Boy Scout Troop 67

Eagle Court of Honor Ceremony

Checklist

Status? / Item
Arrange the Date
As soon as you can, get The Date!
Pick proposed date
Contact the Troop for clearance on date
Contact family for availability
Reserve the key speakers
Book the place (for 3 hours – 1 hour before, 1 for ceremony and 1 hour afterwards)
If it is an outdoor place, have a rain plan!
Finalize the date with Troop, place, family, speakers
Letters of Greeting
Allow at least 6 weeks!
Compile list of names & addresses
There are some lists available online or from the Troop’s Web site
Write the letter
Merge the address/letter (i.e., using the “Mail merge function of Microsoft WORD)
Mail out the letters
Arrange ceremony & people taking part
Four weeks ahead
Decide the program that you desire
You can 'copy' a previous T67 program (available on the Web site)
And modify as desired
Or, choose your own
Decide who will do each piece of the ceremony
Ask each desired participant, specifying their role
When they accept, tell them you will send details ahead of time.
Make sure they understand if they are 'reading' something,
or need to make a speech of their own.
Ask a leader to help rehearse the candle lighting, opening etc.
Ask a pastor to do the invocation
Consider what music you want, if any. If you need a boom box, make sure to ask someone to be the boom box operator.
Note: You will need 5-6 people who are Eagle Scouts to do the Eagle Challenge
Ask for photographers - may want film and digital
Ask for Ceremony Set-up Volunteers – Family, other Adults & Scouts
Three-Four weeks ahead
Ask 3 adults (at least one familiar with the set up) & some scouts
Ask them to come 1 hour ahead
Make sure that one of the people has the KEY to the Troop Closet (& Room if needed)
Their role:
Buy balloons
Have cake knife and spatulas for serving
Have punch bowl and ladle for serving
Set up the 4 tables - front table, punch table, cake table, memorabilia table
Use table cloths, table skirts, Eagle banners (from Troop box)
Set up the chairs - get volunteer scouts to come early
Set up the paper plates napkins, cups & plastic forks
Be ready to Make the punch as ceremony nears an end
Serve the cake & punch
Clean up afterwards
Supplies provided by Family
Candles for candle stand
(Bed Bath and Beyond is a good source)
3 "high: 2" diameter: 1 each: Red, white and blue.
3" high, 3" diameter: 1 Green
8" high, regular: 4 each: Red, white and blue.
Votive candle and taper candle
From Mitchell’s (or Council HQ Store)
Invitation covers
Program covers
Paper/plastic goods for reception
(Check the Troop box in advance to see what is needed!!!)
Want any special Eagle items for gifts?
Stamps!
For Congratulations letters & invitations
Notebook and sheet protectors for the received Congratulations letters
Extra printer ink and paper if printing invitations & programs at home
Boom Box for music
Cake - Troop will reimburse up to $125 (full sheet cake feeds 60-80)
Balloons for reception
Items for memorabilia table, i.e., pictures, scrapbook, old shirt, Eagle notebook, etc
Supplies provided by Troop
Neckerchief and Slide
Eagle Kit from Council with pins and Eagle metal
Matches and candle snuffer
CD of Star Spangled Banner (check ahead of time)
Balloon holders
Red-White-Blue bunting and supplies to secure it – duct tape, scissors and push pins.
Table cloths for reception
Flags and stands
Candle stand (But parent may want to "de-wax it" ahead of time)
Eagle banner
On Web site, samples of Eagle invitation, program, program detailed instructions, Congratulatory letter & addresses. Also detailed ceremony set-up instructions.
Invitations
Fours weeks ahead
Get stamps
Get stationary
Write the invite
Compile the address list - T67 families and personal family & friends
Print envelopes or labels
Print the invite off computer, cut to size and tape/rubber cement to the invitation (or print directly on the invitation)
Stuff & seal envelopes
Mail invitations (Note: see end of this document for names to include)
Program
Three weeks ahead
Confirm that the participants are still able to take part
Ask them to come 30-60 minutes ahead, depending on role
Write your Scout's History
Write the Program
Print the program
Fold program into the stationary
Scout- Write your speech!
Ceremony Details
Write detailed instructions of how the program will flow and who says what.
If you follow the typical T67 program, an example exists & can be used/modified.
Send a copy to each of the participants along with the outline of the program
Make signs, if needed, for how to get to room. (Take tape to hang them)
Decide music - get CD & boom box if needed
Get candle stand from Troop (& may want to de-wax it!)
Prepare any photos and memorabilia
Make sure you know how to pin on the Eagle metal - it goes on the left pocket flap.
Reception
Usually cake and punch
Remember to order sheet cake!
Need the ceremony volunteers to make the punch and serve cake & punch
Need the ceremony volunteers to clean up afterwards
Troop needs to remember to take to the Court of Honor:
Neckerchief & Slide
Eagle Kit
Matches and candle snuffer
Extra key to closet & room, just in case
A leader to oversee the rehearsal of the candle lighting and the opening
Family needs to remember to take to the Court of Honor:
Scout in Full uniform, including badge sash (& OA sash) AND Scout Socks!
Memorabilia
Eagle project notebook
Congratulatory letters notebook
Camera
Candle stand (if you have it from the Troop)
Candles
Cake
Balloons (if not being delivered by the ceremony volunteers)
Programs
Any copies of speeches
Detailed instructions for the ceremony - copies for the participants
Detailed instructions for the Ceremony set-up

Invitations:

Make sure to invite:

Families of every Troop 67 Scout

These two ASM’s without Scouts in T67:

Mr. Chris Flory, 2512 Deepwood Dr, Wilmington, DE 19810

Mr. Tim Holly, 2600 W. 7th Street B10, Wilmington, DE 19805

The pastor at Aldersgate:

Rev. Karin Tunnell, Aldersgate United Methodist Church, 2313 Concord Pike, Wilmington, DE 19803

Also:

Mr. BobBusche, 533 Rothbury Road,Wilmington DE 19803

Mr. Noel Kuhrt, 655-2096,Sons of Am Revolution (a phone call is fine)

Mr. DaveCarney#2 Glendale Blvd. NewarkDE 19702, 834-3756
Vet of Foreign Wars, Am Legion (He prefers the paper invitation in addition to the phone call)

More Ceremony details:

For the Awards Table: An oblong table with a blue or white drape and cloth is located in front, center of room. On it is centered the candle stand (front) with all candles in place.Also place a votive candle for lighting the others.The Red-White-Blue scouting bunting is fastened to hang down the front. (Need duct tape, scissors and push pins to help fasten all this stuff down.) On the table is placed the Eagle certificates(parents may have gotten these from the troop early to frame them), Eagle badge, pins, neckerchief and slide. Also place the box of matches and a candle snuffer.

Balloons at either end of the table are very festive. Also used on the cake and punch tables.

Place the podium at the front, to the left of the candle table, as seen by the audience.

Set up 60-70 chairs. (Have more in reserve to use if needed.)

An Eagle banner can be hung behind the table or on the podium (front and right of table when facing audience.

Flags are placed on each side of the table slightly to the rear. American Flag is always on left side of audience.

Page 4 of 4 12/30/2003