Minutes of the Extra Ordinary Governing Body

Held on Thursday 26th May 2016 commencing at 12.30pm

In the Boardroom, Sovereign House

Members
Present: / Miss Anthea Morris – Lay Memberand Vice Chair of the Governing Body (Chair)
Dr Emyr Wyn Jones – Secondary Care Doctor Member
Dr Sam Feeney – Locality Lead, Central Locality
Dr Jeremy Bradley – Locality Lead, North East Locality
Dr Andy Oakford – Locality Lead, North East Locality
Dr Marco Pieri – Locality Lead, North West Locality
Dr Niki Seddon – Locality Lead, North West Locality
Dr Pat Barbour – Locality Lead, South East Locality
Dr Khaimraj Singh – Locality Lead, South East Locality
Dr Lindsey Britten – Locality Lead, South West Locality
Dr Karen Wagstaff – Locality Lead, South West Locality
Mrs Jackie Pederson – Chief Officer
Mrs Hayley Tingle – Chief Finance Officer
Formal
Attendees present / Mrs Sarah Atkins Whatley – Chief of Corporate Services
Mrs Laura Sherburn – Chief of Partnerships Commissioning and Primary Care
In attendance: / Mrs Jayne Satterthwaite – PA (Taking Minutes)
Mr Andrew Russell – Deputy Chief Nurse (Attending on behalf of Mrs Mary Shepherd)
Mr James Boyle – KPMG
Mrs Julia Holmes –Assistant Head of Finance
Mr Ian Carpenter, Head of Communications & Engagement

ACTION

Welcome and Introductions
Miss Morris welcomed everyone to the Extra Ordinary Governing Body meeting.
There were0members of the public in attendance at the meeting.

Apologies

Apologies were received from:
  • Dr David Crichton – NHS Doncaster CCG Chairman
  • Mrs Linda Tully – Lay Member
  • Mrs Mary Shepherd – Chief Nurse
  • Mrs Ailsa Leighton – Deputy Chief of Strategy & Delivery – Urgent Care
  • Dr Rupert Suckling – Director of Public Health
  • Mrs Deborah Hilditch – Healthwatch Doncaster Representative
  • Mrs Kim Curry – DMBC Representative

Declarations of Interest
There were no declarations of interest made.
Annual Reporting Arrangements
Mrs Tingle informed Members that the Annual Accounts had been submitted in draft on the 21st April 2016, reviewed by the Audit Committee in both the informal and formal session on 5th May 2016 and 12th May 2016 respectively and is to be submitted in final format by 12noon on Friday 27th May 2016.
Annual Report
Performance Report
Mrs Atkins Whatley stated that the Performance Report gives a high level summary of the purpose and activities of the organisation, key issues and risks, performance analysis and reflects the delegation of Primary Care Commissioning to NHS Doncaster CCG.
The Governing Body approved the signing of the Performance Report and Mrs Pederson signed the document.
Accountability Report
Mrs Atkins Whatley stated that the Accountability Report includes:
  • The Member’s Report
  • The Statement of Accountable Officer’s Responsibilities
  • The Governance Statement
  • The Remuneration and Staff Report
The Governing Body approved the signing of the Statement of Accountable Officer’s Responsibilities, the Governance Statement and the Accountability Report and Mrs Pederson signed the documents
Annual Accounts
Mrs Tingle presented the Annual Accounts for 2015/16 and explained that the Accounts have been prepared under International Financial Reporting Standards (IFRS) in accordance with the Department of Health Group Manual for Accounts 2015/16 comparisons made with 2014/15, a Change Log has been used to record amendments from draft to final and all changes have been approved by Auditors.
The Governing Body approved the signing of the Statement of Financial Position and Mrs Pederson signed the document
Mrs Pederson and Mrs Tingle confirmed that they had already signed the Consistency Statement.
ISA 260 Report to those charged with Governance
The ISA Report is provided by, and is the opinion of, External Audit. An unqualified opinion was noted with no recommendations as part of the Audit process.
Mr Boyle explained that the Summary of the External Audit provides an overview of the work completed, that they have not found anything significant in their audit and that a clean unqualified audit opinion conclusion has been reached.
The key areas of focus are the value for money to ensure the financial statement is correct and fair, and the ongoing concern regarding acute providers however there are plans in place going forward and External Audit are confident that arrangements are appropriate. External Audit concluded that the CCG has adequate arrangements to secure economy, efficiency and effectiveness in its use of resources.
Mr Boyle praised Mrs Tingle and the Finance Team for the presentation of high quality documents.
Letter of Management Representation
Mrs Atkins Whatley explained that the Letter of Management Representation was a statement from the Chief Officer to External Audit confirming that the financial statements give a true and fair picture and have been properly prepared.
The Governing Body approved the signing of the Letter of Management Representation and Mrs Pederson signed the document.
Next steps
The next steps were noted as:
  • Submission of Annual Report and Accounts to NHS England by 12noon on Friday 27 May 2016
  • Publication of the Annual Report and Accounts on the CCG website by Friday 10 June 2016
  • Hold a public meeting to present the Annual Report and Accounts by 30 September 2016

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