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CLINICAL PRACTICE TRACK (12 MONTH)LETTER OF OFFER TEMPLATE rev 03/2018
Appointments must be at least 50%. Clinical Practice Track faculty members have duties focused primarily in direct patient care.
This template is designed for a faculty member on a 12-month appointment.
Date
Complete and/or make choices in each highlighted section filling in the blanks as appropriate. Delete highlighted instructions, underlines, and references. Please check final formatting and page breaks.
You must have your draft letter reviewed by Human Resources prior to submitting for signatures; please submit the letter for review via Cherwell ( for letter of offer review for faculty.
Name
Address
City/State/ZIP
Dear Dr./Mr./Ms./Miss/Mrs. Surname only:
I am pleased to offer you a ___% appointment as a non-tenure track facultymember at the University of Colorado Colorado Springs as Rank, Clinical Practice Track,position #Number. This offer is made upon the recommendation of the Department of Name of Department with the concurrence of the Dean of the Helen and Arthur E. Johnson Beth-El College of Nursing and Health Sciences(Beth-El) and the Executive Vice Chancellor for Academic Affairs.This offer hasreceived final approval by the Chancellor of the University of Colorado Colorado Springs.
This offer is contingent upon you successfully passing a background check to includeeducational verification, prior employment verification, sex offender registry check, and criminal history. Positions entrusted with master keys and/or financial system access must also pass a credit history check. A successful background check must be received by the University prior to the commencement of your employment.The University retains the right to conduct background checks on any employee. Should the University conduct a background check on you while you are employed, you will be notified.
Your service will begin on Month/Day/Year.Your initialsalary will be $Amount annually.You will be paid monthly on the last working day of the month. Compensation for 12 month faculty is reviewed each year during the annual salary setting process. Employees hired within six months of the annual salary setting process are not ordinarily eligible for an increase during the current cycle.
You will undergo a formal review by the Primary Unit Committee every five years of your appointment in accordance with Beth-El’s Procedural Document for Clinical Practice Track. Criteria and standards for reviews are in the Dean’s office.
All new clinical track faculty are required to attend New Faculty Orientation scheduled for all of August 14th and 15th, 2018. You will receive more information about orientation from the Provost’s office in July.
For purposes of annual merit evaluation, your efforts and accomplishments will be assessed according to a workload formula of: ____%clinical practice and ____% teaching. Your teaching load will be number 3-credit hour courses total during the fall and spring semesters. The particular course assignments will be determined by your department chair in consultation with you. By accepting this position, you agree to perform duties and responsibilities which are in the area of your expertise or academic interest, or are otherwise appropriate, and which are assigned to you consistent with your rights and responsibilities as a faculty member, and the policies and procedures of the University and of your academic unit.
If you are a Colorado Public Employees’ Retirement Association (PERA) retiree, you are eligible to work as permitted by Colorado law, but your employment at UCCS may have an effect upon your PERA retirement benefits. You are responsible for accurately reporting the days/hours that you work at UCCS to PERA, as well as for monitoring your employment to ensure that you are in compliance with all PERA requirements. PERA retirees working after retirement must pay the working retiree contribution. The working retiree contribution does not accrue any additional benefit and retirees are not eligible for a refund of these contributions. PERA retirees are not eligible to participate in other retirement programs offered at UCCS and they do not accrue vacation, sick, or holiday leave.
You are eligible for benefits as a faculty member. The deadline to elect benefit plans or waive coverage is 31 days from the start of your appointment.Please view the University of Colorado Employee Benefits page at Use this website to learn about enrollment deadlines, benefit plans, eligibility, and educational resources. This site contains all of the necessary forms you will need in completing your enrollment paperwork. If you do not submit your Benefits Enrollment/Change Form within the 31 day deadline, you will be enrolled in the default medical and dental plans. If your appointment begins on the first of the month, medical and dental coverage begin on that date. If your appointment begins on any other date, coverage begins the first day of the following month. Your specific start date and benefits eligibility are determined by University policy. If you have questions after viewing the online Employee Benefits page, you can speak with a benefit counselor at (855) 216-7740 #3 (toll free).If you are, or have been, a member of the Colorado Public Employees’ Retirement Association (PERA), you must notify Employee Services within the first 30 days of your appointment.
Revise the following figures based on percentage of appointment if less than 100%:
Based on a 100% appointment, you will accrue 14.67 hours of vacation per month (22 days per year) and 10 hours of sick leave per month (15 days per year). You must report all vacation and sick leave taken to your supervisor on a monthly basis in the MyLeave system. All days, with the exception of University holidays, must be worked or claimed as vacation or sick leave; this includes periods when regular faculty and students are not in session such as during academic breaks. Salary and leave accruals are prorated for any partial months worked. Leave time (vacation and sick) accrued during the month cannot be used until the following month.
Delete paragraph ifnot applicable:
In order to assist you with your relocation, the University will reimburse the actual moving and transportation costs for you to relocate, up to a maximum of $Amount and subject to University policy. Information is available at the following websites:
- Employee Services Procedures Guide – Moving (Relocation):
- Procurement Service Center Guide – How to Buy Moving Services:
- IRS Publication 521 – Moving Expenses:
Delete paragraph if not applicable:
You will receive $Amount to purchase (a computer, etc.) which will remain the property of the University of Colorado but will be for your exclusive use as long as you remain a member of the faculty.
State law specifically requires that you be an employee-at-will in your position as a non-tenure track Rank, Clinical Practice Trackand that the following paragraph be included in this letter of offer:
Your employment contract is subject to termination by either party to such contract at any time during its term and you shall be deemed to be an employee-at-will. No compensation, whether as a buy-out of the remaining term of contract, as liquidated damages, or as any other form of remuneration, shall be owed or paid to you upon or after termination of such contract except for compensation that was earned prior to the date of termination.
By accepting this appointment, you agree to uphold ethical standards appropriate to your position as a faculty member of the University, including, but not limited to, standards applicable to conflicts of interest and conflicts of commitment as defined by University policies. You agree to comply with all resolutions, rules and regulations adopted by the Board of Regents and with policies and procedures adopted by the campus or other unit in which your appointment is made, now in effect or as amended. You also agree to report suspected or known noncompliance of any law or University policy. Further, you agree to meet obligations imposed by federal and state law including the obligation to report. For additional information, please see the following links:
By accepting this appointment, you represent that you have read and agree to the University Administrative Policy Statement entitled Intellectual Property Policy on Discoveries and Patents for Their Protection and Commercialization (APS 1013) as periodically revised and updated. As a condition of your employment and by signing below, you agree to abide by the terms of APS 1013 and agree to assign, and hereby do assign, all discoveries in which the University has an interest as defined in the Policy, which can be reviewed here:
Delete paragraph only if candidate is acurrent employee:
Pursuant to the Immigration Reform and Control Act (IRCA), the University must verify your employment eligibility within the first three working days of employment. IRCA requires every employee to complete an I-9 Form and to provide certain documents for examination that verify identity and employment eligibility. As a condition of your employment you must submit the required documentation to the Office of Human Resources, University Office Park 1831, prior to beginning employment at the University. Failure to submit IRCA documentation will result in the termination of this appointment.
Delete paragraph only if candidate is a current employee:
As a condition of your employment, you must complete the mandatory certification and training referenced on the Office of Human Resources New Employee Paperwork page located at within 60 days of your start date.
The laws of the state of Colorado require that people employed to teach in any state university (except temporary employees who are citizens of a nation other than the United States) affirm that they will support the constitutions of the United States and of Colorado and that they will faithfully execute the duties of their employment. The required pledge form is enclosed. Please return it with your offer letter if you have not completed one previously.
Official transcripts are required as part of your University personnel file. Please have them sent to the Office of Human Resources, University of Colorado Colorado Springs, UOP 1831, Colorado Springs, CO 80918 or .
The terms of this appointment shall be construed and interpreted according to thelaws of the State of Colorado. The specific terms and conditions of your appointment as described in this letter may be changed only by a duly executed written amendmentto this letter of offer. Your appointment, however, is subject to the laws and policies of the University of Colorado as they may be amended from time to time and the University may make changes to its policies and procedures which shall be applicable to your appointment without a written amendment to this letter of offer.
Please notify me of your willingness to accept this position by returning the signed original letter tothe Office of Human Resources in the enclosed envelope by Month/Day/Year. We look forward to your acceptance of this offer and your contributions to the University.
Very truly yours,
(Signature of Chair is optional; delete if not applicable. If Chair deleted, the appointment is offered by the Dean, concurred by the Provost only, and you must edit paragraph one accordingly.)
______
Name
Chair, Department of Name
Concurred by:
______
Name
Dean, College of Name
______
Thomas M. Christensen
Executive Vice Chancellor for Academic Affairs
Approved by:
______
Venkat Reddy
Chancellor
I accept this offer of the faculty position described above.
______
Signature Date
Speedtype: ____
Faculty Pledge
REQUIRED BY C.R.S. 22-61-104
I solemnly pledge that I will uphold the Constitution of the United States and the Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon which I am about to enter.
Signature ______
Name Printed ______