Culpepercountyschool Board11/17/2018 2:13:56 PM Minutes

CulpeperCountySchool Board11/17/2018 ~ 2:13:56 PM
Minutes

September 24, 2007

Page 1

CULPEPERCOUNTYSCHOOL BOARD
Minutes

September 24, 2007

A disposition meeting of the School Board of Culpeper County was held September 24, 2007 in the School Board Central Office (Colin Owens Conference Room) at 450 Radio Lane at 6:00 p.m.

Present were Elizabeth Hutchins (Cedar Mountain District), Chair; Robert Beard (East Fairfax District); George Dasher (Stevensburg District), Vice-Chair;Claudia Vento (West Fairfax District); Assistant Superintendent for Curriculum and Instruction Dr. Eric Conti; Executive Director of Administrative Services Dr. Larry Carter, Construction Projects Manager Hunter Spencer, Clerk of the Board Jeff Shomo, Budget Analyst Lauren Willis-Thomas, Superintendent Dr. David Cox, and Deputy Clerk Pearl Jamison. Leanne Jenkins (Jefferson District) joined the meeting at 6:17 p.m. Jennifer McCauley (Salem District) and Robert L. Jenkins III (Catalpa District) were absent.

At 6:01 p.m. Ms. Hutchins called the meeting to order and Dr. Coxcalled the roll.

On motion of Ms. Vento seconded by Mr. Dasher, the Board went into closed session immediately regarding:

[a] Discussion of students matters of Named Students A & B (Religious Exemption) as permitted by the Code of Virginia 2.2-3711 (A) (2)

Motion carried 4-0 by voice vote.

On motion of Ms. Vento seconded by Mr. Dasher, the Board ended the closed session at 6:10 p.m. and certified by the following roll call vote that only public business matters lawfully exempted from open meeting requirements and only the items included in the motion to go into closed session were discussed:

YEAS: 4

Robert Beard

George Dasher

Elizabeth Hutchins

Claudia Vento

NAYS: 0

ABSENT: 3

Leanne Jenkins

Robert Jenkins, III

Jennifer McCauley

The board recessed the meeting until 6:15 p.m.

Ms. Hutchins called the business meeting to order at 6:15 p.m.

On motion of Mr. Beard seconded by Mr. Dasher, the board adopted the agenda and moved the second part of Item A (Alternative Education Coordinator Job Description) from consent agenda to action items. Motion carried 4-0 by voice vote.

On motion of Ms. Vento seconded by Mr. Beard, the Board approved the consent agenda as amended. Motion carried 4-0 by voice vote.

(a) Personnel Recommendations and

Alternative Education Coord. Job Description(Moved to Action Items)

(b) Disposition of Named Student A

(c) Disposition of Named Student B

Work Session Topics

Report on GASB45

Mr. Shomo said GAS45 will not go away in the future. He said it has changed the way we do business. He introduced Kay Moran and Joe Polley with Bolton Partners, Inc.

Ms. Jenkins joined the meeting at 6:17 p.m.

Ms. Moran described the new GASB rules that are going into effect.

• New accounting rule for post-retirement health/life benefits (i.e. medical, dental, prescription drug, etc.)
• Requires higher expense for FY08 and an accrual of this future liability
• Calculation of liability similar to pension plans

Ms. Moran summarized the GASB45 calculations.

Ms. Moran said entities do not have to fund GASB45. She said the real issue is bond ratings. Mr. Dasher asked if the Board of Supervisors will fund. Ms. Moran said the county has not decided to fund or not.

Mr. Beard said the auditors requested we make a change to the ESP program. Mr. Shomo described how the program has been modified based on their recommendations.

Dr. Cox asked if the retirement plan is common in Virginia. Mr. Polley said the majority of the school divisions in Virginia do offer plans even though they are not required to.

Ms. Moran summarized the next steps:

• Decide to fund, continue to “pay as you go” or determine a multiple year plan for full funding
• Establish Trust with Trust Document specific to GASB45 issues and investment policy
• Reduce OPEB liabilities by making plan design or retirement eligibility changes-studies.

Dr. Cox asked when the required implementation would be mandatory. Mr. Polley said 2009 according to the Board of Supervisors.

Update on Soft Costs

Mr. Spencer said there has been very little change in construction softcosts since the last meeting. He said we are in the process of putting together a master furniture list. He said next month the board will be presented with a cost list. Mr. Spencer said the only real major expense during the last month has been to the county for $100,000 to cover building permit fees and sewer and water tap fees.

Mr. Spencer said they have poured more slabs on the lower level at YowellElementary School. He said they have started curb and gutter work in the front and on the bus loop.

Emerald Hill Well

Mr. Shomo said the new well has been dug and we are testing the old well. He said the old well pump will be pulled tomorrow. He said we are using the county engineer to help with the new and old well. Mr. Shomo said the new well passed the health department inspection. He said the geothermal staff recommended digging another 100 feet in the old well. Mr. Shomo said right now we are hauling water to EHES. He said it costs about $7,000 per month for water. Ms. Hutchins asked how soon the new well will be up and running. Mr. Shomo said the issue should be resolved in 2-3 weeks.

Farmington Chiller

Mr. Shomo said it was determined this morning that there is a problem with the chiller at Farmington. He referred to a report that was done in November 2005. Mr. Shomo said the chiller coils at Farmington ruptured and leaked on two compressors. He said he hopes the unit will make it through the end of September. He said this unit cools the old section of Farmington. He said this replacement will require engineering, plans, and installation. Mr. Shomo said the chiller was on the CIP for replacement in 2010/2011. He said before the cooling season next year the chiller will have to be replaced. Mr. Shomo said the firealarms will be placed on hold and the chiller will take front seat. Mr. Shomo said in 2005 it was estimated that the chiller would cost $130,000.

Consideration of FY09 Budget Calendar

Ms. Hutchins said Mr. Dasher’s concern has been addressed by adjusting the dates.

Mr. Beard expressed concern that there is no time to deliberate on funding needs after the work sessions. Ms. Jenkins said we are presenting our needs at this point we don’t need to cut items until we actually know what funding we will receive.

Ms. Hutchins suggested making November 26 the work session for Transportation/Food Service and making December 3 a work session/business session opportunity to discuss the budget in further detail. She said student discipline may not be heard if there are too many. Dr. Carter reminded that the board has an obligation to hear student cases within 30 days from the event.

On motion of Mr. Dasher seconded by Ms. Jenkins, the board accepted the calendar as amended. Motion carried 4-1 by voice vote. (Mr. Beard voted in opposition.)

Alternative Education Job Description

Dr. Cox said we are recommending that this job description be revised. He said it is relatively budget neutral. He said we had additional administrative time that was paid as a stipend. He said this position would shepherd our district-wide alternative education program and the GED program.

Mr. Beard said he is very happy to see this position. He said this is something many board members have wanted for a long time. He said if we have an alternative school during the regular work hours we can still receive ADM for those students.

Ms. Hutchins asked if the program would be offered at the elementary level. Dr. Cox said the program would encompass middle and high school at first and elementary would be transitioned in later.

On motion of Mr. Beard seconded by Ms. Vento, the board approved the position. Motion carried 5-0 by voice vote.

On motion of Ms. Jenkins seconded by Mr. Beard, the Board voted to adjourn at 7:37p.m. Motion carried 5-0 by voice vote.

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JEFFREY R. SHOMO, CLERKELIZABETH HUTCHINS, CHAIR