Agenda
Central Committee Meeting #2 – Friday 18th August 2017
Time : 16 30
Venue : Private Meeting Room (Next to Grand Buffet Hall)
1. Procedural Matters
1.1. Acknowledgement of Indigenous Owners
1.2. Official Welcome
1.3. Attendance
1.4. Apologies
1.5. Adoption of Agenda
2. Confirmation of Previous Minutes
3. Matters Arising from Previous Minutes
4. Proposals
4.1. Work rights Awareness Survey Semester 2 2017 Proposal
4.2. Visa/PR Workshop Semester 2 2017 Proposal
4.3. International Student Survey Semester 2 2017 Proposal
4.4. UMSU International Office Bearers’ Camp 2017 Proposal
4.5. Professional Mingle Semester 2 2017 Proposal
4.6. Professional Skills Workshop Semester 2 2017 Proposal
5. Reports
5.1. ISA Induction and Big Day Out Semester 2 2017 Final Report
6. Other Business
6.1. Grant Applications
6.1.1. Habitat for Humanity
7. Next Meeting
Unconfirmed Minutes
Central Committee Meeting #1 – Friday 4th August 2017
Date : 4th August 2016
Time : 16 30
Venue : PAR-Old Physics-G16 (Jim Potter Room)
1. Procedural Matters
1.1. Acknowledgement of Indigenous Owner
1.2. Official Welcome
1.3. Attendance and apologies
Absent with Apologies
Exco : -
Directors : -
Officers : Mia WANG
Leaving Early with Apologies
Exco : -
Directors : -
Officers : Nicholas Shi Hao TAN
Motion 1
Move that Standing Orders be adopted for CCM #1 at 16 50.
Mover : Suviantoro Ilham YUDANARDI
Seconder : Wei Jen LAU
CARRIED without contention.
1.4. Adoption of Agenda
Motion 2
Move that the Agenda for CCM #1 be adopted.
Mover : Harn Jy (June) LIU
Seconder : Royston Chi King CHUA
CARRIED without contention.
2. Matters Arising from Previous Minutes
3. Confirmation of Previous Minutes
Motion 3
Move that the minutes of CCM #12 be accepted and confirmed as a true and accurate record.
Mover : Livianie TAN
Seconder : Xin Yong (Michelle) TAN
CARRIED without contention.
4. Proposals
4.1 Big Day Out Semester 2 2016 Proposal
Motion 4
Move that the Big Day Out and Induction Semester 2 2017 Proposal be accepted.
Mover : Kevin KALIP
Seconder : Yee Hean (Ian) CHUAH
CARRIED recommendation for event flow amendment.
5. Final Reports
5.1 Mid-Year Orientation Winterfest Semester 2 2017 Final Report
Motion 5
Move that the Mid-Year Orientation Winterfest Semester 2 2017 Final report be accepted.
Mover : Rebecca VINCENT
Seconder : Jiayue (Ivy) ZHAO
CARRIED with recommendation for amendment on the number of targeted participant for Aussie Adventure and date for Snow Adventure.
Motion 6
Move that standing orders be suspended at 17 47
Mover : Royston Chi King CHUAH
Seconder : Steven ZHANG
Motion 7
Move that standing orders be resumed at 17 56
Mover : Wei Lee ONG
Seconder : Wanqiuzi (Ivy) ZHAO
5.2 Customized Goods 2017 Final Report
Motion 8
Move that the Customized Goods 2017 Final Report be accepted.
Mover : Zi Shan (Angel) WEE
Seconder : Jonas LARSEN
1 Abstention, CARRIED.
5.3 Central Australia Trip 2017 Final Report
Motion 9
Move that the UMSU Central Australia Trip 2017 Final Report be accepted.
Mover : Harn Jy (June) LIU
Seconder : Kevin KALIP
1 Abstention, CARRIED with a suggestion on making a short video for future promotion.
5.3 Heads of Clubs Semester 2 2017 Final Report
Motion 10
Move that the Heads of Clubs Semester 2 2017 Final Report be accepted.
Mover : Xin Yong (Michelle) TAN
Seconder : Evelyne Febriani TANTONO
CARRIED without contention.
6. Other matters
Motion 11
Move that CCM #1 be adjourned at 18 59.
Mover : Lisa Li Yuan HUANG
Seconder : Sara TAN
Motion CARRIED.
Prepared by,
Zi Shan (Angel) WEE
Secretary 2017/2018
UMSU International
4. Proposals
Work Rights Awareness Survey Semester 2 2017 Proposal
Central Committee Meeting #2 – Friday 18th August 2017
1. Introduction
This is the proposal for the working rights awareness survey in semester 2, conducted as a joint campaign with UMSU Welfare.
2. Objectives
· To understand students’ perceptions and awareness on the matter of working rights.
· To generate awareness among university students about working rights.
· To act as a platform for students to voice out their opinions toward this issue.
· To collect data on students’ insights regarding working rights, publish the results for students’ understandings and use it to determine the next course of action to take place in the upcoming semester.
3. Overview
The Working Rights Survey will be held via an online survey and customized bookmarks on the issue, conducted from week 2 to week 6 in semester 2, 2017. It aims to collect data from university students on working rights to determine the next course of action which will be determined in the following semester. The results will be analyzed by UMSU Welfare or an independent external party due to many technicalities involved.
4. Target
Aim to garner a total of 1000 responses from both domestic and international students.
5. Task Allocation
Publicity supervision:
Jack Phang ensures the iPads are sufficiently charged and that HR has informed all OBs and ISAs who are doing publicity the necessary details of the survey.
Publicity:
ISAs for that hourly slot are also given an aggregated target of 40 people to fill up the survey forms there and then (excluding people who fill up the survey at their own convenience).
Monitoring: Joshua Tseng checks for sufficient quantity of bookmarks for the given week and informs the director of the number of responses for that day at around 8 PM.
Liaising & Planning:
Wei Lee and Royston Chua liaised with Teresa from UMSU Welfare on the planning and strategy to ensure the data obtained is statistically significant as well as the continuous follow up on the survey.
6. Timeline
Semester 2, 2017Week 1 / Questionnaire finalized (by UMSU Welfare Department)
Week 2 / Commencement of online survey and giving of customized bookmarks
Week 6 / Final week of online survey giving of customized bookmarks
7. Budget
UMSU covers the cost for the publicity materials and prizes.
8. Prizes
A lucky draw prize will be given out to three randomly selected respondent. The prizes are three Fujifilm polaroid cameras.
9. Conclusion
This concludes our proposal for Working Rights Survey semester 2, 2017. Do reach out to as many students as possible to fill up this survey in order for their voices to be heard. Please feel welcomed to approach us with any questions, concerns or suggestions.
Prepared by,
Ren Jie (Jack) PHANG
Education & Welfare Officer 2017-2018
UMSU INTL Education & Welfare Officer
Visa/PR Workshop Semester 2 2017 Proposal
Central Committee Meeting #2 – Friday 18th August 2017
1. Introduction
The following are the details for the workshop:
Date : Friday 8th of September
Venue : Parkville Old Arts -124 Theatre C
Time : 12:00 - 2:00 PM
Target Participants: 80
2. Objectives
· To allow international students to gain insights into the process and the pathways of obtaining Permanent Residency and Temporary Residency visas follow their graduation.
· To inform students regarding the recently implemented Visa and Permanent Residency policy in July 2017.
· To address the queries that graduating students have on visa or immigration.
· To improve awareness of the work rights issue faced by international students.
3. Overview
The workshop consists of two sessions, visa/PR information session presented by RACC Australia (Migration and Education Services), to cover the changes since 1st of July 2017 and the upcoming changes in October and March and help students understand the information put on the immigration website. The second session will cover the job market in Australia.
We are targeting 80 student participants. Student will be asked to sign up in a Google Form before coming to the workshop. We will contact the students who signed up to confirm their attendance. The Google Form will be also used to gauge the topics/issues of interest and collect the questions that frequently asked.
Food and drinks will be provided after the workshop.
4. Summary of Event
Time / Activity11:30am - 11:50am / Set-up
11:50am - 12:15pm / Registration
12:15pm - 1:55pm / Visa/PR session (with 10min Q&A)
1:55pm - 2:20pm / Refreshment
2:20pm - 2:30pm / Pack-up
5. Timeline
· Week 4: Preparation of Publicity Material
· Week 5: Speakers Confirmation
· Week 6: Publicity starts; Online registration opens
· Week 7: Publicity; Event
6. Budget
We will have $400 for the Visa/PR Workshop. The following is the breakdown of the budget:
Food and Drinks / $320Appreciation Gift for speakers / $80
7. Conclusion
This concludes our proposal. Please feel free to approach us if you have any questions or suggestions.
Prepared by,
Joshua TSENG
Education & Welfare Officer 2017/2018
UMSU International
International Student Survey Semester 2 2017 Proposal
Central Committee Meeting #2 – Friday 18th August 2017
1. Introduction
This is a proposal for the International Student Survey (ISS) which will be conducted throughout semester 2. The overall objective of the ISS is to help UMSU International attain a stronger understanding of international students’ overall learning and living experiences.
2. Objectives
· To investigate international students’ awareness and perception of UMSU International.
· To investigate the academic difficulties felt by international students.
· To investigate the social issues of greatest concern to international students.
· To review the health and safety status of international students.
· To examine international students’ perception and experiences with current and future employment.
· To generate greater awareness of the services provided by or available within the university.
· To determine the services required by international students that are unavailable at present.
· To attend to the changes or additions international students might suggest to improve upon our present models.
3. Overview
The International Student Survey (ISS) will be held from week 5 to week 10 of semester 2, 2017. It involves the completion of an online survey on many aspects of a student’s life in university. Also, flyers on the ISS will be distributed to students at university.
4. Task Allocations
Promotional Designs:
E&W department will liaise with Communications department.
Survey Writers & Editors:
Jonas Larsen and Lisa Huang edits on the contents based on past ISSs to ensure accuracy and flow of the survey.
Prize Suggestions & obtainer:
Livianie Tan comes up with the prize suggestions as well as obtaining the prizes with Ivy Zhao.
Publicity:
ISAs will distribute flyers and are given targets to achieve (to be disclosed).
5. Target
This survey aims to garner 1000 participants.
6. Sections of the Survey
· Demographic Information
· Awareness and Perception of UMSU International
· University Experience and Academia
· Health and Safety
· Race and Culture
· Working and Employment
· Financial Situation
· Exchange and Abroad
· General information pertaining to the survey itself, including any suggestions the participant might have
7. Prizes
Following last year’s suggestions, the lucky draws this year will include big and attractive prizes. The survey is anonymous and therefore students will only be in the running to win these prizes if they voluntarily provide us with their student emails. The winners will be randomly selected. The prizes are as follows:
1st Prize : Beats Earphone (2 winners)
2nd Prize: JBL Flip Portable Bluetooth Speaker (2 winners)
3rd Prize: Coles & Myer Gift Card (4 winners)
Consolation Prizes: 2 HOYTS ticket vouchers (10 winners)
8. Timeline
Week 5 / Commencement of SurveyWeek 10 / End of Survey
Week 11 / Preliminary Analysis
Next Semester Week 1 / Publication of ISS Final Report
9. Budget
· $1000 for the prizes
10. Conclusion
This concludes our proposal. Please feel welcomed to approach us with any questions, concerns or suggestions.
Prepared by,
Lisa Li Yuan HUANG
Co-Opted Education & Welfare Officer 2017-2018
UMSU International
UMSU International Office Bearers’ Camp 2017 Proposal
Central Committee Meeting #2 – Friday 18th August 2017
1. Event Details
Dates : Sunday, 24th September - Tuesday, 26 September 2017
Participants : UMSU International Office Bearers
No. of participants: 33
● A pre-camp briefing will be held on week 7 or week 8
2. Aims
The main objective of the camp is to foster stronger bonds between the office bearers of UMSU INTL. Furthermore, it is to allow a better working relationship, develop team work spirit and to emphasise the importance of communication. Attendance is compulsory for all committee members including the co-opted officers.
3. Budget
Item / Amount ($)Income
OB’s contribution ($25 x 33) / $825.00
Expenses
Accommodation* ($160 x 33) / $5,280.00
Transportation (Coach) / $1,200
Team building activities ($35 x 33) / $1,155
Camp inspections / $150.00
Miscellaneous / $240.00
Total / $7,200.00
*Accommodation includes 5 meals = First day: dinner, Second day: breakfast, lunch dinner and Third day: breakfast. OBs might have to buy their own meal for first day lunch.
4. Conclusion
This concludes my proposal. The exact date of pre-camp briefing is TBC. Please feel free to approach me if you have any questions.
Prepared by,
Melia Permata Sari WIJAYA
Treasurer 2017/18
UMSU International
Professional Mingle Semester 2 2017 Proposal
Central Committee Meeting #2 – Friday 18th August 2017
1. Introduction
‘Professional Mingle’ is UMSU International’s annual career development and networking event organised by the Education and Welfare department.
Career and employment is always a concern for both international and local students. By inviting professionals and alumni from various industries, we aim to provide students with some insights into relevant industries and the opportunity to improve their networking skills. Alumni and professionals are able to draw from personal experiences in providing hints and advices to students towards their future careers.
Apart from networking opportunities, the panel and forum discussion aims to inspire students and encourage them to make the most of their university experience in transitioning from study to work.
It is the first time E&W is collaborating with Graduate Student Association, Academic Services and Alumni Relations for Professional Mingle. Moreover, we are collaborating with MINT to extend our reach to more professionals.