Phone: 908-204-3001; Fax: 908-204-3015; Website: www.bernards.org
Resolution #090267
Award of Bid to Deacon Equipment Co., 22 Wedgetown Road, Bloomsburg, PA 17815
In the Amount of $202,378.96 for One (1) 2009 Mobark Wood Hog (Or Equivalent)
WHEREAS, The Township received bids on Tuesday, April 14, 2009 for One (1) 2009 Mobark Wood Hog (Or Equivalent). The Bid Summary as follows:
VENDOR / UNIT COST / OPTION #1 / OPTION #2 / TOTAL COSTCherry Valley Tractor Sales / $174,995.00 / $1,158.75 / $738.38 / $176,892.13
Deacon Equipment Company / $199,665.00 / $2,364.16 / $349.80 / $202,378.96
and:
WHEREAS, Deacon Equipment Company presented a bid on a 2009 Mobark Wood Hog (Or Equivalent) with no exceptions and Cherry Valley Tractor Sales’ bid revealed many deviations to the bid specifications; and
WHEREAS, it is the combined recommendation of the Director of Public Works, Administrator and Purchasing Agent to award this contract to Deacon Equipment Company, 22 Wedgetown Road, Bloomsburg, PA 17815 in the amount of $202,378.96 and
WHEREAS, the Supervisor of Treasury Services has certified that funds are available in the budget; the line item appropriations to be charged is Capital Ordinance # 2076K, line account # C-04-55-076-K01; and
WHEREAS, this contract has been awarded to Deacon Equipment Company through a "fair and open process" pursuant to N.J.S.A. 19:44A-20.4, et seq."
NOW, THEREFORE BE IT RESOLVED, by the Township Committee of the Township of Bernards, Somerset County, New Jersey that the Purchasing Agent is hereby authorized to issue a purchase order to: Deacon Equipment Company, 22 Wedgetown Road, Bloomsburg, PA 17815 in the amount of $202,378.96.
Agenda and Date Voted: June 9, 2009
TREASURER’S CERTIFICATIONI, Bruce McArthur, CFO/Township Administrator of the Township of Bernards, hereby certify that adequate funds are available for the above referenced purchase in the amount not to exceed $202,378.96. Monies are available in Capital Ordinance # 2076-K line account C-04-55-076-K01. The funding ordinance is scheduled for adoption on 6/9/09; this certification is contingent on that adoption.
Date: 6/3/09 /
Bruce McArthur, CFO
Township Administrator
EXPLANATORY STATEMENT
Two bids were received on Tuesday April 14, 2009 for One (1) 2009 Mobark Wood Hog (Or Equivalent). The apparent low Bidder was Cherry Valley at $176,892.13 and the second bidder was Deacon Equipment Company at $202,378.96.
All documents for both bidders have been reviewed for compliance with the specifications. Deacon Equipment Company is in full compliance taking no exceptions to the bid. Cherry Valley’s bid contains many exceptions and deviates from the bid specifications.
These deviations range from performance issues to long term maintenance issues. Many of these exceptions will hamper the Township’s ability to operate as intended and cost considerably in future years for maintenance issues. These deviations highlight that Cherry Valley’s was not responsive to the bid.
As such, it is my recommendation, based upon review of the bid packages submitted and memo dated May 4, 2009 to Municipal Clerk Denise Szabo and Purchasing Agent Francis J. Decibus that the bid awarded to Deacon Equipment Company in the net total amount of $202,378.96. They were the lowest responsive bidder that met all specifications without exceptions or deviations.
Pat Monaco
Date: Director of Public Works
PURCHASING CERTIFICATION
I herby certify that I have prepared this resolution and reviewed it for accuracy.
Date: June 2, 2009 /
Francis J. Decibus, QPA, Purchasing Agent
CERTIFICATION
I hereby certify this is a true and exact copy of a resolution adopted by the Bernards Township Committee on 06/02/2009.
Denise Szabo, Municipal Clerk