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RECORDS OF PROCEEDINGS
Minutes of Board of Education of the GroveportMadisonSchool DistrictOrganizational Meeting
Held MadisonTownshipCommunity Center,Groveport, Ohio, January 13, 2010
The Groveport Madison Local Board of Education held the Organizational Meeting at
the MadisonTownshipCommunity Center, Groveport, Ohio on January 13, 2010.
The meeting was called to order at 6:30 p.m. by President Pro Tempore Mary Tedrow
and the Pledge of Allegiance was given.
Oath of Office
Anthony Swartz, Treasurer of Groveport Madison Schools administered the Oath of
Office to Mrs. Charlotte Barker, Mrs. Nancy Gillespie, and Mr. Bryan Shoemaker.
Roll Call
Charlotte Barker Nancy Gillespie
Bryan Shoemaker Nathan Slonaker
Mary Tedrow
Others present were: Scott McKenzie, Superintendent and Anthony Swartz, Treasurer
Budget Hearing for the Fiscal Year 2011 Tax Budget
Adoption of Agenda for Organizational Meeting
10-01
Mr. Slonaker moved to adopt the agenda.
Mr. Shoemaker seconded the motion.
Roll Call: Mr. Slonaker, aye; Mr. Shoemaker, aye; Mrs. Barker, aye; Mrs. Gillespie,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Election of Board of Education Officers
Mrs. Tedrow opened the floor for nominations for President.
Mr. Shoemaker nominates Mr. Slonaker as President of the Board for 2010.
Mrs. Gillespie nominates Mrs. Tedrow as President of the Board for 2010.
10-02
Mrs. Barker moved the Board of Education to close nominations for President.
Mr. Slonaker seconded the motion.
Roll Call: Mrs. Barker, aye; Mr. Slonaker, aye; Mrs. Gillespie, aye; Mr. Shoemaker,
aye; Mrs. Tedrow, aye. The President declared the nominations closed.
Elected by Voice Vote - Mrs. Tedrow as President of the Board.
Voice vote: Mrs. Gillespie - Tedrow, Mr. Shoemaker – Slonaker, Mrs. Barker –
Tedrow,Mr. Slonaker – Slonaker, Mrs. Tedrow – Tedrow
Mrs. Tedrow will begin to preside over the meeting.
Mrs. Tedrow opened the nominations for Vice President.
Mr. Shoemaker nominates Mr. Slonaker as Vice President of the Board of 2010.
Mrs. Gillespie nominates Mrs. Barker as Vice President of the Board of 2010.
09-03
Mr. Shoemaker moved the Board of Education to close the nominations.
Mrs. Gillespie seconded the motion.
Roll Call: Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mrs. Barker, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the nominations closed.
Elected by Voice Vote - Mrs. Barker as Vice President of the Board.
Voice Vote: Mrs. Gillespie – Barker, Mr.Shoemaker – Slonaker, Mrs. Barker –
Barker, Mr. Slonaker – Slonaker, Mrs. Tedrow – Barker
The Treasurer Will Administer the Oath of Office to Newly Elected President and Vice President
I, Mary Tedrow, do solemnly swear to support the Constitution of the United States
and the Constitution of the State of Ohio and that I will faithfully and impartially
perform and discharge the duties as president of the Board of Educationfor the
GroveportMadisonLocalSchool District, FranklinCounty, Ohio.
I, Charlotte Barker, do solemnly swear to support the Constitution of the United
States and the Constitution of the State of Ohio and that I will faithfully and
impartially perform and discharge the duties as vice president of the board of
education for the GroveportMadisonLocalSchool District, Franklin, County,
Ohio.
Organization Procedures
10-04
Mrs. Barker moved the Board of Educationapprove the Fiscal Year 2011 Tax
Budget as presented and to direct the Treasurer to file two copies of the
approved tax budget with the Franklin County Auditor. This information was
provided to Board members in advance.
Mr. Shoemaker seconded the motion.
Roll Call: Mrs. Barker, aye; Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
10-05
Mr. Slonaker moved the Board of Education to approve the following:
Section 3313.15 of the Ohio Revised Code requires the Board of Education to
fix the time and place for holding regular meetings. The following schedule of
meeting dates, times and locations is adopted for the 2010 calendar year.
Special meetings may be called by the president, the treasurer, or any two members
of the Board of Education by serving a signed, written notice of the time, place,
and purpose of the special meeting at least two days prior to such meeting in
compliance with Section 3313.16 O.R.C.
Thursday, February 11 Madison Township Community Center 7:00 p.m.
Thursday, March 11 Madison Township Community Center 7:00 p.m.
Thursday, April 15 Madison Township Community Center 7:00 p.m.
Thursday, May 13 Madison Township Community Center 7:00 p.m.
Thursday, June 10 Madison Township Community Center 7:00 p.m.
Wednesday, July 14 Madison Township Community Center 7:00 p.m.
Wednesday, August 11 Madison Township Community Center 7:00 p.m.
Wednesday, September 8 Madison Township Community Center 7:00 p.m.
Wednesday, October 13 Madison Township Community Center 7:00 p.m.
Wednesday, November 10 Madison Township Community Center 7:00 p.m.
Wednesday, December 8 Madison Township Community Center 7:00 p.m.
Mrs. Gillespie seconded the motion.
Roll Call: Mr. Slonaker, aye; Mrs. Gillespie, aye; Mrs. Barker, aye; Mr. Shoemaker,
aye; Mrs. Tedrow, aye.The President declared the motion carried.
Resolution Establishing Board Service Fund
10-06
Mrs. Barker moved the Board of Education establish a service fund beginning
July 1, 2010, in an amount up to $20,000.00 for fiscal year 2011, to provide
for Board members' expenses in accordance with Section 3315.15 O.R.C.
Mrs. Gillespie seconded the motion.
Roll Call: Mrs. Barker, aye; Mrs. Gillespie, aye; Mr. Shoemaker, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Membership in the Ohio School Boards Association
10-07
Mr. Shoemaker moved the Board of Education renew its membership in
OSBA, including subscriptions to the Annual Briefcase and AnnualSchool
Management News, for the following costs:
Annual Membership $6,751
Annual Briefcase Electronic Subscription $ 0
AnnualSchool Management News Subscription$ 185
Annual Cost:$6,936
Mr. Slonaker seconded the motion.
Roll Call: Mr. Shoemaker, aye; Mr. Slonaker, aye; Mrs. Barker, aye; Mrs. Gillespie,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Membership in Legal Assistance Fund
10-08
Mrs. Barker moved the GroveportMadisonSchoolsBoard of Education wishes to
support the efforts of other boards of education to obtain favorable judicial
decisions and,
Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose.
Therefore, the board hereby resolves to join the OSBA LAF for 2010 and
directs the treasurer to pay to the LAF $250.00. [Pursuant to R.C. Section 3313.171]
Mr. Slonaker seconded the motion.
Roll Call: Mrs. Barker, aye; Mr. Slonaker, aye; Mrs. Gillespie, aye; Mr. Shoemaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Resolution for Waive of Reading Minutes
10-09
Mrs. Barker moved the Board of Education to approve the following:
Each board member receives a copy of the previous meeting's minutes prior to
voting on their acceptance. Accordingly, it is not necessary for the treasurer to
read the minutes of previous meetings prior to approval by the board.
It is recommended that the Board of Education, in accordance with Section
3313.26 O.R.C., waive the reading of minutes from previous meetings.
Mr. Shoemaker seconded the motion.
Roll Call: Mrs. Barker, aye; Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Resolution Adopting Standing Authorizations for the Treasurer
and Superintendent for the Calendar Year 2010
10-10
Mr. Slonaker moved the Board of Education to approve the following:
To enable the treasurer and superintendent to carry out necessary duties
involving operations, finances, and purchasing; it is recommended that the
Board of Education grant the following standing authorizations for calendar year 2010:
1.Advances on Tax Settlements
The treasurer is hereby authorized to secure advance payments from the
CountyAuditor when funds from property taxes are available and payable to
the school district.
2.Investment of Interim and Inactive Funds
The treasurer is hereby authorized to invest interim and inactive funds
in permissible investments pursuant to Section 135.14, O.R.C., Section
135.13, H.B. 384, and Board Policy.
3.Appropriation Modifications
The treasurer is hereby authorized to make appropriation modifications
between fund accounts with these modifications being reported to the
Board of Education for approval.
4.Payment of Bills and Payrolls
The treasurer is authorized to pay all bills and payrolls within the limit
of the appropriation resolution as bills are received and when merchandise
has been certified as received in good condition by the superintendent
or his designee.
5.Advancement of Funds
The treasurer is authorized to advance monies from the General Fund to
other funds in anticipation of future receipts. When the anticipated money
has been received, the advance will be returned to the General Fund.
6.Establishing Bank Accounts
The treasurer is hereby authorized to establish the banking accounts he
deems necessary to properly account for district funds providing that
said accounts are within the limits established in the depository contracts with
the banking institutions.
7.Authorize Signatures on Checks
The treasurer is hereby authorized to sign all checks drawn on bank accounts
of the school district as provided for in Section 3313.51 O.R.C.
8.Authorize Public Records Training
The treasurer is hereby authorized to represent the Board of Education as
their designee for public records training as required by House Bill 9.
9.Employment of Temporary Personnel
The superintendent and treasurer are hereby authorized to employ such
temporary personnel for existing positions as is needed for special
situations to insure safety, security, protection of district property, and the
orderly operation of the school district. (Temporary is defined as up to
30 days.)
10.Approval of Board of Education's Designee for Appeals of Student Suspensions
The superintendent is hereby authorized to appoint a designee for
appeals of student suspensions.
11. Authorize the Superintendent to contract with the Educational
Service Center of CentralOhio.
The superintendent is hereby authorized to contract with the Educational
Service Center of Central Ohio for ongoing educational services as needed
12. Approval of Tuition Waivers for Students for Reasons Specified in the Ohio Revised Code
The superintendent is hereby authorized to approve, as appropriate, for the
Board of Education, waivers of tuition for students for the permissive
and required reasons specified in the Ohio Revised Code.
13. Approval of Administrators' Daily, Weekly, Monthly or Annual
Work Schedules
The superintendent is hereby authorized to alter the daily, weekly, monthly,
or annual work schedules of administrative personnel, as he deems necessary
to carry out the official duties of the district.
Mrs. Barker seconded the motion.
Roll Call: Mr. Slonaker, aye; Mrs. Barker, aye; Mrs. Gillespie, aye; Mr. Shoemaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Resolution Of Necessity To Purchase Board of Education Members
Liability InsuranceFor 2010
10-11
Mrs. Barker moved the Board of Education to approve the following:
A resolution of necessity to purchase Board of Education members liability insurance
for 2010 in accordance with O.R.C. 3313.203
Mr. Shoemaker seconded the motion.
Roll Call: Mrs. Barker, aye; Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Resolution To Appoint Legal Counsel For The Board of Education
10-12
Mr. Shoemaker moved the Board of Education approve theresolution authorizing the Superintendent, the Treasurer, and/or school officials as authorized by the
Superintendent, to seek legal advice on matters affecting the day-to-day operations and
labor negotiations of the school district. The following firms are recommended:
Bricker & Eckler, LLP
Rich & Gillis Law Group, LLC
Pepple & Waggoner, Ltd.
Scott, Scriven & Wahoff LLP
Fusco, Mackey, Mathews, & Gill LLP
Mrs. Gillespie seconded the motion.
Roll Call: Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mrs. Barker, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Ohio School Boards Association (OSBA) appointment of Legislative
Liaison and Student Achievement Liaison for the period January 1,
2010 through December 31, 2010.
10-13
Mr. Shoemaker moved the Board of Education to appoint a OASB Legislative Liaison
and Student Achievement Liaison for the year 2010. Job Descriptions of both appointees
were provided to board members in advance.
Legislative Liaison - Mr. Slonaker
Student Achievement Liaison - Mrs. Gillespie
Mrs. Barker seconded the motion.
Roll Call: Mr. Shoemaker, aye; Mrs. Barker, aye; Mrs. Gillespie, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the motion carried.
Adjournment
10-14
Mr. Shoemaker moved to adjourn the meeting at 7:13 p.m.
Mrs. Gillespie seconded the motion.
Roll Call: Mr. Shoemaker, aye; Mrs. Gillespie, aye; Mrs. Barker, aye; Mr. Slonaker,
aye; Mrs. Tedrow, aye. The President declared the meeting adjourned.
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President Treasurer