Ministry of Finance, Department of Revenue, Bn

Government of India,

Ministry of Finance, Department of Revenue, bn

Office of the Commissioner (Audit),

Customs, Central Excise & Service Tax,

Central Excise Building, Tikrapara, Raipur (CG)

F.No.III(20)A-20/Misc/HoV/2015/ Raipur, the 12th September’2016

NOTICE FOR INVITING TENDER FOR HIRING OF VEHICLES

The Office of the Commissioner (Audit) of Customs, Central Excise & Service Tax, Central Excise Building, Dhamtari Road, Tikrapara, Raipur and jurisdictional Audit Circle Office Raipur/ Bhilai/Bilaspur/Raigarh (CG)/ Satna & Jabalpur (MP) invites sealed quotations from experienced & eligible Tour Operators / Tour & Travel Agencies for providing 07 vehicles. 1 Mid-Sized Vehicle i.e. Etios / Xcent (Hundai) / Altis / Ciaz / Ford fiesta / Honda city or similar vehicles and 6 small sized vehicle i.e. Maruti Swift Dezire/ Tata Manza or similar vehicles on monthly rental basis for a period from the date of hiring to 31.03.2017. The cost of Tender Form Rs. 500/- (Rupees five hundred only ) (non refundable) by the way of Banker’s Cheque/ DD issued by the Nationalized Bank in favour of ACAO (Audit), Customs, Central Excise & Service Tax, Raipur. Tender Form alongwith Terms & Conditions can be obtained from Administration branch (Audit) A/B Block, Room No. 206, 2nd Floor, Central Excise Building, Tikrapara, Raipur by making a return request in this regard, on all working days between 11.00 to 5.00 PM from 14.09.2016 onwards. Tender documents/ Terms and conditions can also be downloaded from the websites www.cexraipur.gov.in, www.cbec.gov.in and the last date for receipt of filled in tender forms is 26.09.2016 (13:00 hrs). The department reserves the right to reject any or all the bids without assigning any reasons.

The description of Vehicles required for hiring is mentioned below-

Sr. No. / Description
1
2 / 1 Mid-Sized Car like Etios / Xcent (Hundai)/, Altis / Ciaz / Ford Fiesta / Honda City or similar Car to be used up to 30-31 days subject to maximum of 2500 Kms in a month for Raipur Headquarters at cost ceiling of Rs 40,000 + Service tax as applicable.
6 Small sized vehicle like Maruti Swift Dezire/ Tata Manza or similar Car to be used upto to 25-26 days subject to maximum of 2000 Kms in a month for 6 Audit Circles namely Raipur/ Bhilai/Bilaspur/Raigarh (CG)/ Satna & Jabalpur (MP) at cost ceiling of 30,000 + Service Tax as applicable.

(AJAY)

ADDL. COMMISSIONER

Central Excise, Customs & Service Tax,

(AUDIT-II), Raipur

TERMS AND CONDITIONS

1. The Headquarters of the Vehicle proposed to be hired would be at Audit Commissionerate Headquarters Office at Tikarapara, Raipur(C.G.)

2. The Vehicles hired shall not be older than three years and shall be in good condition.

3. The applicant should quote the rate and service tax/any other tax component separately.

4. The applicants intending to participate in the tender process should be well established travel/taxi agency/firm having minimum 02 to 08 nos. of self owned vehicles with enough experience in this trade. The vehicle being offered should be in excellent condition having clean exterior and interiors with good upholstery.

5. The applicant shall intimate the registration number of the vehicle being offered to this office and provide the said vehicle for pre-inspection. In case the condition of the vehicle is not found to be satisfactory the vehicle shall be returned for replacement.

6. In case of break-down, alternate arrangements of the Vehicle have to be provided by the operator immediately failing which an amount equivalent to pro-rata will be deducted for the day(s).

7. The payment shall be made only on monthly basis after rendering satisfactory service and on receipt of proper bill in triplicate with log sheet details.

8. No dead mileage would be payable from garage/office of the transporter/service provider to starting point and vice-versa.

9. A log book for each Car in the format prescribed by the Ministry, for each of the journeys performed, duly signed by the officer, would be maintained and submitted by the Service Providers along with the bills and duty slips.

10. Actual parking charges, toll taxes/inter-state taxes for Journey will be reimbursed bill on production of bills of the same.

11. At the time of entering into agreement, the copy of the registration certificate of the vehicles shall be submitted to this office along with details of the driver.

12. The driver should possess a valid driving license without any adverse record and should have clear antecedents. They should be neat and clean and white uniformed. Driver should be presentable, well-behaved and conversant with the routes in Raipur and surrounding district. Driver should be easily contactable/ available during the working hours and should be preferably provided with a cell phone. As far as possible, efforts should be made to deploy the same driver for the vehicle.

13. The Service Providers must have a 24 hours communication system so that they can be telephonically contacted at short notice and at odd hours and on holidays in case of requirement of cars.

14. As far as possible, the driver should not be changed without prior notice. In case, the car/driver is changed without prior notice and the substitute vehicle/driver is not found suitable, 50% of the charges payable for the days the new driver/taxi is deployed would be deducted on each occasion

15. The vehicle should be insured in all respects by the service provider. In case of any accident or theft etc. all the claims arising out of it will be met by the service provider and this Department (Hirer) shall not be liable in any matter whatsoever.

16. The car should comply with all the pollution control regulations and norms.

17. It is the sole responsibility of the Service Providers to obtain all the necessary clearances and permissions from RTO and any other agencies and in case of any default no charges will be paid by the Department ( Hirer).

18. In case of default on the part of Service Providers to provide the car for more than five occasions during the contract period, the contract will be terminated and awarded to another Service Providers at the risk and cost of the defaulting Sevice Providers.

19. TDS as applicable will be deducted from each bill.

20. Service Tax etc. as applicable will be paid by service provider.

21. The vehicle should be in excellent working condition and should be daily sent only after checking battery, coolant, oil, air tyre pressure etc.

22. The vehicle should invariably reach at the appointed time and place when called and should be dispatched with full fuel tank and clean outer and interior condition.

23. In case of non-availability of the vehicle with the Service Providers, the alternate arrangement is to be made by the Service Providers only. A penalty of Rs.1000/-for half day absence and Rs.2000/- for full day absence will be charged.

24. In case of repeated violation of the above conditions and if the services are found to be unsatisfactory the Department will have a right to discontinue the services with

25. Seven days notice without assigning any reason. The Commissioner (Audit), Customs, Central Excise & Service Tax, Audit-II Raipur Commissionerate, may also consider imposing appropriate penalty in deserving cases.

26. In case of any dispute of any kind whatsoever, the decision of the Commissioner (Audit), Commissionerate, Audit-II, Raipur, Central Excise, Customs and Service Tax Raipur shall be final and binding.

27. The applicant should have extended similar services in the recent past as well as present to Government Department/PSUs etc and must submit a list of their past and present clients where such services is being rendered.

28. The bidders have to indicate their bid amount excluding Service Tax. The Service Tax will be reimbursed on submission of proof of payment in the Central Government exchequer.

29. Earnest Money Deposit of Rs. 50,000/- (Rupees Fifty thousand only) in the form of Demand Draft / Banker's cheque of scheduled Bank drawn in favour of the A.C.A.O of Customs, Central Excise & Service Tax, Commissionerate Audit-II, Raipur shall accompany the qualifying bid. Qualifying bids without Earnest Money Deposit will be rejected. EMD will be returned to all the unsuccessful bidders at the end of the selection process. However, the EMD shall be forfeited in case the successful bidder withdraws or the details furnished in Annexure - A & B are found to be incorrect or false during the tender selection process. No interest shall be paid on the Earnest Money Deposit and EMD of selected bidder will be returned on furnishing performance guarantee.

30. A performance guarantee in form of bank guarantee or FDR will be obtained from the successful bidder, which should be for an amount of 5% of the Value of Contract.

31. Sealed Tenders / Quotations complete in all respects should be addressed lo the Commissioner (Audit) of Customs, Central Excise & Service Tax, Audit-II Commissionerate, Central Excise Building, Dhamtari Raod, Tikrapara, Raipur (CG) at the above mentioned address, super-scribing on the envelope "Quotation for hiring a Vehicle', so as to reach this office on or before 26.09.2016 (before 13.00 Hrs.). The separate Technical and Financial bids should be clearly marked "Technical Bid" or "Financial Bid" on the respective envelopes Tenders / Quotations received after the due date and time will not be entertained under any circumstances. Tenders will be opened on the same day at 16.00 hrs. in the Room No. 206 A/B Block of this Office. The parties who wish to be present at the time of opening of the tenders may do so or authorize their representative with an authority letter for the said purpose

32. The tenders/quotations received unsigned incomplete and / or filed after the due date shall be summarily rejected. Vehicle offered for services would be required to be presented for inspection after opening of Technical bid. The financial bids of only those bidders shall be opened who qualifies in technical bids are & vehicle is found to be satisfactory. The format of the "Technical Bid" and "Financial Bids" are enclosed as Annexure 'A and Annexure B'

The last date for receipt of Tender : - 26.09.2016 upto 13.00 hrs.

Tenders shall be opened on : - 26.09.2016 at 16.00 hrs

The Commissioner (Audit) of Customs, Central Excise & Service Tax, Audit-II Commissionerate, Raipur reserves the right to accept or reject any or all tenders without assigning any reasons.

(AJAY)

ADDL.COMMISSIONER(AUDIT)

Copy to :

1. Superintendent Computer Section, Customs, Central Excise & Service Tax, Raipur for giving immediate wide publicity on CPP & CBEC Website.

2. The Notice Boards Customs, Central Excise & Service Tax, A/B & C/D Block, Hqrs Raipur

(AJAY)

ADDL. COMMISSIONER (AUDIT)

Annexure- A

TECHNICAL BID DOCUMENTS

List of information/ documents to be submitted

S.No. / Prescription
1 / Registered Office (Address) and parking place/ garage within 10 Kms from Central Excise Dept. with Telephone No. /Fax No./ Mobile No. / Name :
Address :
Telephone No.
Fax No.
Mobile No.
E-mail Addressed
2 / Must have travelled and transported as its nature of business an undertaking.
3 / Tenderer must provide address for communication along with Phone No./ Fax No. / Telephone No.
Fax No.
Mobile No.
4 / Copy of partnership deed in case of if any.
5 / Copy of the permanent account number.
6 / All papers of tender document signed by the firm.
7 / List of services provided in the recent past as well as present clients to Govt. Deptt. / P.S.Us etc.

Please ensure that above documents must be enclosed with tender application/documents,

Signature

Name of Authorized Signatory

Seal/Stamp

ANNEXURE ‘B’

TENDER FROM FOR HIRING OF VEHICLE ON PURELY

CONTRACTUAL TERM FOR THE PERIOD UPTO 31/03/2017 FROM THE DATE OF EXECUTION OF CONTRACT FOR THE PURPOSE OF USE IN CUSTOMS, CENTRAL EXCISE & SERVICE TAX, AUDIT-II COMMISSIONERATE, RAIPUR AND JURISDICTIONAL AUDIT CIRCLES RAIPUR, BHILAI, BILASPUR, RAIGARH (CG) & JABALPUR, SATNA (MP)

FINANCIAL BID

Name, Address and Telephone no of Tenderer: ………………………………………………..

Name and address of the Proprietor/Partner/Directors ………………………………………….

………………………………………………..……

PAN Number ……………………………………………………………………………………

Rate per car (Exclusive of Service Tax)

Sr. No. / Category of Vehicle / Rate in Rs. (exclusive of Service Tax)
1
2 / Mid-segment Car like Etios/ Hyundai Xcent /Ford fiesta/Honda city / Altis / Ciaz or similar Car to be used up –to 25-26 days subject to maximum of 2000 Kms. in a month
Small sized Car like Maruti Swift Desire , Tata Manza or similar Car to be used up –to 25-26 days subject to maximum of 2000 Kms. in a month / Etios Rs.
Xcent Rs.
Ford fiesta Rs.
Honda city Rs.
Altis Rs.
Ciaz Rs.
Maruti Swift
Desire Rs.
Tata Manza Rs.

“I have read the terms & conditions of the Tender Notice.”

Signature

Name of Authorized Signatory

Seal/Stamp