GSAHRMM Healthcare Expo 2018

Our objective is to further the profession of Healthcare Resource and Materials Management in the Greater San Antonio Texas area. We accomplish this by promoting close cooperation between medical supply chain professionals and medical supply vendors to increase efficiencies and knowledge of supply chain management. To further this relationship we are hosting our second annual Healthcare Expo in San Antonio. We believe this event will continue to foster valuable business relationships in San Antonio and across the region.

Exhibitor Tiered Levels

Stand out to hundreds of supply chain decision makers from across the region who are attending GSAHRMM’s Healthcare Expo in search of new and innovative solutions for their healthcare organizations.

Take advantage of GSAHRMM’s multiple marketing channels to raise name and brand recognition as well as establish and strengthen valuable relationships. Share your business vision, mission, and marketing goals with us, and GSAHRMM will work with you to create a package that fits your needs, budget, and target audience.

General Exhibitor Details / $600
6 x 8 table, black table cloth, and two chairs*
Logo recognition
Tote Bag inserts
Two Free Passes to attend Reverse Expo Evening Reception*
Advertising in one conference-related email blast sent to registered attendees.
Networking opportunities that include lunches, receptions and refreshment breaks.
Exclusive, non-conflicting exhibit hall hoursto meet attendees.
Space on Exhibit Hall Stamp Card encouraging attendee participation at booth.
Logo recognition during the show on General Session slides with hundreds of attendees from local hospitals in our region.
Two complimentary full-conference access to educational sessions, boxed lunch and afternoon snack(per booth)*
Exhibit Hall perimeter security*
  • One additional ticket will be available to purchase for $45.00. There is a limit of 3 Suppliers from your organization per table. If you need to purchase an additional table it will be set side-by-side.
  • Chapter members and Non-members that do not register as an official participant of this event(not purchasing a booth) are prohibited from handing out literature/solicitation. There will be a fee of $600.00 for any offenders.
  • The Booth Stamp card game encouragesmaximum attendee participation and networking.
  • All reasonable measures are taken to secure the exhibit hall, individual booths and materials contained within exhibit booths are the responsibility of the exhibitor.
  • REGISTER today. Space is limited and will be on a first come basis. Don’t be turned away due to the delay in registering. Visit our website at to complete the registration form. Payment is due no later than April2nd, 2018.

Evening Reception (Reverse Expo)

This event will provide sponsors with an opportunity to network one-on-one with decision makers in a casual reverse expo style environment. The reception offers an exceptional opportunity to meet and greet hundreds of attendees from the region as well as select decision makers from the following facilities: University Healthcare System, Baptist Health System, Uvalde Memorial Hospital, San Antonio Military Medical Centers, Christus Health System, Guadalupe Regional Medical Center, Hill Country Memorial, Nix Healthcare System, Methodist Healthcare System, Forest Park Medical Center, Victory Healthcare, The San Antonio Orthopaedic Group.

  • Standard sponsorship includes two free passes.
  • Premium level includes four free passes.
  • Additional tickets are available for purchase at $45 each.

Event Details

The expo and reception will be held at the Norris Convention Center in San Antonio, Texas.

Join usin the Red Oak Ballroom on 28 June, 2018 at the Norris Convention Center. Located at 618 NW Loop 410, Suite 207, San Antonio, TX 78216. A map and driving directions are available at along with a list of area hotels.


Additional Sponsorship Opportunities

Choose from a wide range of opportunities to complement your company’s marketing plan an increase visibility with hundreds of healthcare leaders and decision makers. The following opportunities are available to provide your company with increased visibility with GSAHRMM members and expo attendees before, during and after the Expo. Consider the following exhibitor opportunities to increase your booth flow and marketing opportunities within the region. These opportunities are limited and on a first come first serve basis. Don’t miss out!

o discuss advertising options that match your goals and budget.

Sponsorships / Benefit / Cost / Quantity
Title Sponsor* /
  • Logo on Tote Bag provided to each attendee.
  • Priority placement of two tables near registration.
  • 5 additional free passes for reverse expo/evening reception.
  • Expo Lunch Sponsor: Company Logo prominently displayed on sponsor signage during the event, on napkins, plus a sticker with logo and booth number will be placed on the outside of the boxed lunches. Includes special verbal recognition.
  • Logo recognition before the show in the GSAHRMM Brochure mailed to hundreds of potential attendees (must meet print deadlines) and on the with hyperlink.
  • One-time email to all GSAHRMM Members and attendees following the event.
  • One Bingo Question.
/ $3,500 / 2
Gold Level * /
  • Logo on Water Bottle provided to each attendee.
  • Premium table location
  • 4additional free passes for reverse expo/evening reception.
  • Evening Reception Sponsorship: Company Logo prominently displayed on signage throughout the venue, napkins and buffet table, and verbal recognition.
  • Logo recognition before the show in the GSAHRMM Brochure mailed to hundreds of potential attendees (must meet print deadlines) and on the with hyperlink.
  • One-time email to all GSAHRMM Members and attendees following the event.
  • One Bingo Question.
/ $2,500 / 2
Silver Level * /
  • Logo on Lanyard provided to each attendee.
  • Preferred table location
  • 3additional free passes for reverse expo/evening reception.
  • Refreshment Break Sponsorship: Company Logo prominently displayed on signage throughout the venue, napkin and snack refreshment table, and verbal recognition.
  • Logo recognition before the show in the GSAHRMM Brochure mailed to hundreds of potential attendees (must meet print deadlines) and on the with hyperlink.
  • One Bingo Question.
/ $1,500 / 2
Bronze Level * /
  • Preferred table location.
  • 2 additional free passes for reverse expo/evening reception.
  • Exhibit Hall Lounge Sponsorship: The lounge is the gathering place for attendees to grab a bite to eat and catch up on work. Company Logo prominently displayed on signage on individual tables and event hall. Includes verbal recognition.
  • Logo recognition before the show in the GSAHRMM Brochure mailed to hundreds of potential attendees (must meet print deadlines) and on the with hyperlink.
  • One Bingo Question.
/ $1,000 / 4
Expo Door Prize(s) / Become part of the excitement as hundreds of attendees gather in the expo hall for grand prize drawings. You can address the crowd and announce the winner of your door prize. / * / *
Bingo Question(s)* / Extra encouragement of attendee participation at your booth. / $25 / 10
Keynote Speaker Sponsorship / Speaker introduction and recognition signs during session. / $1,000 / 1
  • We recognize that suppliers may bring door prizes as an impromptu give away and it is appreciated. If you would like to donate a door prize we ask that it be registered with any of the event coordinators so that proper recognition can be provided.
  • The Bingo card game encourages attendee and sponsor participation and networking. Everyone is eligible to receive a door prize.
  • Preferred location open to ten sponsors; tables assigned upon date registration received.
  • Includes all general exhibitor benefits listed above.
  • If needed, an electrical drop is available for a small fee of $20.

Registration, Contract & Application

SPONSORSHIP TIERED LEVEL: ______ELECTRIC DROP ($20): ______

SPONSORSHIP SELECTION (Optional)______BINGO QUESTION ($25): ______

REVERSE EXPO ($45): ______TOTAL DUE: ______ATTENDEE NAMES/TITLES (3): ______

______

GSAHRMM SPONSORSHIP AND ADVERTISING PROGRAM PARTICIPANTS MUST ADHERE TO THE FOLLOWING:

1. Pricing: All GSAHRMM advertising and sponsorship pricing is guaranteed through May 15, 2018.

2. Payment: Payment is required in full before sponsorship benefits begin. Upon receipt of this application, GSAHRMM will provide an invoice.

3. Cancellation: If your company must cancel, for any reason, less than 30 days before the event, you are subject to cancellation fees determined by GSHARMM. GSAHRMM reserves the right to determine the fee, on a case-by-case consideration, up to the full amount of registration.

4. Give-away: Any give-away must be pre-approved by GSAHRMM. Request for approval must be submitted in writing and include a description of the item, proposed verbiage, and logo(s).

5. Deadlines: Benefits of GSAHRMM Sponsorship and Advertising Program are subject to print and name submission deadlines.

6. Transfer of Benefits: Benefits are not transferable and are not redeemable for cash credits.

7. Limited Liability: The liability of GSAHRMM for any act, error, or omission for which it may be legally responsible shall not exceed the cost of any cash payment. GSAHRMM will not, in any event, be liable for consequential damages, including but not limited to, lost income or profits.

8. Change, Cancellation, or Substitution of Benefits: GSAHRMM reserves the right to change, cancel, or substitute any GSAHRMM Sponsorship and Advertising opportunity or benefit at any time.

The agreement and this document represent the entire understanding and contract between parties involved and shall be governed by the laws of the State of Texas. Any person executing this agreement represents that he or she is fully authorized to do so and agrees to be bound to all terms and conditions by signing the GSAHRMM Sponsorship and Advertising Contract & Application.

Name (please print): ______Title: ______

Authorized Signature: ______Date: ______

Invoices and tax ID# will be sent upon receipt of a signed contract. Send signed contract and electronic company logo to . Notify GSAHRMM who to send invoice information to:

Company Name: ______

(As it should appear in print)

Contact Name: ______Title: ______

Email address: ______Phone: ______

Mailing Address: ______

Greater San Antonio Association of Healthcare Resource & Material Management Chapter (GSAHRMM)

PO Box 701053, San Antonio, TX 78270