FORT LARNED UNIFIED SCHOOL DISTRICT NO. 495
BOARD OF EDUCATION
LARNED, KANSAS 67550
REGULAR MEETING
AUGUST 8, 2016
6:30 P.M.
PLEDGE OF ALLEGIANCE
1. CALL TO ORDER
Sharon Lessard, President, called the regular meeting to order at 6:30 p.m.
1A. APPOINT BOARD CLERK
June Barger moved to appoint Michelle Gordon as the Acting Board Clerk.
Kimi Bowman second.
Yes 5 No 0
2. ROLL CALL
June Barger, Kimi Bowman, Leroy Lyon, David Sanger, Sharon Lessard, Jon Flint, Superintendent, Phil Martin, Attorney, Tiffany Burris, Clerk.
Absent:
Jay Haremza
Jenny Manry
3. APPROVAL OF AGENDA
David Sanger moved to approve the amended agenda with the addition of Item 1A-Appoint Board Clerk and move Item 19-EPM Presentation to Item 7A and the addition of Item 18A-Acceptance of Monetary Donation.
Kimi Bowman second.
Yes 5 No 0
4. APPROVAL OF MINUTES
June Barger moved to approve the minutes of July 11, 2016 regular board meeting as presented.
Leroy Lyon second.
Yes 5 No 0
5. APPROVAL OF BILLS
June Barger moved to approve the bills as presented.
David Sanger second.
Yes 5 No 0
6. TREASURER’S REPORT
Jean Simmons, Finance Director, handed out a revised report. There were some corrections from the one that went out with the board packet. Jean stated that the district had received $5000 from the cash rewards on the district’s credit card. There were many purchases made in July preparing for the upcoming school year.
7. AUDIENCE WITH INDIVIDUALS & GROUPS
None at this time.
7A. EPM PRESENTATION
Ben Trout presented the board with data outlining our energy consumption in years past to present consumption. Larned High School saved $34,113.00 in its first year of operation with EPM. For 10 years, the total cost of savings has been $490, 042.00 that is 2.8 times the cost of the system. It has paid for itself in 44 months and there has been no damage ot any compressors. In 10 years, USD 495, has spent $3700 in maintenance. Ben wanted to emphasize they do not charge travel expenses or ask that the district maintain a maintenance contract. .02% spent in maintenance vs. the installation cost of the system.
Larned Middle School installed a EPM in 2006 at a cost of close to $180,0000.00 The unit saved $26, 400.00 in its first year of operations. $370, 720.00 of savings have been accounted since the installation of the system. The unit paid for itself in 57 months. Johnson Controls maintains the system presently. Total maintenance cost has been $1700.00, .009% of the installation cost. Leroy Lyon asked if this system will be installed at the new building. Jon Flint, answered that the system that is going into the new elementary school is not a system that EPM endorses. Ben answered that once the warranty is up on the new unit at the elementary, their company would like to be considered.
8. AUTHORIZING MONTHLY TRANSFERS
Kimi Bowman moved to authorize the Director of Finance to make required monthly transfers as per House Substitute for Senate Bill 7.
David Sanger second.
Yes 5 No 0
9. EXECUTIVE SESSION
a) Negotiations
Sharon Lessard moved at 6:55 p.m. that the Board go into Executive Session for the purpose of negotiations in order to protect the public interest in negotiating a fair and equitable contract. The Board will return to the open session in this room at 7:05 p.m. Included in the Executive Session are all present Board members; Jon Flint, Superintendent; Phil Martin, Attorney; and Principals Troy Langdon and Lea Harding.
Kimi Bowman second.
Yes 5 No 0
The open meeting was called to order at 7:05 p.m.
10. EXECUTIVE SESSION
a) Non-elected Personnel
Sharon Lessard moved at 7:05 p.m. that the Board go into executive session for the purpose of discussing non-elected personnel in order to protect the privacy interests of the individual(s) to be discussed and that the Board will return to the open session in this room at 7:25 p.m. Included in the executive session are all present Board members, Jon Flint, Superintendent, Phil Martin, Attorney.
David Sanger second.
Yes 5 No 0
The open meeting was called to order at 7:25 p.m.
11. NOMINATIONS
June Barger moved to approve the following nomination(s) for the 2016-2017 school year.
Karren Fowler Asst. Cook/NS
Emily Bird Para/TRI/HLS
Karen Stacey Para/TRI/HLS
Cathy Salmans Head Cook/HLS
Thomas Moore Head Custodian/HLS
Cathy DeMond ½ At Risk Aide/1/2 Para/TRI/LMS
Frances Murphy Asst. Cook/LMS
Lucia Hagerman Asst. Volleyball/LHS
Laura Pechanec Para/TRI/P Heights
David Sanger second.
Yes 5 No 0
12. SEPARATIONS
June Barger moved to approve the following separation(s) for the 2016-2017 school year.
Kaileigh Dietrich Para/TRI/HLS
Staci Ragan Para/TRI/LMS
Yesenia Vargas Para/TRI/Kinsley
Kimi Bowman second.
Yes 5 No 0
13. TRANSFERS
June Barger moved to approve the following transfer(s) for the 2016-2017 school year.
Carol Tims ½ At Risk Aide from Para/TRI/HLS
Angel Penka Secretary/LHS/LMS from
Secretary/LHS
David Sanger second.
Yes 5 No 0
14. NEGOTIATED AGREEMENT
Kimi Bowman moved to approve the Negotiated Agreement for the 2016-2017
school year.
David Sanger second.
Yes 5 No 0
15. CLASSIFIED HANDBOOK
Kimi Bowman moved to approve the Classified Handbook for the 2016-2017
school year.
David Sanger second.
Yes 5 No 0
16. ADMINISTRATORS/DIRECTORS SALARIES
June Barger moved to accept the salaries for administrators & directors for
2016-2017 school year.
Leroy Lyon second.
Yes 5 No 0
17. APPROVAL OF PUBLISHING OF 2016-2017 BUDGET
Jon Flint stated that this motion is only for approving the publication of the budget. It is not approving the budget.
June Barger moved to approve the publishing of the budget for the August 24, 2016 hearing at 12:15 p.m..
Leroy Lyon second.
Yes 5 No 0
18. REVIEW & ADOPTION OF DISTRICT VISION & MISSION STATEMENT
June Barger moved to approve the district vision and mission statement as presented for the 2016-17 school year.
Kimi Bowman second.
Yes 5 No 0
18A. ACCEPTANCE OF MONETARY GIFT
The district received the balance of the private donation to be used toward the building of a community fitness center.
June Barger moved to accept the remainder of the $250, 000 of the private donation to be used toward the building of a community fitness center.
David Sanger second.
Yes 5 No 0
20. RESOLUTION TO EXTEND TERMS OF OFFICE
This was discussed last winter. This resolution will extend the term of the BOE members whose terms were set to expire. Their terms will now be expire in January 2018 with the passing of the resolution.
June Barger moved to adopt the following resolution:
WHEREAS the Kansas Legislature in 2015 amended certain statutes relative to elections of and terms of office for members of governing bodies and other
elected officials as defined for municipalities including school districts and their boards of education; and
WHEREAS the Board of Education of Unified School District No. 495, Pawnee County,Kansas (Fort Larned) intends to and will by the resolution hereinafter set out confirm the extension of the terms of office of previously elected
board members consistent with the aforementioned amendments and
modifications of Kansas statutes.
NOW, THEREFORE, BE IT RESOLVED THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 495, PAWNEE COUNTY, KANSAS
(FORT LARNED) hereby extends the term of office for any elected board member whose term would expire at any time in 2017 until the second Monday in January of 2018, when newly elected members of the governing body
and other newly elected officials shall take office pursuant to K.S.A. 25-21a01.
Kimi Bowman second.
Yes 5 No 0
21. REPORTS
a) Principals
Lea Harding(Elementary)
Lea reported that she has and her secretaries had been getting ready for enrollment and new teacher orientation. New Staff Orientation will be held this Friday. Lea stated that the teachers transferring from Westside will not have mentors, but that they will be attending a technology refresher with Kris Schneider and Gwen Lehaman. Lea also reported that the staff had been working with secretaries, teachers, and the technology staff on the new Skyward Program.
Shane Sundahl (LMS)
Shane is excited for the new school year. District in service will take place next Monday. Differentiated Instruction will be covered on Monday morning for LMS staff and that afternoon the staff will visit the Healing Hands Ranch for team building activities. LMS will be incorporating Individual Plans of Study for students. This will help students in grades 8-12 to begin looking at possible careers. Shane and Troy Langdon will be attending a conference outlining the Individual Plans of Study. Middle School Cross Country will be starting Monday.
Troy Langdon (LHS)
Troy began his presentation by addressing parking at Larned High School for the upcoming school year. The north parking lot will be reserved for senior students and junior, sophomore, and freshman students will park in the south parking lot. Troy stated that he had been in contact with the Presbyterian Church regarding parking in their lot during the day also. Off street parking is also available in front of the church. Game nights parking has been addressed also. Howell Field will be open for parking those nights and a new ticket booth will be set up in that area just west of the concession stand.
The windows in the courtyard have been installed and look nice. The courtyard has also been graded to help with drainage through the years. Low maintenance buffalo grass will be planted to replace the current fescue. The Larned High School sign that had been in the courtyard has been moved to the front of the building. The sign had been purchased as a memorial for a former LHS student.
Absetos is being abated at the high school and the building will be ready for the school year. The gymnasium has been painted and the lighting is going to be finished this week.
Enrollment will be held on the 9th at the Larned Middle School. The staff has schedules that were created lasy year with Poweschool to use until Sheyward implementation is complete with all the necessary uploads and configuarions.
Troy informed the board that his teacher handbook was available as a live binder located on the iPad desktops as a power indian icon.
Troy stressed that this year was to be a year of flexibility and patience.
b) Directors
Patty Holaday, Special Education Cooperative
Patty stated that she was excited for the new year and said the staff had all gotten moved into their new offices and classrooms. Patty shared that the cooperative is currently service 304 active IEPs and that referrals for the upcoming school year had been received and testing would begin on 13 new students in the first weeks of school. 78 students have exited the program. Of those, 29 have objectives completed, 27 have transferred, 9 of them are written revocation of consent and 13 graduated. The district had received several new students that will require services also. The technology support staff from the state had recently visited the transition teachers and Patty explained that it had gone well and that the staff had welcomed their input and training. Patty had not heard any news on the Transition IEPs that had been uploaded to the state this summer. She was told by the state staff that no news was good news. Lea Harding, Patty, Carl Nolan, and Liz McDonald are becoming Registed Behavior Technicians. The cooperative also has two newly certified MANDT trainers.
Roy Prescott, Maintenance Director
Roy stated that things in the maintenance department were going great. He reported that he had an audit with the Kansas Dept of Labor over the summer. It was a clean audit with no major findings. He was looking forward to the new year.
c) Jon Flint, Superintendent
Jon Flint shared that the new school year coffee hour will be held on Tuesday Aug. 16th at 9:30 a.m. The presentation by Gallager outlining insurance options and questions would immediately follow at 10:00 am.
Jon wanted to update the board on the construction projects. Larned High School was conducting a fire watch due to the long run to an outside exit between the band and art room connection. The connection will not be done before October. There should also be no more than 50 people located in the gym without doing a fire watch. The high school administration has set these fire watches into place. On Aug 15, the pre fabricated walls will be going up at LHS for the construction of the multipurpose room. Iron installation will follow. The asbestos issue at the high school has been addressed and remedied. One tile that had been located in the gym came back “hot”, therefore every room in the high school required testing. One classroom came back with traces of asbestos. Crews worked over the weekend to clean and abate the area. A swipe test and air test had been done today. Tiles in the other classrooms are fine if they are left in place. More testing of tiles will be done over Christmas break. The district will not put students or staff in any area that comes back as containing asbestos.
The staff and administration will begin Individual Plan of Study training in the next months. This training and concept helps students focus on areas of strength. The plans are put in place for students in grades 8-12. Course selection will be based on interests and puts them on a path to success. When a student graduates, they will have a portfolio that will follow them. All employees must also have an hour long suicide prevention training this year. Jon stated that he will be attending meetings in Topeka and will see what the exact requirements for the training are.