June09

Coleshill Town Band Committee meeting on 1st June 2009
Attendees/Invitees:
Bob Percival, Sally Wood, Daniel Speakman, Stephen Fagg, Bill Richards (CTC), Matt Alder and Diane Markley, Tim Speakman (Chair)
Apologies:
Minutes: / Actions: / Status
Correspondence
Whit Friday details exchanged with Landflight (Coach firm)
Handley have submitted their final quotation for Mess Jackets
The Vicar at Kenilworth Parish church requested CTB perform all music for an outdoor service on Sunday 14th June - £150 offered. Request to be declined. / TS
Wychavon entry fee acknowledged
Draft letter to EOdC circulated – to be sent along with photo CD / TS
Past Two Months feedback
Marching Practice going very well
MD’s Report
All CTB members to be requested to attend extra rehearsals / ALL
Good rehearsals so far in advance of Whit Friday and the Christmas Brass recording
New tenor horn player attending rehearsals - Fiona
Make contact in writing with BS and EC ref commitment to the recording / TS
CYB Report
Good rehearsals consistently
Shields and tickets to be sorted for Youth Brass Concert / SF/SW
Discussions on recipients of CYB/CBB awards to take place / SF/SW/MA
Treasurers Report
Auditing of 2008 Accounts ongoing with Phil Wilcox required by CC by 31/7/09 / DM
May finance report:
Closing balance: £
Income in March 09 £
Expenditure in March 09 £
Debtors: - Coleshill Indian Restaurants & Frankfurt Mkt to be chased / DM
Need balance of accounts for: 10th Theme Concert, Christmas Brass and Fire & Brass 10. Note we owe the PCC a %age of proceeds! / DM
Subscription issues: Subscription register for all 3 bands to be developed and circulated / SF/SW
CTC Issues
Application Form to be obtained/sent to DM for next year’s sponsorship / BR
Grammar School Trust Application to be submitted on behalf of CYB/CBB’s on the basis that children are from the Coleshill cluster of schools – application approx value circa £3k – next Trustees meeting 1430h Monday 8th June 09 / SF
Chris Bain (Chair of Comp’ School Governors) is to be the next Mayor. The Deputy Mayor will be June Upton.
Can the TH Stage floor be painted black? / ongoing
Formal request to use the Croft for F&B now submitted
Would it make sense to have a dishwasher in the Town Hall?
Formal Business Issues
Youth Brass
Posters / SF
Tickets / SF
Programmes / SF
Raffle / MA
Sandwiches letter to CTB / TS/WD
Certificates / SF
Job list / SF
Commitment
Absences on forms to be dealt with / BP
Website
CBB/CYB section to be provided for next meeting / DS/MA
AGM Meeting minutes / DM/TS
Constitution requires updating / BP
Community Music Centre
Meeting took place on 8th May – Business Case to be developed / TS
Grant Applications
Submitted: Awards for All now ‘Big Lottery’ (£9.6k) to be resubmitted / DS
Outstanding: GST (agreed to include publicity details/photos of CYB) / SF
Christmas CD Recording
St Edwards school is available – rehearsal there on Friday also / TS
Accommodation to be arranged for KMJ for 19th/20th June / ALL
Master Class weekend
Arrangements yet to be made – on hold
Fire & Brass 2009
Deposits to be sent to Omega/Pitstop / DM
Develop Programme Production/sponsorship with Cheryl / TS
Posters/Boards to be displayed from 4th July / TS
Tickets / SF
Commitment sheets CTB/CYB/CBB / BP/SF/SW
Weekend schedule of activities / BP
Local PR by Claire / TS
Percussion hire / DS
Lucky flags (250) / BP
Raffle / MA
Whitacre G.C. horticultural display + van / SW
PCC Meeting – to be arranged through MW / TS
First Aid / MA
Whit Friday
Raffle / MA
Bass Strap for BBb Bass / SF
Minibar / DS
Procurement
Eb Tuba / TS
Christmas CD production £2,600
Instrument spares £200 / BP
Instrument hire £400
Spare Music folders / SF
CYB instruments (horns) outstanding £600
Bass Drum & harness £340
Side drum & harness £495
Uniforms £12,000 finalise approach / ALL / meeting
TOTAL £16,635
AOB
Instrument Assessment – inspect/record/repair plan to be documented / BP + DS
Ships wheel to be used at Wychavon then sold / ????
BBQ proposed for 27th June 09 – Mark Davy to be notified
Invite to be developed by Michelle on basis that only members/immediate family are free (others £5) Caretaker to be asked about playground/field
Raffle to be held also
Planning meeting to be arranged – MF & PD plus Committee / TS
TS
MA
TS
Update Members Pack and Policies / SW

Next meeting 20.15h Monday 6th July 2009 at Steve & Sally’s