Northland Pioneer College
Government Documents
Collection Development Policy
Library Procedure #8001
July 2, 2008
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GENERAL STATEMENT:
Northland Pioneer College depository library number is 0025-B. Any staff working with government documents must read, sign and follow instructions in Federal Depository Manual, Instructions to Depository Libraries, Superseded List, List of Classes, Administrative Notes, Technical publications by the Government Printing Office.
MISSION STATEMENT:
Northland Pioneer College (NPC) library system located in northeastern Arizona became a designated Federal Depository in 1985 serving the 1st U.S. Congressional District. The Depository Library exists to support and enhance the resources and programs available to both the clientele of its community college institution as well as community members of Navajo and Apache counties and to support the mission of the college.
NPC’s mission is to provide quality educational programs, services and resources for the residents of Navajo County Community College District service area. The curriculum includes a variety of academic, technical and enrichment courses to promote personal growth, development of individual skills, and prepare students for continuing educational and employment opportunities. The college also recognizes the importance of community involvement, environmental awareness, and open access for all that have the desire and ability to learn.
In order to fulfill and comply with the requirements for a Federal depository, NPC’s depository staff and collection will strive to meet the needs for government information of its constituents within the 6th U.S. Congressional District and provide free and unimpeded access to that information by the public. The depository library staff will facilitate referring users to larger depository libraries for items not collected by NPC.
DESCRIPTION OF THE SERVICE AREA:
Northland Pioneer College (NPC) shares Federal depository responsibility for the 6th U.S. Congressional District with Northern Arizona University (NAU). NAU’s collection level is at 64%. NPC strives to provide the most frequently utilized documents to meet the information needs of citizens within the service area covered by the college, primarily Navajo County with referrals coming from Apache County through NPC’s two branch library centers. The college depository recognizes that certain requests will need to be referred to NAU or the Arizona State Library Depository site.
Navajo and Apache Counties were formed in the late 1800’s and cover an area of approximately 21,000 miles with a population of approximately 166,893. The Navajo, Hopi, and White Mountain Apache Indian Reservations are located in this area and
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occupy more than 40% of the land. The Mogollon Rim divides the geographic area into two distinct parts. The Northern part of the County is high desert with an arid climate. The Southern part is mountainous and heavily wooded with pinon, juniper, and ponderosa pine.
Navajo County is located within the 6th U.S. Congressional District. The 2000 Census reports a population of 97,470 with a median age of 30.2 years. The population is approximately 48% Native American, 46% White, while other races make up the remaining 6%.
The median household income is $28,569 according to U.S. Census 2000 statistics. 27.5% of the households make less than $15,000 per year, while 31% earn between $15,000 and $34,999. 31% earn between $35,000 and $74,999 and 11% earn more than $75,000 per year. 27.7% of the population 25 years and older have an educational attainment of high school graduate or equivalency, with only 6% having an Associate degree. 12.3% have attained a bachelor’s degree or higher.
The major communities in the County are Holbrook and Winslow in the County’s center, and Snowflake, Taylor, Show Low and Pinetop-Lakeside in the Southern portion. The most important industries are tourism, manufacturing, timbering, coal mining, and ranching. Major employers in the area are: Arizona Public Service (Joseph City); Holiday Inn, Peabody Coal Co., and Kayenta Boarding B.I.A. School (Kayenta); Keams Canyon Indian Hospital and Navajo Tribal Utility Authority (Keams Canyon); Summit Hospital (Show Low); Navajo Government Executive Branch (Holbrook); Northland Pioneer College (Holbrook, Show Low, Snowflake, & Winslow); Burlington Northern Santa Fe Railway, Arizona D.O.C. (Winslow); Abitibi Consolidated, Inc., Western Moulding Co. Inc., PFFJ Inc., and Suntastic Hothouse Inc. (Snowflake).
Almost 66% of Navajo County’s 9,959 square miles is Indian reservation land. Individual and corporate ownership accounts for 18%; the U.S. Forest Service and U.S. Bureau of Land Management together control 9%; and the State of Arizona owns 5.9%. All of Navajo County is an Enterprise Zone according the Navajo County website. Interstate 40 runs East and West through the center of the County, with several other major U.S. and State highways. Amtrak, the Apache Railway, and the Burlington-Santa Fe Railway provide railway service. Greyhound Bus Lines, Navajo Transit System, and White Mountain Passenger Lines provide bus services.
COLLECTION SCOPE AND SELECTION STANDARDS:
Recognizing that this depository library is small and limited by space restraints, collection development is at 21% level of all GPO published documents. As GPO digitizes more documents, the electronic collection will grow.
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The primary users of Northland Pioneer College’s federal depository collection are faculty and students of NPC doing research projects, county officials and attorneys, people interested in the geology of the area, hospital administrators and personnel, and the community at large. The NPC Documents Librarian will emphasize collecting depository items that meet these users’ needs. In addition, because the majority of the population of the service area is Native American, the depository library will strive to collect materials pertinent to their needs.
SELECTION RESPONSIBILITY:
Primary responsibility for the selection and de-selection of depository items at Northland Pioneer College, rests with the Government Documents Librarian and Head Librarian. Input and suggestions will be actively sought from faculty members, other library staff, community agencies and members. Selections are made during the Annual Item Selection Update Cycle, and de-selections are made when necessary throughout the year.
SELECTION TOOLS:
Selective depository libraries choose government documents by item numbers, which represent categories of publications or particular titles. The List of Classes of United States Government Publications Available for Selection by Depository Libraries provides a comprehensive listing of the item numbers that may be selected in order to receive the publications of Federal agencies. The List of Classes, which is published quarterly, is used to make selection decisions.
The “Basic Collection,” a list of titles the FDLP requires all depository libraries to select, is also consulted for selection decisions. And the Documents Data Miner, a collection management tool for Federal depository libraries, is used to pinpoint the item numbers added since the last Item Selection Update Cycle. New Electronic Titles (NET) is a finding aid used to locate, by month, online Federal Government publications that were acquired for the Federal Depository Library Program Electronic Collection (FDLP/EC).
FORMATS:
All government publications are selected in the most appropriate available format, taking into consideration content, user needs, and library facilities. Government documents acquired through the depository program can come in a variety of formats: paper, video, CDROM, DVD, microfiche, or online. Because Northland Pioneer College meets the FDLP’s current minimum technical requirements for public access workstations, access to depository materials is ensured regardless of the format.
ELECTRONIC COLLECTION:
Online documents are identified for cataloging by consulting the New Electronics Titles (NET) list on the FDLP website. Documents selected or considered relevant to the library’s mission found on the NET list have full bibliographic records for online
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publications with hyperlinks (PURLS) to the complete publication. These are then added to the library catalog as MARC records.
The Technical Supplement, monthly notices received by depository libraries, are also consulted to identify new online titles and titles previously provided in tangible format that have been changed to online format.
ACCESS TO COLLECTION:
The depository library logo is posted at the entrance to the Library, as required by the FDLP. All depository materials, computer workstation, microfiche reader/printer are accessible to the public whenever the Library is open. The public workstation has access to the Internet, government documents page, and other links and other software designated as priority for use of government documents resources. Printing/copier services are available for a fee.
Community members can obtain borrower cards and checkout depository materials that circulate or view non-circulating materials in the library. Reference and some serial titles in paper, microfiche, or CD/DVD-Rom do not circulate. Circulating depository materials are also lent via interlibrary loan.
COLLECTION MANAGEMENT:
The Library’s depository collection is maintained in accordance with the Instructions to Depository Libraries. Specific directions for receiving, check-in, and weeding are in the Government Document section of the library procedure manual.