SADDLE RIDGE ESTATES ASSOCIATION, LTD.
MINUTES OF SREA MONTHLY BOARD MEETING
NOVEMBER 8, 2007
Present:Bill Barreau, President & Acting Director-Ground, Micki Fuerst, Treasurer
Jim Thiel, Director-Utilities, Randy Davis,Vice President & Acting Director-Buildings
Absent:John Prest, Director-Roads & Driveways
Guests:Floyd Loomis, Miles Oakey, & Joseph Duesler
Call to Order: The meeting was called to order by President Bill Barreau at 6:32 P.M. at
the Bethlehem Lutheran Church.
Minutes: Micki Fuerst read the October 11, 2007 minutes. There
being one correction to read “lift station pump” the minutes were approved as read on a
motion by Jim Thiel, seconded by Randy Davis. All voted in favor.
Reports of Officers:
Treasurer’s Report: Micki Fuerst reported as follows:
Micki distributed the monthly financial & reserve account statements to the officers.
There was an overage of $5,550 paid out from the Siding Reserve Fund for last fiscal year. Since all the funds budgeted to the Siding Reserve Fund for this fiscal year expenses will be needed, Micki suggested that the overage come out of the Unallocated
Reserve Fund. A discussion followed. Jim Thiel made a motion to approve this. Randy Davis seconded the motion.All voted in favor. Motion passed.
Micki reported that because interest rates are dropping she has been meeting with Nicole Maas at Amcore Bank to consider different ways to cut our monthly cost and increase our interest earnings.
New owners of Unit 6018 are Thomas & Lonnie Thompson.
Utilities Report: Jim Thiel reported as follows:
Jim advised that we will be able to obtain 2 new pumps for the lift station pump house (600 circle) for $18,432
Jim and Floyd & Dorothy Loomis got rid of a lot of correspondence from unit owners that was over 10 years old. Jim thanked them for their help.
Chlorination System is ready to go any time it will be necessary.
Randy Davis asked Jim Thiel if a box of siding that’s 12 feet long could be stored in the storage building. Jim stated the siding could be stored there or in the pump house.
Roads & Driveways Report: John Prest was absent.
Building Report: Randy Davis reported as follows:
Randy has accepted a bid from R and R Construction for completion of numerous jobs totaling approximately $13,000. A copy of their insurance certificate has been gotten. The various jobs include siding repair jobs; patching jobs, etc.
Raimer Roofing will be completing the new roof on Unit 6006 soon
Units 638, 6008, 404 are scheduled for siding repairs or new siding.
Unit 6018 & Unit 638 will be evaluated for repairs.
Grounds Report: Bill Barreau reported as follows:
Unit 205 work is completed by Badger Basement.
At the first entrance of SREA there are 2 trees that need to be removed.
Last pickup for lawn debris will be November 12th.
Tru Green representative looked at our lawn damage, took soil samples. The last service was canceled.
Additional quotes on lawn service will be gotten.
Borders and Beyond is repairing sidewalks and removing necessary trees.
Old Business:
Bill Barreau and Randy Davis reported that discussions are continuing with Saddle Ridge Corporation (Charlie Kirk and Lee Gosda) regarding management services for work (repairs, painting, etc.) to be done within SREA. The management services that would be provided would be assessing the job, getting the recommended bids, coordinating the work, & making the final inspection that the work is completed. The Director of Buildings would still receive the work orders, approve payments (Board for anything over $1500), & have final decision as to what would be done (Board approval when required).
Street lights for Courts 300 and 6000 will be tabled for the present.
Bill Barreau is waiting for bids on the signage for the second entrance.
A notice will be given to unit owners to remind them about cleaning up after their pet.
Board members will continue the process in clarifying the bylaws. Locating a new attorney to represent us was discussed.
Bill Barreau will contact Unit 114 owners that the Board still needs a letter from their insurance carrier as to exactly what they covered and what they declined to pay.
New Business:
Candidates for the Board openings were introduced. The candidates are Miles Oakey and Joseph Duesler. Discussion followed explaining the positions open, what each position entailed. Board dismissed the candidates. Discussion followed. Bill Barreau nominated the two candidates, Joesph Duesler for Director of Buildings, Miles Oakey, Secretary. Jim Thiel seconds the motion. All voted in favor. Motion passed.
Trailer parking was discussed. Jim Thiel will notify the unit owner about the rules.
Annual chimney inspections were discussed. List of known wood burning fireplaces was given to each Board Member. Bill Barreau will address this issue with all unit owners. Micki Fuerst will again contact our insurance carrier about how often the fireplaces need to be inspected.
Discussed the $500 road repair payment given to SRA from SRC. Road management agreement was discussed.
Sewer hookups were discussed. SRC reports 61 hookups remaining.
Next meeting is scheduled for Thursday, March 19, 2008 at 6:30 P.M.
There being no further business, a motion by Jim Thiel, seconded by Micki Fuerst was made to adjourn. All voted in favor. Motion passed. Adjournment at 8:50 P.M.
Respectfully submitted:
Micki Fuerst
Acting Secretary