July 2014 Board of Aldermen Meeting
July 2014
Minutes of July Meeting
Flint Hill Board of Alderman
Held on July 22, 2014 @ 6:00 p.m.
Knight’s of Columbus Lower Level
Members present and absent:
Mayor Doug Wynn – present
Alderman Alan Carter – present
Alderwoman Jackie Jackson - present
Alderman David Schmidt – present
Alderman Christopher Jacobsen – present
City Attorney Matt Fairless and Asst. City Attorney Drew Weber
City Engineer Tom Rothermich
City Clerk Becky McCollum
The July 2014 Board of Aldermen meeting was called to order at 6:00 p.m.
1st Item: Pledge of Allegiance
2nd Item: Meeting called to order, roll call, approval of agenda and minutes
Mayor Doug Wynn called the meeting to order. Alderman Jacobsen made a motion to approve the agenda. Alderman Jackson seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
A copy of the written June 18, 2014 regular minutes were emailed (as requested) to the Board of Aldermen in advance of the meeting. The City Clerk asked if everyone had received copies of the minutes. All had.
Alderman Jackson made a motion to approve the regular Board meeting minutes, from the June 18, 2014 Board Meeting. The motion was seconded by Alderman Schmidt. The City Clerk reports 4 "yes," 0 "no," and 0 "abstain votes. The minutes for the regular Board meeting stand approved on this day, July 22, 2014.
3rd Item: Open Forum - none
4th Item: Bill 2014-06 Dickherber Property Annexation Revised Legal Description
This ordinance was originally approved June of 2013 and while in the process of being submitted for annexation the legal description, originally submitted by the Dickherber family, was deemed to be inaccurate. The new legal description was corrected
by City Engineer Tom Rothermich and this paperwork is now ready to be re-submitted to the County. The County is requiring that we assign a new ordinance number to this annexation, for their records.
After no further discussion, Alderman Schmidt made a motion to introduce Bill 2014-06. That motion was seconded by Alderman Jacobsen. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Alderman Schmidt made a motion to read Bill 2014-06 in the short form for a first time. Alderman Jacobsen seconded the motion. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Bill 2014-06 was read in the short form for a first time.
Alderman Jacobsen made a motion to read Bill 2014-06 in the short form for a second time. Alderman Jackson seconded the motion. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Bill 2014-06 was read in the short form for a second time.
There being no further discussion, Alderman Jacobsen made a motion to vote on Bill 2014-06. Alderman Jackson seconded the motion. The vote is reported as 3 “yes,” 0 "no," and 0 "abstain" votes. Motion carried.
Vote:
Alan Carter-yes
Jackie Jackson-yes
Dave Schmidt-yes
Chris Jacobsen-yes
Ordinance #2014-06 Dickherber Property Annexation-Revised Legal Description
5th Item: Bill 2014-07 Lot#1 Crossroads Industrial Ct.-Beilman Site Plan
This site plan was reviewed and approved by City engineer Tom Rothermich and presented to the Planning and Zoning Commission on July 14, 2014. The site plan was approved, with Revision B, in Planning and Zoning Resolution#13. The applicant Marc Beilman proposes this 6.18 acre Industrial zoned lot as the site for his 60x80x14 building to be used for his automotive racing equipment fabrication and distribution center. This is an allowed usage for this Industrial location.
Concerns addressed in the engineer Site Plan review comments included the Site Plan originally submitted an outline of 3 parking spaces and the parking area was designed for vehicle traffic to back onto Crossroads Industrial Ct. City Engineer Tom Rothermich instructed his outline for engineer revisions to include a total of 6 spaces that include 1 handicapped space and no vehicle traffic backing directly onto Crossroads Industrial Ct. for safety concerns. Those changes were addressed and a revised site plan was submitted and approved by the City Engineer for Commission members to review.
In reference to the parking requirements, the City of Flint Hill Zoning Code, Article 24:Parking and Loading Regulations, Section24.02 addresses this type of proposed business which would be designated 'Vehicle Repair' which requires: "1 parking space per 500 square feet; minimum 5 spaces." As the proposed total square footage of the building is 4800 sq. ft. this would equal 9.6 parking spaces. City Engineer Tom Rothermich has verified that the minimum of 5 parking spaces and 1 handicapped accessible space be designated on this Site Plan. The designated parking area is adequate for this type of property usage, and as determined in our Code by the "gross floor area of public access areas" which equals 250 square feet.
City Attorney Drew Weber, at the Planning and Zoning Commission Meeting, asked for clarification of the location and square footage of this public access area on a revision of the site plan, to accompany the Resolution 13. The public access area will consist of an office near the left front corner of the building, with meeting room and restrooms. A Site Plan Revision B outlined these areas, and was presented to the Board of Aldermen. The owner, Marc Beilman, states that his clientele of a typical race car would be in his building (becoming safety modified,) for several months at a time and there would not be high traffic requiring additional parking as in a typical high-traffic automotive garage. Marc Beilman also stated there would be no outside storage of vehicles or parts or outside trash receptacles.
The owner, Marc Beilman has also requested an extension after all inspections and Commercial Occupancy approval to complete his required parking and paving areas within 6 months. This request was approved by the Board in their final approval.
After no further discussion, Alderman Schmidt made a motion to introduce Bill 2014-07. That motion was seconded by Alderman Jackson. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Alderman Schmidt made a motion to read Bill 2014-07 in the short form for a first time. Alderman Carter seconded the motion. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Bill 2014-07 was read in the short form for a first time.
Alderman Schmidt made a motion to read Bill 2014-07 in the short form for a second time. Alderman Carter seconded the motion. The vote is reported as 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Bill 2014-07 was read in the short form for a second time.
There being no further discussion, Alderman Jacobsen made a motion to vote on Bill 2014-07. Alderman Jackson seconded the motion. The vote is reported as 4 “yes,” 0 "no," and 0 "abstain" votes. Motion carried.
Vote:
Alan Carter-yes
Jackie Jackson-yes
Dave Schmidt-yes
Chris Jacobsen-yes
Ordinance #2014-07 Lot#1 Crossroads Industrial Ct-Beilman Site Plan
6th Item: Resolution 168 - Intent to Annex
This Resolution 168 is presented to the Board of Aldermen in our process to annex the 3 properties at the corner of Hwy P and Mette Rd., and the section of Mette Rd which boundaries Parcel#1 owned by Bruce Galbierz. In attendance at our Board Meeting is the group of family members owning Parcel#2, Donna Stenshoel. D.J. Feldewerth, Sarah Feldewerth, Chris Feldewerth, and Kevin & Kathy Feldewerth.
Questions were asked about the proposed annexation and the family members present remain opposed. The family members were invited to attend the Public Hearing held on August 18, prior to the Board Meeting. At that time, an ordinance will be adopted to move forward with the involuntary annexation being onthe November 4, 2014 ballot for registered voters of the City to decide.
Alderman Schmidt made a motion to adopt Resolution 168 and the motion was seconded by Alderman Jackson. The vote is reported as 4 “yes,” 0 "no," and 0 "abstain" votes. Motion carried for adoption of Resolution 168 – Intent to Annex.
7th Item: Engineering Report
City Engineer Tom Rothermich has been working on the following misc. projects
and provided an update on their status.
1) Mette Rd. lift station project
This is a project providing a final solution to improve the grade and ongoing silt problems at the Mette Rd. lift station. A one ft (1') pipe has been installed by Ofallon Sewer, to raise the station itself. After that work is done, grading will be completed by homeowner Gary Crowder, with the City paying for up to $2000.00 of equipment rental and rock materials.
2) Schiele residence-125 Hillary Circle-"street creep"
The site was examined and found to not be street creep, and thus not the City's liability to resolve or pay for repairs.
3) Harry Braungardt - 231 Mexico Rd.
Harry Braungardt is allowed to re-configure his lots into the 2 original parcels involving the home on the rectangular parcel at 231 and the remainder vacant lot with its 'L' configuration and have that re-recorded at the County to move forward with his lot sale to Griffey Homes. This is acceptable to the City Engineer. If he wishes to change the lot into the 2 proposed rectangular parcels of .78 acre he has been instructed to follow our City P&Z process of a Record Plat for the subdivide of that lot.
4) ECM-water leak
The Mexico Rd water leak has been completed.
5) Ft. Zumwalt Elementary School-Mexico Rd.
Jeff Moon, of Bax Engineering has contacted City Engineer Tom Rothermich to discuss potential direction of wastewater lines for the school to connect to. Their proposal involves connecting at the southeast corner of the Flint Hill Country Estates, Plat II for a cost of approximately $58,000. If the City wishes them to connect on a line proposed in our Comprehensive Plan, running from Allen Ridge; they will only pay that same amount, of $58,000, towards that connection cost. At this time, the Mayor and Board do not want to spend money, from reserves on that shared cost of the line estimated at $175,000 total.
8th Item: Sewer Updates
With the completion of the ongoing and open home permits, that are now under construction, our total wastewater users will be 168.The City has outstanding accounts, totaling $838.99.
As of March, 2012, the City of Wentzville continues to charges Flint Hill a rate of $29.00 per user, an increase from the previous $25.00 rate. Our monthly payment is now $4669. instead of $4025.
9th Item: Communications from the Mayor none
10th Item: Communications from the Board of Aldermen - none
11th Item: Communication from the City Attorney
City Attorney Matt Fairless continues to work on a draft of the Wentzville Agreement, Bill 2014-01 with the City of Wentzville.
Separately, a revised Plan of Intent, for the Mette Rd properties, was distributed
to the Mayor, Board members, City Engineer and City Clerk.
Assitant City Attorney Drew Weber, discussed a revised easement agreement to coordinate with the new legal description of the Dickherber annexation property was provided to the City Clerk for filing with the County.
12th Item: Clerk’s report
* The next scheduled Board meeting would be on Monday, August 18, 2014.
* Nuisance-Noise Ordinance - The City Clerk has begun researching what ordinances are currently in place for enforcing noise violations by the St.
Charles County Sheriff. It appears that noise is measured if discernible at 75'
from another residence. Further information will be provided for the August 18 Board Meeting to allow the Board an informed decision regarding the need for
additional City ordinances.
* Building Official Bob Barclay will provide an update of the status of the
unpaved driveways for the new homes as previously discussed, in this next
week. That info will be forwarded to the Board next week.
* The City Clerk discussed the need for a review of the miscellaneous building
permit charges including the Commercial Occupancy Permit fee. Some of
these fees were inherited from the GBA fee schedule and are not appropriate
for the small town size of Flint Hill. A review will be done with City
Building Official Bob Barclay and those findings will be presented to the
Board at the August Board Meeting.
* The Board requested that the City Clerk invite the ECM/Alliance Engineer to a
future Board Meeting, when City Engineer Tom Rothermich can be in
attendance. That is tentatively scheduled for September.
13th Item: Approval of the Monthly Bills
Alderman Schmidt made a motion to approve payment of the General Fund bills in the total amount of $1231.45 as provided to the Board. This total also included July payroll in the amount of $2092.67 and the Waste Water Fund bills in the amount of $1524.49. Alderman Jackson seconded the motion. The city clerk reports 4 “yes”, 0 “no”, and 0 “abstain.” Motion carried.
14th Item: Closed Session - none
15th Item: Adjournment
There being no further business to discuss, Alderman Schmidt made a motion to adjourn at 7:45 p.m. Alderman Carter seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried. Meeting adjourned.
Respectfully submitted,
Rebecca McCollum
City Clerk