F.H. COLLINS SUBSTANCE FREE GRAD COMMITTEE (SOCIETY)
Meeting held: 5:30 p.m., Monday, October 23, 2017, @ F.H. Collins
In attendance: Michael Toews, Jillian Hardie, Corry Rusnak, Tony Gaw, Kurt Dieckmann, Shannon Rhames, Vivian Bales, Tanya and Nicole from the outgoing grad committee.
Topics discussed:
December 9th – Senior’s Dinner@ Elks Hall
Tanya provided overview of last year’s dinner, provided folder of contacts, etc. and offered her assistance if we have any questions. Utilize Ms. Leeman’s experience, she will be handling the cooking and prep with the foods program.
May 24th – Cap and Gown @ F.H. Collins
Student committee will be meeting to make decisions, food provided by Feast Program,
ceremony organized by F.H. Collins.
May 26th – Prom and Grad @ F.H. Collins
Student committee will work with grads to come up with a theme, Substance Free Grad Committee to arrange catering and entertainment, including prizes. Nicole provided suggestions based on feedback from 2016 Grad.
Timeline of the years events guideline provided by Mike Toews
- November - letters, phone calls, student and parent volunteers for Seniors Dinner (dance and Santa)
- December 9 – Seniors dinner
- January – tickets for raffle should be received and handed out to students (sometime prior to January prizes to be arranged), Vanier will be spearheading Raffle this year.
- February - Rendezvous: grad challenge, potential to get $1,000
- March – fashion show
- April – raffle push
- April – start selling prom tickets
- early May – Ford Drive One Event
- May 24 – Cap and Gown
- May 26 – Prom & Grad
Committee positions – volunteered/filled
Chair – Kurt Dieckman
Alternate Chair – Shannon Rhannes
Treasurer – Tony Gaw
Secretary – Vivian Bales
Action items:
Bank - Tony to contact Nicole and Cheryl to arrange banking information change (signing authority) and attend at bank.
Review Bylaws and information such as requirements for AGM, year end, etc. – Tony to obtain bylaws.
Society bookkeeping - Tony to obtain and begin reviewing.
Society changes to membership and directors – Tony to attend Corporate Affairs and complete necessary paperwork.
Ford Drive One Event – Corry to contact Tina @ Ford
Next meeting date: Monday, October 30, 2017 @ 5:30, @ F.H. Collins