VENDOR PRE-QUALIFICATION FORM
PLEASE USE ATTACHMENTS IF NECESSARY
Section 1 – CompanyInformation
- Vendor name
- Reconciliation Email
- Company Web Page
- Company Phone No
- Company Mobile Phone No
- Company Fax No
- Contact Person Title
- Contact Person Email
- Contract Person Phone
- Contact Person Mobile
- Owners of Company
- Year established
- Previous Company Identity (if applicable)
- Type of Company (Limited, partnership, etc.)
- Date of Company Registration
- Registration Number
Address Information
- Country
- City
- Address
- Zip Code
- Tax Number
- Tax Office
- Mersis ID
Scope of Activities (Scope of Supply/Service)
- Scope of Activity 1
- Scope of Activity 2
- Scope of Activity 3
- Scope of Activity 4
- Scope of Activity 5
- Scope of Activity 6
Vendor Type(s)
- Vendor Type(s)
(Customs, Agent, Exporter, Importer, Insurer, Shipping Agent, Supplier, Sub-supplier, Subcontractor, Subsidiary) / Click here to enter text. /
- If Subsidiary, please indicate the Parent Company Name
Section 2 – Company Organization
- Provide names of employees who hold the following company positions or equivalent:
- President/Managing Director
- Provide numbers of employees broken down as follows:
- Management/Administrative
- Engineering
- Construction/Production
- Quality
- Please provide number of Permanent/Temporary staff
Section 3 – Company Financial & Insurance Details
- Please provide details of turnover ($) for previous 2 years
- Please list your Insurance Policy types, limits, deductibles
- Submit financial reports prepared according to International Financial Reporting Standards, if not available submit financial tables presented to tax authorities for the last 3 years
- Submit Banking reference
- Credit worthiness
- Submit copy of your "Registration Document" from Chamber of Commerce
- Submit copy of your list of Authorized Signatories
- Submit document of "Tax Clearance Letter" from local tax authority
- Submit "Registration Document" from tax office (where applicable)
- Present the following financial situation: (over 250,000 USD or Direct Project/Process Material Orders)
-Anticipated turnover
-Value of work in progress / ☐ Attached ☐ Not Attached
- Submit Bonding reference (over 250,000 USD or Direct Project/Process Material Orders)
Section 4 – Company Activities
- Provide a list of Projects/Clients worked with during the last 5 years
- Please provide a list of works, services and /or goods supplied by you over the past 5 years giving the following data:
- Scope of supply/service etc.
- Approx. value ($)
- Duration
- Client
- Provide the area of covered and uncovered storage
- Please provide details of your major equipment including capacity, age and condition
- Please provide in-house design capacity and manpower
The following table has to be filled in for each factory:
- Factory Name
- Street Address
- Mailing Address
- Phone No
- Fax No
- Number of Employees (By Trade)
- Yearly Production Capacity
- Average Yearly Production
- Number of work hours and work off for the next 12 months (preferably in graph or bar chart form)
- Please submit organization chart detailing Management Structure
- Present Workload (State Manhours / Total Manhour Capacity)
- Shipping Facilities
- Shipping Limitations
- Subcontracted services (list of work normally subcontracted to others)
- Methods, systems and procedures used to monitor subcontracted work
Section 5 – Planning & Scheduling Systems and Procedures
- Current Planning & Scheduling System (state type of systems used as follows):
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- Current Cost Control & Accounting System (state type of systems used as follows):
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Section 6 – Quality Assurance
- Do you have a documented Quality Management System, conforming to the requirements of ISO 9001 or other equivalent National Standard?
- Do you have a Quality Manual or Plan describing the organization’s Quality Management System? Please provide a copy of your:
- Quality Manual
- Quality Management System Certificates
- Quality Policy / Commitment
☐ Attached ☐ Not Attached
- Is your Quality Management System documented by means of written procedures, policies, and work instructions?
- Has your Quality Management System been audited by any third party within the scope of ISO or any other National Standard, within the last two years? If so, provide a copy of the certificate of approval.
☐ Attached ☐ Not Attached
- Does your organization have defined quality objectives? (If yes, please state or attach a copy of your quality objectives)
☐ Attached ☐ Not Attached
- What are the critical work processes that your organization controls and how do you ensure the effectiveness of those processes?
- How do you verify and review the effectiveness of your Quality Management System?
- How do you exercise and monitor process control and rework? Please briefly explain
- How are nonconforming products identified and their use prevented?
- How does your organization identify areas that require corrective or preventive action? How do you ensure that the implemented actions are effective?
- How do you keep interaction with customers and collect their feedback complaints for your product?
- How do you ensure continual improvement of your quality management system, processes, and products?
- Works such as; concrete operations, steel erection, architectural finishes, complex rigging operations, and other operations as deemed necessary will be carried out under a method statement.
- How do you inspect the works performed at factory /construction site? What system is in place to demonstrate the works are inspected, recorded, and compliant to the requirements?
- How do you identify and manage risks associated to the Quality? Briefly explain
Section 7 – SafetyPolicyandProcedures
Please refer to Appendix A of this document for the HSE system evaluation questionnaire.
THIS FORM WAS FILLED BY
Name Surname:
Title:
SIGNATURE:
DATE:
Section 8 – Evaluation (This section must be filled by ENKA)
Evaluation
/ Unacceptable / Fair / GoodSafety & Environmental
Quality Assurance & Control
Previous experience
Facilities & Equipment
Financial & Insurances
Evaluation / Result / Approval
Can be registered as approved vendor with no reservations / Date:
Can be registered as approved vendor with some reservations / Comments:
Cannot be registered as approved vendor
Audit at vendor facilities recommended? Yes No
Evaluation Perfomed by:
Attachment B
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