Planning

By

Kayla

OurMission:

Established in 2015, Planning by Kayla is a new company run by a young professional. This is a huge advantage due to the fact that this company is run with a fresh outlook; Kayla knows how to incorporate new and upcoming trends with old fashioned values and traditions.

What makes Planning by Kayla unique is the company’s ability to adapt to changing times. Society is always evolving: changing their wants and needs, likes and dislikes. This company is fully aware that the key to creating the perfect event for a client is being able to understand the client’s vision, which in turn, means understanding the changing times, trends, and traditions.

Planning by Kayla is dedicated to taking a client’s perfect vision for their wedding and making it reality. Every perfect event begins with proper organization of meticulous details and ends with brilliant execution; Planning by Kayla can do just that. Planning a big event can be stressful. Leave the planning in our hands so your only job is to enjoy the event – stress free from start to finish.

Wedding Packages-At a glance

Pricing begins at $750 and goes up to $6,000. All prices will be discussed in further detail after initial meeting or contact by phone or email.

Package One: Wedding planning

This package consists of working with your own individual wedding planner from Planning by Kayla from the start of hire to the day before your wedding.

Overview of services include: four consultations, unlimited email and phone communication, ceremony and reception planning based on budget preferences, development of timeline and itinerary for ceremony and reception, detailed design plan.

Package Two: Wedding planning and day-of coordination

This package consists of working with your own individual wedding planner from Planning by Kayla from the start of hire through the end of your event.

Overview of services include: all services included in package one with additional services of a consultant for up to 12 hours on your wedding day, facilitation of wedding ceremony, assistants with set-up, bridal emergency kit, ensures timeline and itinerary are in place.

Package Three: Wedding planning, day-of coordination, and Bridal Shower planning

This package consists of working with your own individual wedding planner from Planning by Kayla from the start of hire through the end of your wedding, with additional party planning of your bridal shower.

Overview of services include: All services from packages one and two, with additional services of full planning of colors, theme, menu, beverages, activities, favors, décor, etc. for the bridal shower.

Package Four: Wedding planning, day-of coordination, bridal shower planning and bachelor/bachelorette party planning

This package consists of working with your own individual wedding planner from Planning by Kayla to plan all wedding related parties and activities. A planner will be with you for every single step of the way from start to complete finish of the event. All services from packages one-three are included in this package as well.

Package Five: Combination packages

Packages include two out of any of the services offered at your discretion. This can be a combination of wedding planning, day-of coordination, an engagement party, a bachelor and bachelorette party, and bridal shower planning. Choosing planning for an individual event is available as well. Full planning and a timeline and itinerary are available for each event. Preferred Vendor List:

Florists:

  • Blossom’s N’ Treasures (716-870-5741)
  • Hess Brothers (716-649-3355)

Photography:

  • Expressions Studio (716-639-7340)
  • Tess Moran (716-258-0502)

Videography:

  • Bella Star Productions (716-864-4301)
  • Buffalo Street Media (716-373-5258)

DJ’s:

  • Toy Brothers (716-479-1133)

Bands:

  • Party of Nine(716-523-1114)
  • Silver Arrow Band (720-937-5185)

Venues:

  • Old Hickory Farm (315-730-4143)
  • Salvatore’s (716-683-7990)
  • The Avanti Mansion (716- 822-6200)

Caterers:

  • Rich’s Catering (716-878-8422)
  • Symphony Catering (518-306-6500)

Bakers:

  • Muscoriel’s Fine Bakery and Desserts (716-692-9081)
  • Ohlson’s Bakery (716-626-7783)

Officiants:

  • Hudson Valley Officiants

Entertainment:

  • TapSnap (716-572-1604)

What Makes Planning by Kayla unique?

Planning by Kayla stands out in the sense that it is coming at this field of business with a new, fresh take. “As a young professional with a new business, this comes to my advantage, making me the best company in many ways. As a brand new business, I am not set in any ways that I feel uncomfortable changing. I have no established practices I insist on standing by. Therefore, I can create the business by what the market demands and what current trends are instead of trying to fit what clients are looking for into my preexisting structure.” –Kayla Kenefick

Kayla, a professional certified wedding and event planner has just begun her company as of last year, 2015. However, it has always been her passion. She has planned several events including weddings, baby showers, bridal showers, holiday parties, and corporate events throughout the past five years. Experience working with the most professional event planning companies such as the Avanti Mansion (voted best wedding venue 2012-2016 by the knot) and The Mansion on Delaware Avenue (rated best hotel and event venue in the Buffalo area in 2015) have given her the best professional knowledge and experience. Finally Kayla decided it was time to open her own company and put all of her talents, skills, and knack for planning events to good use.

We’ll do our job if you do yours! (Bridal Party Checklist)

List of duties for the maid of honor:

Plan the bridal shower

Plan the bachelorette party

Help choose bridesmaids dresses

Help address invitations and place cards/create favors

Organize rehearsal

Plan and rehears the maid of honor speech

Play timekeeper throughout the day of the wedding

Tend to the brides overall needs throughout the day of

Hold onto the groom’s ring at the ceremony

List of duties for the best man:

Plan a bachelor party

Write and rehearse toast for the bride and groom (will deliver first speech)

Help the groomsmen choose tuxes/organize fittings

Determine the order of speeches for the wedding

Help arrange accommodations for out of town groomsmen and other guests

Deliver payments to officiant and other vendors

Hold onto the bride’s wedding ring

Coordinate the ushers

List of duties for the bridesmaids:

Help the MOH plan the bridal party and bachelorette party

Offer to help with any and all pre-wedding tasks

Greet guests at the reception/act as a hostess

Help the bride get dressed and ready on the day of the wedding

List of duties for the ushers and groomsmen:

Help the best man plan the bachelor party

Help guests find their place at the ceremony

Prepare to be with the groom the entire day

Escort bridesmaids down the aisle

Serve as informational centers on the day of the wedding

List of duties for parents of the bride:

Help organize any pre-wedding festivities (engagement party, bridal shower, etc.)

Ensure mode of transportation for everyone in the wedding party

Prepare speeches if asked to do so

Stand in receiving line to greet guests on the day of the wedding

List of duties for parents of the groom:

Host the rehearsal dinner

Assist with making arrangements for accommodating out of town guests

Prepare toasts if asked to do so

Stand in receiving line to greet guests on the day of the wedding

You have questions-we have answers!(Commonly Asked Questions)

Q: How long have you been in the industry?

A: Although the company has only been open for about a year now, I have been in the industry itself for about 5 years.

Q: How many events have you done?

A: We have planned about 15 events since our recent opening less than one year ago.

Q: Are you certified?

A: Yes. It is a requirement for anyone who works for this company to obtain a certification.

Q: Can you give an example of when you had to be a quick thinker and avert a disaster during a wedding or event that you planned?

A: When planning a large event, it is not uncommon for something to go wrong. What matters as an event planner is that you are prepared to handle anything and everything. While planning an outdoor wedding last summer, it rained for a full week prior to the wedding-making the venue a monsoon. The couple insisted on waiting it out and hoping it would dry up. When the day arrived, we were mere hours away from the starting time of the reception and the venue was still a disaster. To avert this crisis, I called a local farm in the area and had them deliver hay and mulch they had stored, and distribute it all over the grounds of the venue. Problem solved! Everyone was able to enjoy (the perfectly sunny day, ironically) mess-free. Being able to think quickly on your feet is absolutely crucial as a wedding planner. Problems should be of no worry for a bridal couple with a wedding planner because they should always be prepared to handle any issue.

Bridal Questionnaire

Name of bride:

Name of Groom:

Current Address:

Best contact phone number:

Preferred wedding date:

Wedding budget:

Number of guests:

Number of out of town guests:

Pick three words to describe your visionary wedding:

Number of bridesmaids/groomsmen:

Name of maid of honor:

Name of best man:

Ring bearer? If so, list name:

Flower girl? If so, list name:

Number of persons under 21:

Preferred color scheme:

Indoor or outdoor ceremony?

Indoor or outdoor reception?

Favorite style of bridal gown:

Preferred style of cake:

Preferred style of music? (DJ, band, soloist, etc.):

Sit-down or buffet style dinner?

Preferred style of cuisine (American, Italian, etc.):

Preferred transportation style:

Preferred style of stationary:

Preferred style of bar:

List any specific “must-have’s” for your wedding:

Notes/Extras:

Please note this list is for the coordinator to get a general feel for the type of wedding you are envisioning. Any question you are unsure of does not need to be answered at this moment and time. We will get more detailed in future planning and will have plenty of time to create your perfect vision! Contract

Official coordinator______

Name of Bride______Name of Groom______

Wedding Date______Chosen Package______

Time of Ceremony______Time of Reception______

Booking fee due: ______

First payment due: ______

Second payment due: ______

Final payment due: ______

Final guest count must be decided by: ______

Venue must be chosen by: ______

Vendors must be chosen by: ______

Cancellation:Should a coordinator have to cancel for any reason (discovery of untold information, changes to previously agreed circumstances, or other factors that interfere with standard procedural policies), all fees will be returned EXCLUDING the initial booking fee and any value towards products or services already provided.Should a couple cancel for any reason, any payment that has already been made to Planning by Kayla, will not be returned due to services that have already been provided, a time block in which we could have been assisting another couple, and a convenience factor.Couple has a right to cancel this service for up to ONE WEEK after the contract has been signed. At this point, all fees will be returned, including the booking fee.Any cancellations made must be in writing and signed by all appropriate parties.

By providing your signatures below, you are stating that you have read, understood, and agreed to all policies and procedures listed in the above contract. The signatures provided by both clients and the coordinator will officially book the previously stated date and time, ensuring a coordinator from Planning by Kayla will be your day-of wedding coordinator.

Client One______

Client Two______

Coordinator______

Today’s Date______