LHS Counseling Department Senior Seminar 2017-2018

LHS Counseling Department Senior Seminar 2017-2018

NAVIANCE CHECKLIST

Naviance is a multipurpose tool that allows us to assist you in your career and college planning. More importantly, this year, it is used to process all of your transcript requests – for colleges, programs, the military, the NCAA, and scholarships. It is imperative that you understand how Naviance works, and follow all steps accurately and in a timely fashion. Some of this process began during Junior Seminars and last spring. Find out where you are on the checklist, and continue through the process in Senior Seminars and throughout the rest of the year.

College Planning

_____ 1. Register with Naviance:

You should have registered during Sophomore Seminars (for career exploration) and been reacquainted during Junior Seminars (developing a college list). If you can’tremember your password, click the I forgot my password link forassistance. If you have not registered, see your Counselor.

_____ 2. You should continually enter and update your potential schoolsunder “Colleges I’m Thinking About” in your Naviance account (throughout springof junior year, summer and intosenioryear).

Applying to Schools/Requesting Transcripts

_____ 3. Make sure that you have submitted the Naviance Records Release andPayment Authorization form (signed by a parent/guardian, if you are under 18; 18 year olds can sign for themselves), distributed in Junior Seminars. If you are unsure whether this hasbeen taken care of, please consult the list posted outside of Rm. 150. Paper copies are available in this location as well, and electronically at:

_____ 4. Open up a Common App account, complete the FERPA, and match your

Common App and Naviance accounts. You may have already started some of

these steps, but be sure that you have completed them all or we will be unable to

send out your documents.

Log into Naviance at:

Click on the gray Colleges top tab

Click on “Colleges I’m Applying To” link

Follow the links to the Common App

Create a Common App account

Click on Common App top tab, Education side tab

Complete“Current or Most Recent School” portion – Choose LHS

Click on College Search top tab

Adda college to your list (type in school name, click box next to school

name, click Add – if you don’t have a school in mind just yet, add any school as you can go back and delete it)

LHS Counseling Department Senior Seminar 2017-2018

Click on the My Collegesmaroon button in the pop up window, pick a school, click on Recommenders andFERPA and complete the FERPA:

Click on FERPA Release Authorization; read through the explanation; click the “I have fully read” box, Continue button, “I authorize” box, “I waive” or “I DO NOT waive” circle, “I understand” box; type in signature (the date populates itself); click Save

Return to your Naviance account page

Enter your Common App account email address and click the Match button

_____ 5. Move your “Colleges I’m Thinking About” to “Colleges I’m Applying To” by clicking on the boxes to the left of each school and clicking the gray “Move to Application List” box at the bottom of your list. Be sure to indicate “type” of deadline from the drop down box and click yellow “Add Applications” button.

Or, you can click on the “Colleges I’m Applying To” link at the left of your page, and add your schools there by clicking on the “add to this list” link. Indicate the type of deadline and search for the school by clicking on the “lookup” link, and click yellow “Add Colleges” button towards the bottom of the window. Complete the Tell us how you’re submitting these applications page, and click on the gray Update Applications button.

_____ 6. To request transcripts to be sent, click on the Colleges top tab and the Transcripts link on the left side. Click on the “Request Transcripts for My College

Applications”link. Click the add request box next to the colleges you are requestingtranscripts for under “Current Applications.” Scroll down and click the “Request Transcripts” button.

Print a copy of your Transcript Status page (“file print”), write your AND your counselor’s name at the top of the page, and bring to the Registrar’s office in rm. 152 by the dates listed below. The Registrar will then send anofficial copy of your transcript, the LHSSchool Profile, any Secondary School Report Forms, and your Counselor Statement to the colleges you’ve requested transcripts for.

Payment will be madeat the end of the school year via your MCC eSchool account. Be sure to only request transcripts that you need at that time, as once you request them in your Naviance account, you will be billed for them.

If you clicked the fee waiver box, please follow up with Ms. Leone, as instructed on the Naviance page.

LHS Counseling Department Senior Seminar 2017-2018

TRANSCRIPT REQUEST/COUNSELOR PACKET DEADLINES 2017-2018

TO ENSURE THAT YOUR TRANSCRIPT, THE LHS PROFILE, ANY SECONDARY SCHOOL REPORT FORMS, AND YOUR COUNSELOR STATEMENT REACH THE ADMISSIONS OFFICE BY THE COLLEGE’S APPLICATION DEADLINE, YOU MUST FOLOW THE ABOVE STEPS AND GIVE YOUR COUNSELOR PACKET TO YOUR COUNSELOR AND YOUR TRANSCRIPT STATUS PAGE PRINTOUT TO THE REGISTRAR BY THE FOLLOWING DATES:

COLLEGE APPLICATION DEADLINELHS SUBMIT DEADLINE

October 15thSeptember 22nd

November 1stOctober 4th

November 15thOctober 18th

December 1stNovember 3rd

December 15thNovember 17th

January 1stDecember 1st

January 15th December 18th

February 1stJanuary4th

February 15thJanuary 18th

March 1stFebruary 8th

Rolling Admissions3 weeks prior to date requested

THIS PROCESS IS FOLLOWED FOR ALL OF YOUR SCHOOLS, REGARDLESS OF THEIR “SUBMISSION TYPE” [COMMON APP (“CA” ICON), NON COMMON APP ELECTRONIC (COMPUTER MONITOR ICON), AND HARD COPY MAIL (POSTAGE STAMP ICON)]

LHS Counseling Department Senior Seminar 2017-2018

Requesting Teacher Recommendations

Each of your teachers has a Naviance account, and they will be able to upload their recommendations into Naviance. To make sure that their recommendations are sent in a timely fashion, be sure to communicate clearly to them your list of schools and their deadlines, and follow the steps below:

____ 7. Log into your Naviance account

Click on Colleges top tab

Under the My Colleges section, click on the “letters of recommendation” link and click on the aqua Add Request button.

Choose your teacher(s) in the drop down box and indicate the schools you would like them to send their letter to – in many cases, you will click the ALL box; if you have any schools that only allow 1 letter, you would click the individual school(s) to ensure that the 1 letter you specify is the only one that gets sent to that school(Naviance will warn you when you have requested the maximum accepted by each school)

You do not need to add anything in the “personal note to teacher” box, other than a thank you

Click the Submit Request button

____ 8. Send your teacher(s) a follow up email indicating which schools they should send their recommendation to and which schools not to – since Naviance is not a communication tool, and is only used by teachers to send your recommendations, you MUST provide your teachers with up to date, specific information on your schools, their deadlines and your recommendation needs by email

THE PROCESS ABOVE IS FOLLOWED FOR YOUR SCHOOLS THAT ACCEPT DOCUMENTS ELECTRONICALLY [COMMON APP (“CA” ICON) OR NON COMMON APP ELECTRONIC (COMPUTER MONITOR ICON)]

If the school(s) you are applying to have a postage stamp icon showing in the “Submissions” column (on your “Colleges I’m Applying To” page), your teacher recommendation(s) must be sent out hard copy in the mail. Work with your teacher(s) on how to best accomplish this – some will prefer to give you a copy and you can send it out yourself; for others, you will provide them with stamped, addressed envelopes (use the LHS address for the return address).

EACH TIME YOU APPLY TO MORE SCHOOLS, YOU MUST

FOLLOW STEPS 5, 6, 7 AND 8

LHS Counseling Department Senior Seminar 2017-2018

Springtime Responsibilities

____ 9. Once you have decided on which school you will be attending, you must indicate the school in Naviance by logging into your account, clicking on Colleges I’m Applying To link, scrolling down to College that I am attending section, clicking on your school in the drop down menu, and clicking Update.

____ 10. Your final responsibility in Naviance is to complete the Graduation Survey (this is different than the survey The Musket puts out). You MUST complete this survey before you can pick up your cap and gown, as it is THE method for having your final transcript sent out. To complete this last task (woo hoo!), log into your Naviance account, click on About Me top tab. On the left side, under “surveys to take,” click on graduation survey link. Complete the survey, clicking continue until you receive the Graduation Survey Completed message – congrats, you’re done!

LHS Counseling Department Senior Seminar 2017-2018

Other Relevant Naviance Information/FAQ’s:

**If you need help removing any schools from your “Schools I’m Applying To” list (or you have duplicates – the same school is listed more than once), please see the Registrar and she can make corrections for you.

**If you have indicated you are applying Early Action, Early Decision, Regular Decision or Rolling, and you have changed your mind, you may utilize the pencil icon under the Edit column, on your Colleges I’m Applying To Page. If you have already requested transcripts before you made these edits, be sure to reprint your Transcript Status page, and follow up with the Registrar, to make sure she has the same information. If you have any deadline changes, please also notify your counselor and any teachers that are writing recommendations for you.

**To check the status of your LHS documents, please follow the instructions below:

Registrar “packet” (transcript, LHS profile, secondary school report forms, counselor statement):

Log into your Naviance account

Click on Colleges top tab

Click on Transcripts link (left side under Resources)

Click on View the status of all my transcript requests link

Your Transcript Status page will pop up, indicating your transcript

requests and when your materials were sent out by the Registrar

Teacher Recommendations:

Log into your Naviance account

Click on Colleges top tab

Click on Letters of Recommendation link

This page will show you all of your requested and cancelled recommendations, as well as their status

**For teachers no longer working at LHS:

Connect with the teacher’s academic department head as they will have information on whether the teacher is available to write recommendations, and, if so, the best way to communicate with them.

**Outside of LHS Recommendations:

You are responsible for having those sent to your colleges/outside organizations. You can either provide stamped, addressed envelopes to your recommender(s) with a list of deadlines, or, you can have them give you the original and you will mail out copies.