Madison Morgan County Convention & Visitors Bureau, Inc

MADISON MORGAN COUNTY CONVENTION & VISITORS BUREAU, INC.

Meeting Minutes

August 3, 2015

In attendance:

Directors: Stratton Hicky, Chairman

Theresa Dickinson, Vice Chairman

Jane Royal, Secretary

Faye Craft

Kathi Russell

Ex-Officio Directors: Everett Royal

Ann Huff, Madison Main Street Director

Ellen Ianelli, Executive Director, CVB

Chairman Hicky called to meeting to order at 12:35 p.m.

I.  After minor changes were made to the Minutes, a Motion to approve

the Minutes from July 16th meeting:

a.  Director Russell made motion

b.  Director Craft seconded

c.  Vote was 4-0 (Chairman Hicky abstaining)

II.  Motion to approve the Agenda:

a.  Director Royal made motion

b.  Director Craft seconded

c.  Vote was unanimous

III.  Legal Matters:

Motion made to recognize 10-day notice on any

amendments to By-Laws:

a.  Director Dickinson made motion

b.  Director Russell seconded

c.  Vote was unanimous

Those amendments proposed today:

a.  Page 11, Line 10, take out “of a”

b.  Page 17, Section 6.19 Oath. Line 4, “nay” to “any”

c.  Page 21, Third Line, take out “.”

d. Pages 24, 25, 26, and 27: The sections under Article XVI are

referred to as “Section 15._,” instead of “16._” Please change

so that all sections under Article XVI read “16.”

Motion was made to allow the Executive Director to give her recommendations as to size, status, and composition of the

following Standing Committees: Sales-Prospecting Committee,

Product Development Committee, and Marketing Committee.

a.  Director Royal made motion

b.  Director Craft seconded

c.  Vote was unanimous

Director Craft was nominated as a member of the Funding-Finance Committee. The vote was unanimous.

Director Russell and Ex-Officio Director Huff were nominated as members of the Nominating Committee. The vote was unanimous.

In accordance with the By-Laws, the Executive Committee, which

automatically contains the four officers of the CVB, Ex-Officio Royal

was nominated as the fifth member. The vote was unanimous.

Ex-Officio Director Huff, as the City of Madison representative in accordance with the By-Laws, was appointed Chairman of the Out of Market Advertising Committee.

Executive Director Ianelli was nominated as the as Director Representative of the Out of Market Advertising Committee. The vote was unanimous.

IV.  With no further business to discuss, motion was made to adjourn

at 2:55 p.m.

a.  Director Dickinson made motion

b.  Director Russell seconded.

Respectfully submitted,

Jane Royal, Secretary