Unannounced BRC Global Standard for Food Safety Option 1 or 2 / ASDA AA Addendum Combined with Unannounced Option 1
A. DETAILS OF PRODUCTION SITE TO BE ASSESSED
Site Name:
Site Address:
County/Region:
Postcode:
Country:
Contact Name: / Position:
Telephone: / Mobile:
E-mail: / Fax:
Please note: Audits conducted on or before 30/06/15 will be issue 6 BRC Food,
those on or after 01/07/15 will be issue 7 BRC Food. Audit durations will be calculated accordingly.
1. Contact DetailsB. OTHER BUSINESS DETAILS (if different from above)
Relationship to site (Head Office, Co-operative etc):
Business Name:
Business Address:
County/Region:
Postcode:
Country:
Contact Name: / Position:
Telephone: / Mobile:
E-mail: / Fax:
Is the Head Office the main contact for the BRC Directory? / Yes/No / Contact Name
2. Do you have Certification for any other Schemes through NSF Certification UK or any other CB?
Do you have an NSF number? / Yes / No / If yes, please quote here / C / 0
Have you previously been registered with another Certification Body for BRC Food Standard? / Yes / No / If Yes, please give details
Please confirm the re-audit Due Date stated on your current certificate.
Please send a copy of your last report (if audited by another Certification Body last audit).
3. Site to be a Evaluated:a. Evaluation Details:
In addition to the information requested below, please submit, with this form directions to the site including specific car-parking or transport arrangements, any specific protective clothing, security or bio security requirements, a site plan, organisation chart and a summary of all HACCP plans including a summary of CCPs and a process flow diagram.
It is essential that any changes to this information are notified to NSF in a timely manner, incorrect information is likely to result in incorrect auditor allocation / incorrect audit duration calculation and potential exclusion of key processes or repeat audit becoming necessary at the cost of the customer.
Do you wish to be audited for BRC Unannounced Option 1 or Option 2? / Option 1 (tick)Fully Unannounced Audit / Option 2 (tick)
Two- Part Unannounced Audit
Is this site certificated to other standards e.g. ISO 22000, IFS / If Yes, state scheme name and last evaluation date
Wording of Proposed Scope
(If unchanged from previous audit please confirm scope on certificate)
Request for and justification for any proposed Exclusions from the scope. Note that Exclusions are only granted by exception.
The exclusion of products produced at a site will only be acceptable where the excluded products:
· can be clearly differentiated from products within the scope,
· and make up a minority of the products produced at the site
and if:
· the products are produced in a separate area of the factory
or
· the products are produced on different production equipment. / Exclusions:
Factored Goods:
If the site also sells pre packed products bought in from other manufacturers i.e. ‘factored goods’, then this should be specifically mentioned as an Exclusion with details of the products the description ‘factored goods’.
BRC Product Categories – (see appendix 4 of the Standard). / ü / Notes
Please select from and complete in full:
1 Raw red meat
2 Raw poultry
3 Raw prepared products
4 Raw fish products and preparations (To Include cold smoked)
5 Fruit, vegetables and nuts:
6 Prepared fruit, vegetables and nuts
7 Dairy, liquid egg
8 Cooked meat / fish products (To Include hot smoked)
9 Raw cured / fermented meat and fish
10 Ready meals / sandwiches, ready to eat desserts
11 Low / High acid in cans / glass
12 Beverages
13 Alcoholic drinks & fermented /brewed products
14 Bakery
15 Dried foods and ingredients
16 Confectionery
17 Cereals and snacks
18 Oils and fats
Processes to be evaluated / Provide full description of factory processing operations.
Are there any field rigs (please confirm how many) or similar packing processes?
List any retailer brands you supply.
For example: ASDA, Tesco…
4. Site to be Evaluated:
b. Site Details:
Criteria / Please answer as accurately as possible – this allows NSF to ensure that our assessor is fully prepared prior to your assessment. You must notify us immediately if any of this detail changes or you become aware that it will be changing before your audit due by date.
Size of Site (please state actual sizes in square metres) / Total area of site m2
(covered and external combined) / Production Areas Only m2 / Storage Areas Only m2
Are all operations undertaken at this location? If no – please give details of any outsourcing.
Number of Processing Lines
Confirm number of product lines and packaging types
Maximum number of employees on site during the MAIN shift at the PEAK of the season. (Must include seasonal staff in that shift and the administration, sales, etc).
Number of HACCP Studies / Plans
Note: HACCP STUDY = a family of products with similar hazards and similar production technology.
Is any production seasonal? Seasonal means 12 weeks or less per year.
If yes, please include expected season dates (start and finish per product type) / If so please confirm product and season
Describe Shift Patterns / Working Hours
Including actual shift start and finish times / days of the week. (Indicate if production / cleaning shifts)
Earliest Audit Start Time Requested: e.g. 8am, 9am.
State person to whom the auditor should report upon arrival.
And deputies (at least one).
Detail any external storage areas under the control of site management
Details of any significant changes since your last BRC audit.
For example: changes of key personnel; new technologies; extension or reduction in product range; change of location; change of ownership; product recalls; etc.
Details of any expected significant changes in the next year and planned dates. (Examples as above).
State dates when factory shutdowns / refurbishment or similar is taking place
(Option 1 - up to 15 days maximum in one calendar year if your current certificate is grade A, A+, B or B+, up to 5 days maximum if C or C+).
(For Option 2 – up to 10 days maximum).
Valid reasons must be included (refer to BRC guidance) or days will not be blocked out.
THIS DOES NOT APPLY TO SITES WITH SEASONAL PRODUCTION. / Important - IF THE DATES SHOULD CHANGE, THE UPDATED INFORMATION MUST BE PROVIDED AT LEAST 4 WEEKS IN ADVANCE AND THE REASON PROVIDED.
ASDA AA Addendum Specific Information Requirements:
In addition to the documents referenced previously, please also attach to this form:
1) A list of ASDA brand products or product groups to be included in the audit scope
2) Information listing any recent quality issues, withdrawals, or customer complaints relating to ASDA brand products
3) A copy of the previous ASDA AA audit report
Criteria / Please answer as fully as possible – this allows NSF to ensure that our assessor is fully prepared prior to your assessment. You must notify us immediately if any of this detail changes or you become aware that it will be changing before your audit due by date.Date of last ‘full’ ASDA AA audit (Note – if this date is within 6 months of when your audit is conducted, the module cannot be audited). If you have an ASDA audit after completion of this form, before your BRC audit, you must inform us immediately or you may be subject to charges.
All ASDA brand products and processes must be included in the scope. State ‘Yes’ here to confirm this is understood. If there are proposed exclusions please state whether these apply to ASDA brand. / Where exclusions are proposed – do these apply to ASDA brand?
Please Tick Here if you do not supply ASDA and therefore do not wish to be audited against the ASDA AA Addendum Audit
Calculation of audit duration
The audit duration calculator is based on:
· Number of employees – as full time equivalent employees per main shift including seasonal
workers. This should be based on the maximum number expected in a shift.
· Size of the manufacturing facility (in square metres) - including storage facilities on site. The
converter from square feet to metres is 10.76, e.g. 86,000 sq ft equals 8,000 sq metres.
· The number of HACCP studies included within scope – A HACCP study corresponds to a
family of products with similar hazards and similar production technology for the purpose of
the calculator.
The other factors identified in the Standard (see appendix 1) may influence the calculation but are considered to be less significant. These other factors shall not influence the audit duration by more than 30% from the total calculated audit duration.
The ASDA AA Addendum duration is typically 2 – 4 hours in addition to the Global Standard for Food Safety audit.
Time spent within the production environment
It is recognised that the audit of a site against the requirements of the Standard will involve both time spent within the production environment and time spent reviewing records and procedures within an office. It is expected that wherever practicable, evidence should be gathered within the production environment through interviewing staff, observing working practices and reviewing process controls and records. At a typical audit of 2 days duration on site 50% of the total audit duration i.e. minimum of 8 hours should be spent within the production environment.
Where the audit duration is increased in line with the size of the site it is expected that the majority (75%) of the additional time allocated will be spent within the production environment. The production environment includes external site inspections as well as visits to ancillary service such as maintenance departments, laboratories, NPD and despatch departments for example.
Total time calculation
Audit time shall be calculated in man hours. A typical audit day shall be 8 hours (not including lunch breaks) and shall in any case not exceed 10 hours.
Allowance should be made to deduct time where audit teams are used and both auditors are
present e.g. at the opening and closing meetings.
The time for those personnel not ‘auditing independently’ should not be included within the total time calculation e.g.: Witness auditor, Trainee auditor, Technical Expert.
Where a combination of audits has been undertaken e.g. BRC and ISO22000, then a calculation for the total time taken for the BRC audit only should be stated. BRC expect that additional time is allocated over and above the minimum time for BRC audits whenever a combination audit is undertaken.
The total hours shall not include any calculation for writing of the final audit report away from site. This is additional time and is typically 4 – 8 man hours.
5. Declaration:A copy of my report will be provided to the BRC in accordance with the BRC scheme requirements. A copy of my ASDA AA Addendum report and corrective actions where requested, will be provided directly to ASDA, and the auditor may contact ASDA during the audit if they deem it necessary to discuss non-conformities or other matters. I acknowledge that it is a BRC scheme requirement that the BRC may contact me directly in relation to the certification status of the site, or for feedback on Certification Body performance, or investigation into reported issues.
My company contact details, grade, scope, exclusions, product category, issue and expiry date information will appear on the BRC public database. The directory fee is £185 for the BRC Food safety audit and an additional £50 for the ASDA AA Addendum. Both reports generated will be uploaded to the BRC Directory submissions.
Certification Scheme Regulations Governing Accredited Certificates to which you must adhere can be found via the NSF Certification UK Ltd website link:
http://www.nsf-foodeurope.com/service.asp?service_id=certification&subservice_id=46
A key component of the scheme is the calibration of the auditors to ensure a consistent understanding and application of the requirements. All Certification Bodies are required to have processes to calibrate their own auditors. An essential element of the training and calibration of auditors is the witnessed audit programme. Auditors are observed during an audit and provided with feedback on the performance of the audit. In order to ensure consistency between Certification Bodies, and for the purposes of accreditation, an audit may be witnessed by a BRC representative, ASDA personnel or Accreditation Body auditor. This process forms an essential part of the scheme and sites are obliged to permit witnessed audits as part of the conditions for certification. (BRC Food Standard Issue 6 and 7). In addition to this, the BRC reserve the right to conduct a separate additional audit either announced or unannounced – the status of the current certificate may be affected if such audits are refused unreasonably.
I declare that I will abide by scheme and the NSF Certification UK scheme regulations, that I give permission for any witnessed audits, for the publication of the details, within this declaration, on the BRC public database, that all of the information given in this form is correct and that all information in order to evaluate compliance with the requirements of the Standard will be available for evaluation at the time of the audit.