Kansas National Guard Child and Youth Program Guidelines

Kansas National Guard-Family Programs

Kansas National Guard Child and Youth Program Guidelines

Draft, 7 October 2009

1.  Chapter 1 – Introduction

1.1.  Vision statement

1.2.  Mission Statement

1.3.  Specific Goals

2.  Chapter 2 – State Youth Coordinator Expectations

2.1.  Purpose

2.2.  References

3.  Chapter 3 -- Position Description

3.1.  Purpose

3.2.  References

4.  Chapter 4 -- Budget

4.1.  Purpose

4.2.  Key Components

4.3.  Quality Standards & Staffing

4.4.  Budget Requests

4.5.  References

5.  Chapter 5 -- Volunteer Outreach

5.1.  Purpose

5.2.  References

6.  Chapter 6 -- Transportation

6.1.  Purpose

6.2.  References

Appendix A

·  Awards and Recognition

Appendix B

·  Childcare

Appendix C

·  CYS Initiatives, Resources, Partnerships

Appendix D

·  Faith Based Relationships

Appendix E

·  Marketing & Publications

Appendix F

·  Recruiting & Retention

Appendix G

·  Service-Learning

Appendix H

·  Technology Based Solutions

Appendix I

·  Training SOP

Appendix J

·  Youth Camp SOP

Appendix K

·  Draft Regulation

Appendix L

·  State Youth Coordinator Position Description

·  Volunteer Agreement Form

Appendix M

·  State Sponsored Background Checks POC

o  DoD 1402.5, “Criminal History Background Checks on Individuals In Child Care Services”, January 19,1993

·  Supervisory Youth Readiness Specialist Performance-Based Statement of Work

·  State Youth Coordinator Position Description

Appendix N

·  National Guard Family Program Funding Guidance FY10

Appendix O

·  Glossary

MEMORANDUM FOR RECORD

SUBJECT: Kansas National Guard

Child and youth Program Standard Operating Procedures (SOP)

Chapter 1

1  Vision Statement, Mission Statement, and Specific Goals

1.1  Vision Statement - It is the Kansas National Guard’s objective to support the social, emotional, and academic needs of National Guard children and youth. To enhance quality of life for National Guard members, their families, and the communities in which they live through a robust network of trained volunteers allied with active and reserve components, government agencies, employers, veteran & volunteer service organizations, and private businesses.

1.2  Mission Statement - To establish and facilitate ongoing communication, involvement, support, and recognition between National Guard families and the National Guard in a partnership that promotes the best in both. Our mission is to foster great leaders of the future. Through the youth program we will strive to build resiliency and high self-esteem. The Kansas National Guard Child and Youth Program is here to provide the National Guard youth with the opportunity for personal growth through education, training, and volunteer opportunities.

1.3  Specific Goals - In meeting this objective, the following goals of the program apply:

1.3.1  To provide awards and recognition through local and state programs that recognizes outstanding youth. (see appendix A)

1.3.2  Resource quality childcare that is affordable, accessible, and accredited to families of National Guard service members. (see appendix B)

1.3.3  Promote Army CYS initiatives to National Guard families, children and youth. Initiate new partnerships in the support of National Guard children and youth and facilitate access to all available resources for the children and youth of National Guard service members (see appendix C)

1.3.4  Foster faith-based relationships in support of National Guard children and youth. (see appendix D)

1.3.5  Utilize marketing methods to support National Guard child and youth programming. Research, create and implement pertinent educational materials and resources that will aid stakeholders in their understanding and support of child and youth issues. (see appendix E)

1.3.6  Utilize child and youth programs as an effective tool for recruiting and retention. (see appendix F)

1.3.7  Use service-learning to support the social, emotional, and academic needs of National Guard children and youth. (see appendix G)

1.3.8  To promote technology-based solutions and maximize child and youth initiatives through technological innovation. (See appendix H)

1.3.9  Maximize training opportunities and enhance current training initiatives for National Guard children and youth and their advocates. (see appendix I)

1.3.10  Provide standards, curriculum, and assessment for state youth camps. (see appendix J)

1.3.11  Develop curriculum for all pertinent stakeholders that meets the unique needs of National Guard children and youth.

1.3.12  Use research findings to support and develop National Guard children and youth programs.

Chapter 2 -- State Youth Coordinator Expectations

2.1 Purpose

Kansas State Youth Coordinator will implement the goals in the following manner.

·  Participate in professional development opportunities.

o  Mid-Year Training (Winter)

o  National Youth Symposium (Summer)

·  Communicate effectively with the State Family Program Director and Wing Coordinators in each state and territory.

·  Initiate new and strengthen existing partnerships in the support of National Guard children and youth.

o  4-H Military Liaisons

o  National Association for Child Care Resource and Referral Agencies (NACCRRA)

o  National Military Family Association (NMFA)

o  Military Child Education Coalition (MCEC)

o  Drug Demand Reduction (DDR)

·  Identify, locate and make contact with all National Guard children and youth in the state or territory.

·  Maximize training opportunities and enhance current training initiatives for National Guard children and youth and their advocates to include:

o  Deployment Briefings

o  Reunion Briefings

o  Child and Youth Training (ages 9-12)

o  Leadership Training (ages 13-17)

o  Selection of Youth Symposium attendees

o  Development of State Youth Symposiums

o  Promotion of candidates for the Guard Teen Panel

o  Summer Camps

·  Reinforce, encourage, and promote the involvement of the Air Guard as well as other service branches.

2.2 References

Required and related publications are listed in Appendix K.

Chapter 3 -- Position Description

3.1 Purpose

The purpose of this position is to serve as a team supervisor and advisor on Youth Deployment issues, responsible for the development, planning, implementing, and administering of the Kansas National Guard Child and Youth Program concerning family and quality of life issues while a family member is in any phase of the deployment cycle. The primary goal is to keep the families of deployed members connected and to facilitate a smooth readjustment during the reunion phase. The work directly affects the social and cultural wellness of military members and their families, and contributes to the improvement and effectiveness of the family before, during and after the deployment of the military family member.

3.2 References

Required and related publications are listed in Appendix L.

Chapter 4-- Budget

4.1 Purpose - The purpose of funding for all NGB-FP sponsored programming is to promote self-reliance and satisfaction with military life through prevention, education and training. Funding specific to youth programming (NGB-FP-QYDP) is provided to fund personnel at required levels to operate National Guard Child and Youth Programs, partnership agreements (OMK, DDR, R & R, etc.). Programs include youth development training for the purpose of building resiliency in preparation for the phases of deployment.

4.2 Key components include:

·  Youth camps/Training, 4-H Clubs, BGCA

·  Teen Leadership Camps, 4-H Clubs, Service Learning

·  Youth Councils

·  Armory Sponsored Programs

·  Academic Support

·  Technical Support (VTCs, internet, computer equipment, etc.)

·  Instructional Programs:

o  Deployment/Reunion Briefings

o  State Youth Symposiums

·  GTP Members

·  State Youth Council Meetings

·  National Youth Symposium

·  Prevention Initiatives

·  Extracurricular activities (teams, lessons, tutoring, etc.)

4.3 Quality Standards and Staffing

Staffing Standards: Each state/territory is authorized to hire a State/Territory Youth Coordinator (See Appendix M-Knowledge Required by the Position)

Standards: State/Territory Coordinators will be provided at least two (2) training opportunities per year:

·  National Youth Symposium

·  Mid-Year Training

4.4 Budget Requests

All budget requests will be reviewed by the SFPD prior to submission to NGB-J1-FP Resource Manager due NLT 15 July of each calendar year. They must follow the State/Territory Youth Program Budget Template to include funding needed for events, travel, and support items.

4.5 References

Required and related publications are listed in Appendix M.

Chapter 5 -- Volunteer Outreach

5.1 Purpose – Volunteer outreach is necessary to have enough staffing at youth trainings. It also keeps our family members involved and giving back to help others. It also helps with retention and recruiting of National Guard members and families. The following are steps that must be taken to become a volunteer:

a. Individuals interested in becoming a volunteer for the NGCYP must sign a volunteer agreement form available from the State Family Program Director.

b. Upon receipt of the agreement, a staff member can then contact them for an interview to discuss their volunteer interests and potential assignments.

c. All volunteers must provide a current FBI criminal history check prior to working with children and youth.

5.2 References

Required and related publications are listed in Appendix N.

Chapter 6 -- Transportation

6.1 Purpose

From time to time it will be necessary to transport children and youth to accomplish child and youth programming.

a. Contractors must consult the Statement of Work for guidance related to transporting children and youth in privately owned vehicles. (See appendix M)

b. The use of GSA vehicles may be authorized for transporting children and youth. Check with your local Joint Force Headquarters GSA Fleet Manager to determine availability.

6.2 References

For more information relating to transporting children and youth, please refer to AR 600-55 which is available at: http://www.usapa.army.mil/pdffiles/r600_55.pdf.

APPENDIX A –

PROGRAM POINTS

National Awards Programs;

Check out these other national recognition programs for youth and adults working with youth that your program may be eligible to apply for.

http://www.ysa.org/awards/award_grant.cfm

Grants and awards support and motivate youth, teachers, service-learning coordinators, and youth-serving organizations to plan and implement projects for National Youth Service Day and on-going service throughout the year. Youth Service America thanks our sponsors who support and underwrite the following grants and awards to increase the quality and quantity of service and service-learning.

http://www.pointsoflight.org/awards/dpol/

The Daily Point of Light Award honors individuals and volunteer groups that have made a commitment to connect Americans through service to help meet critical needs in their communities. It focuses on the goals for children and youth set by the President's Summit for America's Future. Each weekday, one volunteer or volunteer effort in the country receives a Daily Point of Light Award.

http://www.youthlink.org/us/awards.php

Youth in Action is dedicated to recognizing the many contributions young people are making in their communities and to our country every day. As a small example, youth volunteer the equivalent of over $30 billion of their time each year as a way to give back. Have you made a difference or do you know someone who has?

http://www.caringinstitute.org/html/ar/ar.html

Through the National Caring Awards the Caring Institute seeks to identify, honor, and reinforce the activities of particularly caring Americans; those who ennoble the human race by transcending self in service to others. Each year the Caring Institute recognizes 10 adults, and 5 young adults through the National Caring Awards

http://www.congressionalaward.org/congress/

Bronze award has a minimum age of 14 and requires 210 hours of service over at least 7 months. Silver award has a minimum age of 16 and requires 420 hours over at least one year. The Gold is awarded to 18- 23 year olds and requires 840 hours over at least 2 years.

http://www.presidentialserviceawards.org/tg/PSSA/

President’s Student Service Awards: Youth must be between kindergarten and college age and have performed at least 100 hours of service per year for the Gold Award. Silver Award goes to K-8 for 50 hours per year.

APPENDIX B

MILITARY CHILD CARE IN YOUR NEIGHBORHOOD http://www.naccrra.org/MilitaryPrograms/mcciyn.php

Our Goal for You

• We support military families with the cost of high-quality child care outside military installations

Am I eligible?

• Active Duty (Army, Marines Corps, Navy, and Air Force) military families are eligible
• Active Duty National Guard (AGR) serving under Title 10 or Title 32, United States Code (U.S.C.) military families are eligible

How will it help me?

• Help locating high-quality child care options in local communities
• Subsidize the cost of high-quality child care while a non-military spouse is working or attending school
• Provide a subsidy for 60 days while a non-military spouse is looking for work

The following are programs that DoD considers high-quality:

1.  National Association for the Education of Young Children (NAEYC) or National Accreditation Commission (NAC), or National Early Childhood Program Accreditation (NECPA) accredited child care centers

2.  Council on Accreditation (COA) accredited school-age programs

3.  National Association of Family Child Care (NAFCC) accredited family child care homes

4.  Child Development Associate (CDA) credentialed FCC provider or Early Childhood Education or Child Development degreed FCC provider

Eligible families call 1-800-424-2246 to apply or request an application or visit www.naccrra.org/MilitaryPrograms to apply online.

This program is a result of a partnership between the Department of Defense, the National Association of Resource and Referral Agencies (NACCRRA.org) and local CCR&R’s (Child Care Resource and Referral Agencies).

Care must be provided at nationally accredited child care centers. Contact www.ChildCareAware.org to locate nationally accredited (not state licensed) care

OPERATION: CHILD CARE http://www.naccrra.org/MilitaryPrograms/operation-military-child-care.php

For families of service members participating in Operation Enduring Freedom and Operation Iraqi Freedom

Ages: 4 weeks to 11 years old

Our Goal for You

• We'll provide child care fee assistance for National Guard and Reserve who are activated or deployed and whose children are enrolled in non-DoD licensed child care programs
• We'll also provide child care fee assistance for deployed, Active-Duty Military (Army, Marine Corps, Navy, and Air Force) whose children are enrolled in non-DoD-licensed child care programs

Am I eligible?

• Families/legal guardians of the children of National Guard & Reserve Service Members who are currently activated/deployed are eligible
• Families/legal guardians of the children of deployed Active Duty Soldiers, Marines, Sailors, and Airmen who are unable to access child care on military installations are eligible

How will it help me?

• Help locating licensed child care options in your community
• Reduced child care fees, through a subsidy
• Eligible to participate during the period of the Service Member's deployment period and for 60 days after the return of the Service Member
• Provide a subsidy for 60 days while a non-military spouse is looking for work

Providers wanted to help military families. Resource and Referral agencies and the National Association of Child Care Resource and Referral Agencies (NACCRRA) have teamed up to administer the free services. Care has been provided at homes, child care centers, armories or other meeting halls. Parents must make informed choices when selecting care for their children. This volunteer service is available across the country, depending on the location of participating providers. Providers can join the program at any time.