Part time Office Coordinator, Newtown, immediate start

OWN NSW - Newtown

The Older Women’s Network NSW is a not-for-profit organisation that seeks to connect older women in the community by providing classes and other activities, as well as undertaking research and advocacy for the rights of older women. Established in 1985, the Network coordinates a base of 19 member groups and affiliates across NSW.

We are recruiting an Office Coordinator for 30 hours per week to take responsibility for the daily office administration of OWN NSW. Hours can be flexible to fit with school hours. The role will be offered initially as a 2-year contract, with a high probability of renewal by mutual agreement and subject to the renewal of OWN NSW funding.

The role will be paid under the Social, Community, Home Care and Disability Services Industry (SCHADS) Award 2010, Level 3, PayPoint 1. This equates to $27.64 per hour plus superannuation guarantee in line with current legislation.

Based in our Newtown premises (a short walk from the train station and in the middle of the shopping precinct), the role involves:

  • Being the ‘face’ of OWN NSW when people come into the Newtown centre and assisting with their enquiries
  • Coordinating everyday operations including dealing with suppliers, maintaining resources, filing
  • Coordinating bookings for the premises
  • Assistance with developing materials such as flyers, newsletters and other publications
  • Coordinating the distribution of the newsletter
  • Administrative support for the Board as requested
  • Making the premises accessible for people to use (including sometimes making sure there is milk in the fridge, for example)
  • Managing emails and liaising with a variety of external organisations from government, the not-for-profit sector and the private sector
  • Maintaining OWN databases
  • Basic administration of the website and Facebook page, along with other social media platforms
  • Coordinating basic finances including record keeping, petty cash, banking
  • Liaising with accountants, cleaning contractors and other professional services organisations

Successful candidates will be highly competent in the following:

  • Communication – the role requires a high level of competency in verbal communication, along with patience and a willingness to help people
  • Email, internet searching and experience managing online subscriptions
  • Microsoft Word, Excel, Powerpoint and Publisher
  • Numeracy – the ability to accurately account for petty cash, small amounts of incoming cash and to reconcile receipts with expenditure
  • Literacy – the ability to compose professional and well-constructed emails and letters, and to take an active part in production of the Network newsletter as well as content for website and social media

Additional experience with overseeing government grant processes would be highly regarded, as would experience with social media and website administration.

The office environment is very pleasant, with gardens surrounding a spacious, air-conditioned office and every amenity on the doorstep. Parking is available on site.

If this role appeals to you, please forward your CV and a covering letter describing your interest in the role, along with the names and contact details for three referees to by 5 pm Friday 26th January 2018. Please direct any queries to that email address.