NATIONAL INSTITUTE OF BIOLOGICALS
Plot No.A-32, Sector-62(Institutional Area), NOIDA-201309(U.P)
Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014E-mail: Website:
TENDER NO. S.1-4/2002/NIB/ENGG. (Civil)
(i)Last Date of submission of Tenders: 12.10.2010 up to 3:00 P. M.
(ii)Pre-Bid meeting: 07.10.2010 at 3:00 P. M.
(iii)Date of Opening of Technical Bids: 12.10.2010 at 4:00 P. M.
(iv)Technically qualified bidders will be informed to be present at the time of opening of Financial Bids.
(v)Tender Cost :Rs. 568./- (Rs. 500+VAT 13.5%)
TENDER FOR
ALUMINISING OF ERECTED CHIMNEYS & ALLIED STRUCTURE BY EXTERNAL NON FERROUS COATING
SEPTEMBER-2010
______
NATIONAL INSTITUTE OF BIOLOGICALS
Plot No.A-32, Sector-62(Institutional Area), NOIDA-201309(U.P)
Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014E-mail: Website:
TENDER NO. S.1-4/2002/NIB/ENGG. (Civil)
TENDER FOR
ALUMINISING OF ERECTED CHIMNEYS & ALLIED STRUCTURE BY EXTERNAL NON FERROUS COATING
VOLUME - I
PRE-QUALIFICATION INSTRUCTIONS, INSTRUCTION
TO BIDDERS & SPECIFIC CONDITIONS OFTHE CONTRACT
SEPTEMBER - 2010
______
PRE-QUALIFICATION INSTRUCTIONS FOR APPLICANTS
1.Scope of Bid:
1.1.National Institute of Biologicals intends to invite bids from contractors/ agencies for the following scope of work:
Aluminising of Erected Chimneys & Allied Structureof 03 Nos. DG. Sets Chimneys, 01 No Boiler Chimney and 01 No. Incinerator Chimney by External Non Ferrous Coating at NIB Noida.
The scope includes
Scaffolding arrangement suitable for this work.
Surface preparation by abrasive blasting.
Minor repairs to surface such as pit holes etc. and replacement of worn-
out nut- bolts.
Arc spraying Aluminium (99.5%) to a thickness of 150-175 microns
Application of high temperature special sealant to withstand up to 7500C.
1.2.Bidders are advised to compulsorily visit the site to understand the work before submitting their tender.
1.3.Bidding is open to all contractors/agencies having sound background and specialization in carrying out similar works.
2.Submission of Applications:
Bids must be submitted in sealed envelopes, which must be either delivered by hand or by registered mail atNational Institute of Biologicals, Plot No. A-32, Sector-62(Institutional Area), NOIDA-201309(U.P), not later than the date & time given in the tender, clearly mentioning the name of the work.
2.2.The name and mailing address of the Applicant should be clearly marked on the envelope.
2.3.All the information asked for in the tender shall be answered in ENGLISH/HINDI language only.
2.4.Failure to provide information in the stipulated format enclosed or to provide timely clarification or substantiation of the information supplied (considered essential to evaluate the Applicant's qualifications) may result in dis-qualifications of the Applicant.
3.Pre-qualification Criteria:
3.1.Pre-qualification will be based on meeting the following minimum criteria regarding the Applicant's work experience, personnel and financial position, as demonstrated by the Applicant's responses in the forms attached to the Letter of Application.
3.2.The Applicant to meet the following minimum criteria for Pre-qualification:
(a)Average Annual financial turnover for related works during the last 3 (three) years, ending 31st March, 2010 should be at least 30% of the estimated cost i. e. Rs. 4,80,000/- (Rs. four lacseighty thousand only).Fill enclosed ANNEXURE-I.
(b)Experience of having successfully completed similar works during last 7 (Seven) years ending last day of month previous to the one in which applications are invited i. e. 30thSeptember, 2010 should be either of the following.
i) Three similar completed works costing not less than the amount equal to 40% of the estimated cost i. e. Rs. 6,40,000/-.
or
ii) Two similar completed works costing not less than the amount equal to 50% of the estimated cost i. e. Rs. 8,00,000/-.
or
iii)One similar completed work costing not less than the amount equal to 80% of the estimated cost i. e. Rs. 12,80,000/-.
(c)Definition of “Similar works” i. e. experience in “Aluminising of Erected Chimneys of height 30 mtr.( approx.) or above by external non ferrous coating. (Fill enclosed ANNEXURE - II).
3.3.Personnel Capabilities: The Applicant must have suitably qualified personnel to execute the contract (Fill enclosed ANNEXURE-III).
3.4.Equipment Capabilities: The Applicant should own, or have assured access to (through hire, lease, purchase agreement or other means) equipments to successfully execute the contract.
3.5.Financial Capabilities: Audited balance sheets for the last three financial years [2007-08, 08-09, 09-10] should be submitted (Fill enclosed ANNEXURE-IV). Net worth should be positive and profit making in last three financial years.
3.6(i)Even though the applicants meet the above criteria, they are subject to be disqualified if they have:
-Made misleading or false representation in the form, statement and attachments submitted, and/or
-Record of poor performance such as abandoning the work, not properly completing the contract, in ordinate delays in completion, litigation history, or financial failures, etc.; and/or
(ii)They are found black listed.
3.7.The applicants may visit the site to get first hand impression as regard its approach, accessibility etc. and other matters affecting cost and work.
4.General:
4.1.Agencies who have been pre-qualified under this procedure; price bids of only those agencies will be opened.
4.2.The NIB reserves the right to:
(a)Amend the scope and value of the work and in such event, the applicants who meet the requirements of the contract as amended, their bids shall be opened.
(b)Reject or accept any application without assigning any reason thereof; and
(c)Cancel the tendering process and reject all applications.
The NIB shall neither be liable for any such action nor be under any obligation to inform the Applicants.
4.3.Successful applicants will be informed in writing or by fax or by e. mail.
LETTER OF APPLICANTION
[NOTE: On the letter head paper of the Applicant including full postal address, telephone no., fax no., and e-mail address]
To
The Director
National Institute of Biologicals,
Plot No. A-32, Sector-62(Institutional Area),
NOIDA -201309(U.P.)
Sir,
1.Being duly authorized to represent and act on behalf of ...... (hereinafter referred to as "the Applicant"). and having reviewed and fully understood all the Pre-qualification information provided, the undersigned hereby apply for the following scope of work:
"ALUMINISING OF ERECTED CHIMNEYS & ALLIED STRUCTURE BY EXTERNAL NON FERROUS COATING AT NIB, NOIDA”.
2.Attached to this letter are copies or original documents defining:
(a)the Applicant's legal status:
(b)the principle place of business; and
(c)the place of incorporation (for applicants who are corporations) or the place of registration and the nationality of the owners (for applicants who are partnerships or individually-owned firms).
3.Your office and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This Letter of Application will also serve as authorization to any individual or authorized representative or any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselve to verify statements, and information provided in this application, or with regard to the resources, experience, and competence of the Applicant.
4.Your office and its authorized representatives may contact the following persons for further information.
General, Personnel, Technical and Financial EnquiriesContact 1 / Telephone 1
Contact 2 / Telephone 2
5.This application is made in the full understanding that:
(a)Bids by pre-qualified applicants will be subject to verification of all information submitted for Pre-qualification at the time of bidding:
(b)Youroffice reserves the right to:
Amend the scope and value of the contract/bid. In such event, bids will only be called from pre-qualified bidders who meet the revised requirements and reject or accept any application, cancel the Pre-qualification process, and reject all application without assigning any reason thereof; and
(c)Youroffice shall not be liable for any such action and shall be under no obligation to inform the Applicant.
6.Appended to this application, we give details of the participation of each party including capital contribution and profit/loss agreements, to the joint venture or association. We also specify the financial commitment in terms of the percentage of the value of the contract, and the responsibilities for execution of the contract.
7.The undersigned declare that statements made and the information provided in the duly completed application are complete, true, and correct in every detail.
SignedName
For and on behalf of
Application Form No. 1
GENERAL INFORMATION:
All individual firms applying for tender are requested to complete the information in this form. Information to be provided for all owners or applicants who are partnerships or individually-owned firms.
1. / Name of firm:2.
3. / Head office address:
Registered office address:
4. / Telephone:| Contact:
5. / Fax :| e-mail:
6. / Place of incorporation/| Year of incorporation / registration
Registration No.
Application Form No.2
STRUCTURE AND ORGANIZATION
1.The applicant is
(a)an individual
(b)a proprietory firm
(c)a firm in partnership______
(d)a Limited Company or
Corporation.
2.Attach the Organization Chart
showing the structure of the
organization, including the______
names of the Directors and
position of officers.
3.Have you ever left the work
awarded to you incomplete:
(If so, give name of project ______
and reasons for not completing
the work.)
ANNEXURE-I
Application Form No.3
ANNUAL TURN OVER
Year / Annual Turnover in Indian Rs. as per Audited Balance Sheet2007-2008
2008-2009
2009-2010
Average Annual Turn Over
NOTE:The above data is to be supported by Audited balance sheets.
ANNEXURE - II
Application Form No.4
DETAILS OF COMPLETED WORKS OF SIMILAR NATURE AND COMPLEXITY
(During last seven year ending 30thSeptember, 2010).
Srl. No. / Name of the Contract / Name of the client / Brief Description of the Contract / Date of Start / Date of completion as per contract / Date of actual Completion / Value1.
2.
3.
4.
NOTE: Please attachsupporting documents for the above information.
ANNEXURE-III
Application Form No.5
PERSONAL CAPABILITIES
Srl. No. / Name & Address of the Employee / Technical Qualification / Post held / Date of EmploymentANNEXURE - IV
Application Form No.6
FINANCIAL CAPABILITIES:
Financial Information in Rs. equivalent / For year2007-08 / For year
2008-09 / For year
2009-2010
1. Total Assets
2. Current Assets
3. Total Liabilities
4. Current Liabilities
5. Profit before Tax
6. Profit after Tax
Note:Attache Audited balance sheets for all three years (2007-08, 2008-09, 2009-2010).
ANNEXURE-V
Application Form No.7
Details of registration with State/Central/PSU departments
Name of the Authority /department with whom registered / Class in which registered / Amount for which eligible to work / Date of registration / Validity period / Whether registration cancelled everINSTRUCTIONSTOBIDDERS
1.Description of Works:
The site is located at Plot No.A-32, Sector-62(Institutional Area), NOIDA-201309(U.P). Name of the package is"ALUMINISING OF ERECTED CHIMNEYS & ALLIED STRUCTURE BY EXTERNAL NON FERROUS COATING AT NIB, NOIDA”.
1.1The Employer:
National Institute of Biologicals, Noida shall be the Employer. All documents relating to labour license for obtaining necessary clearance etc. is to be signed/endorsed by Employer.
In these documents, whenever the word tender/tenderer/tendering has been used, the same may be considered synonymous with/bid/bidder/bidding.
1.2Time for Completion & Commencement of works;
The successful bidder shall be required to complete the works within 45(Forty five) Daysfrom the date of issue of Commencement letter.
2.Information to be submitted:
2.1.Bids submitted shall include the following information:
(a)Copies of original documents defining the constitution, legal status, place of registration and principal place of business of the company or firm.
(b)A work plan clearly bringing out how the bidder proposes to carry out to achieve the quality and the time schedule.
The work plan shall clearly spell out with specific following details:
Detailed programme in the form of bar-chart clearly bringing out details of start & completion of all important activities and also programme showing material & labour resources related to the above.
3.Cost of Bidding:
3.1.The bidder shall bear all costs associated with the preparation and submission of this bid and the Employer will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
4.Site Visit:
4.1.The bidder is advised to acquaint himself with the job, climatic conditions, labour, power, material availability, transport, communication facilities, environmental regulations, laws and bye-laws of statutory, local bodies and the Govt. of India and collect all information that will be necessary for preparing the bid and entering into a contract.
The cost of visiting the Site and collecting information for the purpose of submission of the bid shall be to the bidder's account.
4.2.The bidder and any of his personnel or agents will be granted permission by the Employer to enter upon the site for the purpose of such inspection.
5.Content of Bid Documents:
5.1.The Bid Document comprises the following: -
Volume I =Pre-qualification instructions, Instructions to bidders
and Specific conditions of the contract
Volume II =General Conditions of the contract
Volume III =Specifications,Bill of Quantities & Price-Bid.
5.2.The bidder is expected to examine carefully all instructions, conditions, forms, terms, specifications in the Bid documents. Failure to comply with the requirements of the Bid Documents will be at the bidder's own risk.
6.Clarification of Bid Documents:
6.1.A prospective bidder requiring any clarifications on the Bid Documents may notify the NIB in writing at the mailing address indicated in the Bid Documents.
7.Amendment of Bid Documents:
7.1.At any time prior to the dead line for submission of bids, NIB may for reason, whether at his own imitative or in response to a clarification requested by the prospective bidder, modify the Bid Documents by amendment.
8.Bid Language:
8.1The Bid prepared by the bidders and all correspondence and documents relating to the Bid exchanged by the Bidder and NIB shall be written in the English /Hindi language only.
9.Documents comprising the Bid:
The Bid to be prepared by the Bidder shall comprise of the following: The Bid and Appendix thereto, Bid Security, Bill of Quantities, the Schedules and any other material required to be submitted in accordance with Pre-qualification documents and Instruction to Bidders.
10.Bid Prices:
The Bidder shall fill the rates against each item of Bill of Quantities both in words and figures in the blank spaces provided in the respective columns. Items for which no rate or price is entered by the bidder will not be paid for by the Employer when executed and shall be deemed covered by the others rates and prices in the Bill of Quantities. Corrections, if any, shall be made by crossing out, initialling, dating, stamping and rewriting.
All duties, taxes including Works contract tax, cess and other levies payable by the contractor under the contract including Contractor’s profit and overheads etc. or any other cost shall be included in the rates and prices and the total amount of Bid submitted by the Bidder. The evaluation and comparision of Bids shall be made accordingly.
The rates and prices quoted shall be fixed for the items complete in all respect for the duration of the contract and not subject to adjustment on any account except as otherwise provided in the conditions of contract.
The bidder shall fill his most competitive rates in the first instance as no negotiation shall be made after opening of the tenders except if required with the lowest bidder.
11. Bid Validity:
The Bid shall remain valid and open for acceptance for a period of 120 days from the last date fixed for receiving the same.
12.Bid Security:
12.1The bidder shall furnish, as part of his Bid, a Bid Security of the amount of Rs. 32,000/-(Rs.Thirty two thousand only). No deviation shall be permitted in this regard.
12.2.The Bid Security shall be in the form of a Demand Draft/Pay order in favour of National Institute of Biologicals, payable at NOIDA/DELHI from any Nationalised bank/Scheduled bank.
12.3.Any Bid not accompanied by an acceptable Bid Security will be straightaway rejected.
12.4.The Bid Security of unsuccessful bidders will be returned as promptly as possible but not later then 30 days after the expiration of the period of Bid validity.
125.The Bid Security may be forfeited:
a)If a bidder withdraws his bid during the period of bid validity
b)In the case of successful bidder, if he does not
i)Enter into the contract or
ii)Furnish the necessary Performance Security
iii)Agree to arithmetic corrections made as per terms of bid documents
13.No interest will be payable on the Bid Security amount cited above.
14.Format and Signing of Bid:
14.1The tender shall be filled & signed only by the firm/corporation in whose name the tenders have been issued. The bid shall be typed or written with indelible ink and duly signed by a person or persons duly authorized to bid. Proof of authorization shall be furnished in the form of written Power of Attorney, which shall accompany the bid.
14.2All pages of bid shall be initialed and stamped by the person signing the bid including where entries or amendments have been made.
14.3The complete bid shall be without alterations interlining and erasures except those to accord with instruction issued by NIB or as necessary to correct errors made by the bidder in which case such correction shall be initialed by person signing the bid.
15.Sealing, Marking & Submission of Bid:
15.1The bid shall be submitted in accordance with the procedure detailed herein. Specified documents shall be enclosed in envelope of appropriate size each of which shall be sealed.
(i)Envelope No. 1: Shall contain the bid security as indicted above, covering letter and the Bid documents Vol-I & Vol-II. Tender fee if tender is downloaded from web site.
(ii)Envelope No. 2: Shall contain Volume III (photocopied & prices filled) consisting of Specifications, Bill of Quantities with rates/prices duly filled in signed and stamped without any conditions whatsoever. Bids containing any conditions in Envelope No. 2 are liable to be summarily rejected.
The contractor must fill up price against each item of BOQ both in words and figures in the blank spaces provided in the respective columns.
The rates written in words shall prevail in case of any variation between the rates mentioned in figure and words.
Please note that the price should not be indicated in any of the documents enclosed in Envelope No. - 1. Non-compliance shall entail rejection of the bid.