Mobile System for Maximo
Requirements Statementand Responses
April 12, 2012
Revision 1.2
DataSplice Confidential Information – The DataSplice response information contained in this document
is confidential and for the purpose of assisting organizations in the preparation of
Request for Proposals (RFP).
This response information is not to be shared with DataSplice competitors or anyone not directly involved with the RFP preparation.
Business Requirements
Mobile Requirement1 / Describe the software’s licensing model
2 / The provider should participate with GSA and other federal government purchasing options.
3 / List any hardware reseller partnerships and/or recommended devices
4 / The provider should provide hardware maintenance programs
5 / The provider should provide a comprehensive consulting and support system
6 / The provider must provide software support
7 / How often are major and minor software updates released
8 / The provider must provide multiple training options
9 / The provider should provide assistance in developing test plans
10 / The provider should provide “Go Live” and follow-on support after go live
11 / The provider must provide administration and end user documentation
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Application Requirements
Base requirements for Remote (end user) application
Mobile Requirement12 / The system must allow for the reading and scanning of bar codes for the purpose of retrieving and inputting data into Maximo.
13 / The system must have the ability to scan bar codes to determine next step
14 / The system must support the printing bar codes
15 / The system must support RFID readers,
16 / Support for GPS and Maps
17 / Support for GIS
18 / The system must have the ability to communicate with external devices via Bluetooth (i.e., printers, vibration and temperature sensors and readers)
19 / The system must provide support for cameras
20 / The system must allow for users to easily navigate views and provide look-up/search functionality, including data sort and filtering
21 / The system must utilize Maximo Business Rules.
22 / Explain how the system ensures data integrity
23 / The system must provide secure data entry and availability, while limiting access to data based on user log in
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Work Orders and Inspections
/Mobile Requirement / DataSplice Confidential Response
24 / The system must support Work Order Entry
25 / The system must provide step by step Work Order Tasks
26 / The system must allow the ability to Download Work Orders
27 / The system must support Work Order Attachments
28 / The system must allow for the creation New Work Orders
29 / The system must allow for the creation Follow-up Work Orders
30 / The system must provide a User/Date Stamp.
Work Orders and Inspections
/31 / The system must allow for the entry of Descriptions and/or Long Descriptions
32 / The system must provide a field for work order Status
33 / The system must provide a field for Work Types
34 / The system must provide the ability to assign work orders
35 / The system must allow for the ability to assign Target Date Information
36 / The system must allow for the ability to assign Asset Information
37 / The system must allow multiple ways to support screen navigation
38 / The system must allow for the ability to search based on location
39 / The system must provide the ability to enter actual labor
40 / The system must provide the ability to automatically populate actual times and dates of work
41 / The system must provide the ability for the User to insert:
1. New Measurement Value
2. New Measurement Date & Time
42 / The system must provide the ability to sort Work Orders
43 / The system must provide the ability to define asset access information and special access conditions
44 / The system must provide the ability to alert users to Safety and Asset Conditions which may impact their work
45 / The system must have the ability to read, apply and/or save lock out/tag out information
46 / The system must have the ability to reference Hazard/Precaution Info
47 / The system must have the ability to display Work Order History
48 / The system must have the ability to display Inspection History
49 / The system must have the ability to enter Condition Readings
50 / The system must have the ability to enter Meter Readings
51 / The system must have the ability to attach and retrieve Attached Documents
52 / The system must have the ability to view and perform duties against task lists
53 / The system must have the ability to view, create and work Follow up work orders
54 / The system must have the ability to issue parts from truck/mobile warehouse
55 / The system must have the ability to define and/or perform routes and rounds
56 / The system must have the ability to perform Failure Code Reporting
57 / The system must have the ability to view and edit the Asset Master
58 / The system must have the ability to view and edit planned labor
58 / The system must have the ability to view and edit planned materials.
60 / The system must provide Spare Parts / Sub-Assembly Views, including the ability for the User to view the Part Number and Part Description for the listed EQNUM, or filter on the Item Number to show where it is used:
61 / The system must provide the ability to view Work Orders & PM information for current asset
62 / The system must provide the ability to view and/or enter Meter Readings
63 / The system must provide the ability to view Asset History
64 / The system must provide the ability to view Safety Plans
65 / Work Flow
Work Orders in offline mode
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Inventory
/Mobile Requirement
66 / The system must have the ability to issue and/or return tools to inventory.
67 / The system must have the ability to update inventory items in real time.
68 / The system must have the ability to check availability of items in real time
69 / The system must have the ability to create new item numbers and populate all relevant item information. (E.g. Bin number, quantity, stock type, etc.)
70 / The system must have the ability to create new locations & bins.
71 / The system must have the ability to perform PO inventory receiving activities, and the ability to update related inventory item quantities accordingly.
72 / The system must have the ability to perform physical counts
73 / The system must have the ability to issue reserved material.
74 / The system must have the ability to issue and/or transfer rotating spares and other assets.
75 / The system must have the ability to input selected fields from either a selection or a dropdown box.
76 / The system must have the ability to transfer items between locations in a single storeroom or between storerooms.
77 / The system must have the ability to update an item's physical count while at the same time receiving the item.
78 / The system must have the ability to issue and return items against a selected work order.
79 / The system must have the ability to create a new bin from the mobile device.
80 / The system must have the ability to assign asset numbers on selected items during
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Service Requests
Mobile Requirement81 / The system must have the ability to perform service requests
82 / The system must have the ability to associate requests with a requester and other information
83 / The system must have the ability to track service requests
84 / The system must have the ability to assign status
85 / The system must have the ability to prepopulate information
86 / The system must have the ability to have a single work order reference to multiple service requests
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Technical Requirements
Networking and Connectivity Information
/Mobile Requirement
87 / The system must support on line, off line and mixed connectivity
88 / Describe possible bottlenecks that could impact performance.
89 / System must support connecting over multiple networks and/or connectivity options
90 / Define the system’s network bandwidth requirement.
91 / Does the system support synchronization method via USB or Bluetooth (ActiveSync).
92 / Describe how the system provides server authentication
93 / Does the system work in a secured network environment /VPN
94 / The system must be able to connect wirelessly and/or use hot spots
95 / Describe how the system maintains data security
96 / Describe the system’s offline functionality synchronization process.
97 / System must allow access to data outside of Maximo in a manner that seamless to end user.
98 / Describe the process of uploading and downloading data between Maximo and devices
99 / Describe the methodology to access a Maximo database.
Architecture and integration into Maximo
/Mobile Requirement /
100 / Provide an explanation and diagram of the system architecture and integration into Maximo /
101 / Describe the features of each core component of the system /
102 / Describe how the system interacts with multiple Maximo instances /
103 / Does the system require a dedicated server /
104 / Can the system reside on the same server as Maximo /
105 / Does the system work on a Virtual machine /
106 / Define the procedure to integrate Maximo patches /
107 / How does your system address potential Maximo Upgrade Paths /
108 / Describe the system support of hierarchical data structures (e.g. Location, Asset & Failure codes.) /
109 / Describe how the system supports log in and group membership data access /
110 / Describe the role of system support as it pertains to the system administrator /
111 / Explain the disposition of the application source code /
112 / The administrator must be able to configure screens viewed by the end user /
113 / The system must provide the ability to change navigation structures and/or paths /
114 / The System must allow for the use and/or populating value lists and drop-downs /
115 / The System must allow for filtering and querying of information by multiple fields /
116 / Describe any limits to record availability /
117 / Describe how much data can be stored offline and still maintain performance /
118 / Describe how data is validated /
119 / Describe system precautions related to protecting programs and data in the event of device failure /
120 / System must provide messages in the event of transmission errors. /
121 / The system should support a unique sign-on per user /
122 / The system should provide application support for conditional events /
123 / Describe how the system handles data conflict and their resolution /
124 / They system must allow a predetermined subsets of data downloaded based on user login /
125 / The system must support multiple time zones /
126 / Describe how the system support software distribution and updates /
127 / List the systems supported bar code Formats. /
128 / Describe the software handling of barcodes scanning with regards to entering data into fields, displaying matching data, etc. /
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Operating System
Mobile Requirement127 / List the supported operating systems
128 / List the system’s server hardware specifications
129 / List the systems end user hardware specification
130 / Describe if the system is able to take advantage of multi-processor hardware
131 / List any software required for server
132 / Define fault tolerance and scalability features
133 / How does the system defend against a single point of failure
134 / Describe how the system provides protection against potential bottlenecks which may impact performance
135 / The system should allow for application monitoring
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