VENDOR PRE-QUALIFICATION FORM

PLEASE USE ATTACHMENTS IF NECESSARY

Section 1 – CompanyInformation

  1. Vendor name
/ Click here to enter text.
  1. Reconciliation Email
/ Click here to enter text.
  1. Company Web Page
/ Click here to enter text. /
  1. Company Phone No
/ Click here to enter text. /
  1. Company Mobile Phone No
/ Click here to enter text. /
  1. Company Fax No
/ Click here to enter text. /
  1. Contact Person Title
/ Click here to enter text. /
  1. Contact Person Email
/ Click here to enter text. /
  1. Contract Person Phone
/ Click here to enter text. /
  1. Contact Person Mobile
/ Click here to enter text. /
  1. Owners of Company
(i.e., private, sole owner, state, parent company, subsidiary, etc.) / Click here to enter text. /
  1. Year established
/ Click here to enter text. /
  1. Previous Company Identity (if applicable)
/ Click here to enter text. /
  1. Type of Company (Limited, partnership, etc.)
/ Click here to enter text. /
  1. Date of Company Registration
/ Click here to enter text. /
  1. Registration Number
/ Click here to enter text. /

Address Information

  1. Country
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  1. City
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  1. Address
/ Click here to enter text. /
  1. Zip Code
/ Click here to enter text. /
  1. Tax Number
/ Click here to enter text. /
  1. Tax Office
/ Click here to enter text. /
  1. Mersis ID
/ Click here to enter text. /

Scope of Activities (Scope of Supply/Service)

  1. Scope of Activity 1
/ Click here to enter text. /
  1. Scope of Activity 2
/ Click here to enter text. /
  1. Scope of Activity 3
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  1. Scope of Activity 4
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  1. Scope of Activity 5
/ Click here to enter text. /
  1. Scope of Activity 6
/ Click here to enter text. /

Vendor Type(s)

  1. Vendor Type(s)
Please select the following as applicable:
(Customs, Agent, Exporter, Importer, Insurer, Shipping Agent, Supplier, Sub-supplier, Subcontractor, Subsidiary) / Click here to enter text. /
  1. If Subsidiary, please indicate the Parent Company Name
/ Click here to enter text. /

Section 2 – Company Organization

  1. Provide names of employees who hold the following company positions or equivalent:
  • President/Managing Director
/ Click here to enter text. /
  1. Provide numbers of employees broken down as follows:
  • Management/Administrative
  • Engineering
  • Construction/Production
  • Quality
/ Click here to enter text. /
  1. Please provide number of Permanent/Temporary staff
/ Click here to enter text. /

Section 3 – Company Financial & Insurance Details

  1. Please provide details of turnover ($) for previous 2 years
/ Click here to enter text. /
  1. Please list your Insurance Policy types, limits, deductibles
/ Click here to enter text. /
  1. Submit financial reports prepared according to International Financial Reporting Standards, if not available submit financial tables presented to tax authorities for the last 3 years
/ ☐ Attached ☐ Not Attached
  1. Submit Banking reference
  • Credit worthiness
/ ☐ Attached ☐ Not Attached
  1. Submit copy of your "Registration Document" from Chamber of Commerce
/ ☐ Attached ☐ Not Attached
  1. Submit copy of your list of Authorized Signatories
/ ☐ Attached ☐ Not Attached
  1. Submit document of "Tax Clearance Letter" from local tax authority
/ ☐ Attached ☐ Not Attached
  1. Submit "Registration Document" from tax office (where applicable)
/ ☐ Attached ☐ Not Attached
  1. Present the following financial situation: (over 250,000 USD or Direct Project/Process Material Orders)
-Value of assets
-Anticipated turnover
-Value of work in progress / ☐ Attached ☐ Not Attached
  1. Submit Bonding reference (over 250,000 USD or Direct Project/Process Material Orders)
/ ☐ Attached ☐ Not Attached

Section 4 – Company Activities

  1. Provide a list of Projects/Clients worked with during the last 5 years
/ Click here to enter text. /
  1. Please provide a list of works, services and /or goods supplied by you over the past 5 years giving the following data:
  • Scope of supply/service etc.
  • Approx. value ($)
  • Duration
  • Client
/ Click here to enter text. /
  1. Provide the area of covered and uncovered storage
/ Click here to enter text. /
  1. Please provide details of your major equipment including capacity, age and condition
/ Click here to enter text. /
  1. Please provide in-house design capacity and manpower
/ Click here to enter text. /

The following table has to be filled in for each factory:

  1. Factory Name
/ Click here to enter text. /
  1. Street Address
/ Click here to enter text. /
  1. Mailing Address
/ Click here to enter text. /
  1. Phone No
/ Click here to enter text. /
  1. Fax No
/ Click here to enter text. /
  1. Number of Employees (By Trade)
/ Click here to enter text. /
  1. Yearly Production Capacity
/ Click here to enter text. /
  1. Average Yearly Production
/ Click here to enter text. /
  1. Number of work hours and work off for the next 12 months (preferably in graph or bar chart form)
/ Click here to enter text. /
  1. Please submit organization chart detailing Management Structure
/ ☐ Attached ☐ Not Attached
  1. Present Workload (State Manhours / Total Manhour Capacity)
/ Click here to enter text.
  1. Shipping Facilities
(Rail – truck –water – air) / Click here to enter text. /
  1. Shipping Limitations
(Max. weight and dimensions that can be manufactured at and transported from Vendor’s works) / Click here to enter text. /
  1. Subcontracted services (list of work normally subcontracted to others)
/ Click here to enter text. /
  1. Methods, systems and procedures used to monitor subcontracted work
/ Click here to enter text. /

Section 5 – Planning & Scheduling Systems and Procedures

  1. Current Planning & Scheduling System (state type of systems used as follows):
/ ☐ Computerized ☐ Manual
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  1. Current Cost Control & Accounting System (state type of systems used as follows):
/ ☐ Computerized ☐ Manual
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Section 6 – Quality Assurance

  1. Do you have a documented Quality Management System, conforming to the requirements of ISO 9001 or other equivalent National Standard?
/ ☐ Yes ☐ No
  1. Do you have a Quality Manual or Plan describing the organization’s Quality Management System? Please provide a copy of your:
  • Quality Manual
  • Quality Management System Certificates
  • Quality Policy / Commitment
/ ☐ Yes ☐ No
☐ Attached ☐ Not Attached
  1. Is your Quality Management System documented by means of written procedures, policies, and work instructions?
/ ☐ Yes ☐ No
  1. Has your Quality Management System been audited by any third party within the scope of ISO or any other National Standard, within the last two years? If so, provide a copy of the certificate of approval.
/ ☐ Yes ☐ No
☐ Attached ☐ Not Attached
  1. Does your organization have defined quality objectives? (If yes, please state or attach a copy of your quality objectives)
Also please provide documentation that shows that the objectives are measured at regular intervals, and their current level of achievement / ☐ Yes ☐ No
☐ Attached ☐ Not Attached
  1. What are the critical work processes that your organization controls and how do you ensure the effectiveness of those processes?
/ Click here to enter text. /
  1. How do you verify and review the effectiveness of your Quality Management System?
/ Click here to enter text. /
  1. How do you exercise and monitor process control and rework? Please briefly explain
/ Click here to enter text. /
  1. How are nonconforming products identified and their use prevented?
/ Click here to enter text. /
  1. How does your organization identify areas that require corrective or preventive action? How do you ensure that the implemented actions are effective?
/ Click here to enter text. /
  1. How do you keep interaction with customers and collect their feedback complaints for your product?
/ Click here to enter text. /
  1. How do you ensure continual improvement of your quality management system, processes, and products?
/ Click here to enter text. /
  1. Works such as; concrete operations, steel erection, architectural finishes, complex rigging operations, and other operations as deemed necessary will be carried out under a method statement.
Please explain how you expect to achieve this requirement and provide details of any work method statements currently in place / Click here to enter text. /
  1. How do you inspect the works performed at factory /construction site? What system is in place to demonstrate the works are inspected, recorded, and compliant to the requirements?
/ Click here to enter text. /
  1. How do you identify and manage risks associated to the Quality? Briefly explain
/ Click here to enter text. /

Section 7 – SafetyPolicyandProcedures

Please refer to Appendix A of this document for the HSE system evaluation questionnaire.

THIS FORM WAS FILLED BY

Name Surname:

Title:

SIGNATURE:

DATE:

Section 8 – Evaluation (This section must be filled by ENKA)

Evaluation

/ Unacceptable / Fair / Good
Safety & Environmental
Quality Assurance & Control
Previous experience
Facilities & Equipment
Financial & Insurances
Evaluation / Result / Approval
Can be registered as approved vendor with no reservations / Date:
Can be registered as approved vendor with some reservations / Comments:
Cannot be registered as approved vendor
Audit at vendor facilities recommended? Yes No

Evaluation Perfomed by:

Attachment B

Vendor Pre-Qualification Form Page: 1/8