor 41
1:30 PM Pacific Time
Deadline for Questions / Wednesday, June 23, 2008
Sealed Bids Due to the City / Thursday, June 26, 2008
2:00 PM Pacific Time
Seattle Muni Tower Floor 41
Anticipated Announcement of Apparent Successful Vendor(s) / Monday, June 30, 2008
Anticipated Contract Award and Start Date / Wednesday, July 2, 2008
The City reserves the right to modify this schedule at the City’s discretion. Notification of changes in the response due date would be posted on the City website or as otherwise stated herein.
All dates and times are Pacific Time.
BIDS MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE AND TIME AT THIS LOCATION:
Mark the outside of your mailing envelope indicating ITB #061608
If delivered by the U.S. Postal Service, it must be addressed to:
Sara Schutt
City Purchasing Office
PO Box 94687
Seattle, WA 98124-4687
If delivered by other than the U.S. Postal Service, address to:
Sara Schutt
City Purchasing Office
700 5th Ave., #4112
Seattle, WA 98104-5042
TABLE OF CONTENTS
1. BACKGROUND AND PURPOSE. 3
2. SOLICITATION OBJECTIVES. 3
3. MINIMUM QUALIFICATIONS 3
4. SPECIFICATIONS and SCOPE OF WORK 3
Schedule, Orders, Delivery 11
Pricing and Invoicing 11
Environmental Specifications 12
Business Licenses and Associated Taxes
5. ADMINISTRATIVE REQUIREMENTS & INFORMATION. 13
Equal Benefits. 16
6. BID FORMAT AND ORGANIZATION. 21
7. EVALUATION PROCESS. 23
Attachment #1: Contract Terms and Conditions 24
Attachment #2: Insurance Requirements Error! Bookmark not defined.
1. BACKGROUND AND PURPOSE.
Vendors are required to read and understand all information contained within this entire bid package. By responding to this ITB, the Vendor agrees to read and understand these documents.
Purpose:
The City has a major construction program under the City of Seattle “Bridging the Gap” initiative. A major project within that initiative requires acquisition of 2,800 linear feet of 24” Steel Pipe of 3/8” thickness, with lining and coating and all associated fittings. Delivery must be guaranteed and no later than January 2, 2009. Late delivery has significant consequences for the City and will incur significant damages due to construction schedules.
Single Award: With this solicitation, the City intends to make one award and does not anticipate award to multiple companies. Regardless, the City reserves the right to make multiple or partial awards.
2. SOLICITATION OBJECTIVES.
The City expects to achieve the following outcomes through this solicitation:
§ Steel pipe meeting City specifications including quality and testing requirements;
§ Guaranteed delivery to the City no later than January 2, 2009.
3. MINIMUM QUALIFICATIONS
The following are minimum qualifications and licensing requirements that the Vendor must meet in order to be eligible to submit a bid. Responses must clearly show compliance to these minimum qualifications. Those that are not clearly responsive to these minimum qualifications shall be rejected by the City without further consideration. Manufacturer must meet the following:
§ Have 10 or more years of continuous steel pipe manufacturing experience,
§ Has produced at least 5000 feet of steel pipe conforming to AWWA C200 standards in each of the past 5 years, and
§ Be able to certify that the pipe manufactured for this project conforms to our specifications and AWWA C200 standards.
4. LICENSING AND BUSINESS TAX REQUIREMENTS
This bid and the resultant contract requires additional licensing as listed below. The Vendor must meet all licensing requirements immediately after contract award, or the City retains the right to reject the Vendor.
Companies are required to license, report and pay revenue taxes for both a Washington State business License (UBI#) and separately for the Seattle Business License. Such costs should be carefully considered by the Vendor prior to submitting their offer.
Mandatory Seattle Business Licensing and associated taxes.
1. You must obtain a Seattle Business license and have taxes due paid to date before the Contract is signed. All costs for any licenses, permits and Seattle Business License taxes owed shall be borne by the Vendor and not charged separately to the City.
2. The apparent successful Vendor shall immediately obtain the license and ensure all City taxes are current, unless exempted by City Code. Failure to do so will result in rejection of the bid/proposal.
3. If you believe you are exempt, provide an explanation to the RFP Coordinator and/or confirmation by the Revenue and Consumer Affairs Office (RCA). Out-of-state and foreign-owned businesses are NOT exempt.
4. Questions and Assistance: The City Revenue and Consumer Affairs (RCA) is the office that issues business licenses and enforces licensing requirements. The general e-mail is . The main phone is 206-684-8484. You may also call RCA staff for assistance: Anna Pedroso at 206-615-1611, Wendy Valadez at 206-684-8509 or Brenda Strickland at 206 684-8404.
5. The licensing website is http://www.seattle.gov/rca/taxes/taxmain.htm.
6. The City of Seattle website allows you to apply and pay on-line with a Credit Card if you choose.
7. A cover-sheet providing further explanation, along with the application and instructions for a Seattle Business License is provided below for your convenience.
8. Please note that those holding a City of Seattle Business license may be required to report and pay revenue taxes to the City. Such costs should be carefully considered by the Vendor prior to submitting your offer. The City retains the right to pursue compliance to taxes and license fees, including withholding of final invoice payments as provided for within SMC 5.45.060.
Mandatory State Business Licensing and associated taxes.
Before the contract is signed, you must provide the State of Washington business license (a State “Unified Business Identifier” known as a UBI#) and a Contractor License if required. If the State of Washington has exempted your business from State licensing (for example, some foreign companies are exempt and in some cases, the State waives licensing because the company does not have a physical presence in the State), then submit proof of that exemption to the City. All costs for any licenses, permits and associated tax payments due to the State as a result of licensing shall be borne by the Vendor and not charged separately to the City. Instructions and applications are at http://www.dol.wa.gov/business/file.html.
5. SPECIFICATIONS and SCOPE OF WORK
Specifications for the Steel Pipe, Fittings, Lining and Coating are provided below. There shall be no exceptions.
Throughout the Specifications the term “ENGINEER” refers to the City’s appointed Engineer for the project. Upon award, the Vendor will be notified of the name of the Engineer who will have the City authority to provide direction and authorization on behalf of the City. Note that the specification numbers below correlates to the original City Project Specification Manual and therefore is not consecutive.
The Steel Pipe shall meet the following specifications:
2.2 STEEL PIPE, SPECIALS, AND FITTINGS
A. Unless otherwise specified, steel pipe, specials, and fittings larger than 16 inches O.D. shall be electrically-welded steel, fabricated in accordance with the latest revisions of ANSI/AWWA C200, except that pressure vessel quality (PVQ) steel conforming to ASTM A20 shall be used instead of steels listed in ANSI/AWWA C200, Section 2. Steel plate or coil shall meet the chemical and mechanical properties of either ASTM A1018, Grade 42 or ASTM A139, Grade C modified to 0.25 maximum carbon, fully kilned, fine grain, continuous cast process. Carbon equivalency for the ASTM A139 product shall be 0.43 maximum as computed using the formula in ASTM A20, aluminum shall be no less than 0.020, and silicon shall be 0.20 maximum.
B. Steel coils used in the manufacture of spiral-welded pipe shall be produced from continuous cast slabs and shall exhibit consistent chemical and mechanical properties throughout the coil as required by the ASTM A20 and A516 standards. The Vendor shall submit certified chemical analysis of each heat of steel for both plates and coils. At the Vendor option, the physical tests may be taken from the coils or from the completed pipe. Decoiling and flattening of steel to provide plates prior to manufacture of the pipe, as required in ASTM A20 will not be required in this Contract.
C. Pipe sections shall be fabricated by either of the following methods:
1. Pipe sections may be spirally welded or fabricated from short cylindrical courses joined circumferentially by full-penetration butt joint welds with not more than two longitudinal seams per course. Longitudinal seams shall be staggered on both sides of the pipe.
2. Pipe sections may be rolled or pressed from either one or two sheets the full length of the pipe and welded with no more than two longitudinal seams.
D. Patching inserts, overlays, or pounding out of dents will not be permitted. Repair of notches or laminations on section ends will not be permitted. Damaged ends shall be removed as a cylinder and the section end properly prepared. Distorted or flattened lengths shall be rejected. A buckled section shall be replaced as a cylinder. If pipe is damaged, submit a repair plan for approval.
E. Pipe Inside Diameter: The 24” diameter is measured inside the 3/8” lining. Pipe OD is 24”+ 2x3/8” +2x3/8” = 25.50.
F. Pipe Wall Thickness: The nominal pipe wall thickness is 3/8”. Steel of greater thickness may be used.
2.3 STEEL TESTING
A. Each coil shall be physically tested by taking test coupons from the outside wrap, and from the inner wrap of the coil. Coupons shall be cut so that the longitudinal axis of the test specimens are oriented transverse to the final rolling direction of the coil. Tension tests shall be conducted in accordance with ASTM A370.
B. Vendor shall also conduct Charpy V-Notch tests. The Charpy impact test specimens shall be taken from coupons located adjacent to the tension test coupons. The orientation and frequency of testing of the Charpy impact specimens shall be the same as that of the tension test specimens indicated above. The Charpy V-notch tests shall be conducted in accordance with ASTM A370. The impact test temperature shall be 30 degrees Fahrenheit; full-size impact specimens shall absorb minimum energy of 15 ft-lbs; subsize specimens shall absorb the minimum energy indicated in ASTM A370. Steel not meeting the physical tests specified herein is subject to rejection. The Vendor shall qualify welding procedures to the same requirements as the steel. Welding procedure qualification shall include Charpy tests conducted on both weld metal and heat affected zones.
C. The Vendor shall determine the degree of heat treatment required to meet the Charpy impact testing specified herein.
D. Steel not meeting the physical tests specified shall be rejected.
Fittings shall be as follows:
Qty / Diameter / Thickness(ea) / (in) / (in)
Features:
4"Flanged Outlets, AWWA CL ""E" Flgs / 4 / X-Heavy Outlet
6"Flanged Outlets, AWWA CL ""E" Flgs / 12 / possibly 14 / X-Heavy Outlet
8"Flanged Outlets, AWWA CL ""E" Flgs / 8 / X-Heavy Outlet
12"Flanged Outlets, AWWA CL ""E" Flgs / 4 / X-Heavy Outlet
Joints Prepared for
Depend-O-Lok FxF Modified Couplings / 4
24" Flanges on Run of Pipe / 14 / 24 / CL "E"
12° Single mitered Bend / 9 / 24
22.5° VPI Single-mitered Bend / 3 / 24
22.5° vertical deflection with 12° horizontal deflection
at Compound Single-mitered Bend / 1 / 24
Lining Specifications are as follows:
1.3 SUBMITTALS
At least six weeks prior to placement of cement mortar lining, submit a one pound sample of the mortar materials proposed for shop lining of the pipe and a one pound sample of the materials proposed for field lining of the joints. Provide instructions for mixing and curing. The ENGINEER will test the materials for taste and odor. The ENGINEER will notify the CONTRACTOR within four working days if the materials pass the taste and odor test. If the material does not pass the test, the CONTRACTOR shall submit an alternative material for testing at least one week prior to placement of the material. No material, which fails the taste and odor test, shall be used for lining the pipe or joints.
PART 2 - PRODUCTS
2.11 LINING
A. Cement mortar lining shall be 3/8” thick. The lining shall be shop placed in accordance with AWWA C205. Mortar at field joints shall be field placed in accordance with AWWA C602.
PART 3 - EXECUTION
3.6 FIELD-APPLIED CEMENT MORTAR LINING:
1. Begin the cleaning and lining operation with the approval of the ENGINEER after joints are welded, tested, and coated, and the pipe bedding and backfill has been placed.
2. Furnish all labor, material, and equipment necessary for internal cleaning and lining the pipe with cement mortar. Except for the requirements specified in this Section, all lining of steel pipe shall be in accordance with AWWA C602.
B. Protection of Appurtenances:
1. Prevent mortar from being thrown into openings in the pipeline in accordance with AWWA C602, Section 4.8.6. The outlet openings shall be trimmed, smoothed and beveled. All damaged or defective areas shall be repaired to the satisfaction of the ENGINEER.
C. Internal Cleaning:
1. The interior surface of the pipe shall be thoroughly cleaned of all foreign matter, including water, prior to placing lining. Cleaning may be by any hand or mechanical method that is approved by the ENGINEER. Waste materials and water from cleaning operations shall not be passed through sections of existing pipe or pipe that has already been lined. No pipe shall be lined until the ENGINEER has inspected and approved the cleaned interior.
3.7 PLACING LINING:
A. The cement mortar for lining shall consist of a one course application and shall be dense, smooth, without variation in quality and of a consistency to assure efficient machine operation and a uniform lining on the pipe wall. The minimum thickness of the cement mortar lining shall be 3/8 inch with a tolerance of plus 1/8 inch and zero minus tolerance.
1. Hand Application