B 5732

REQUEST FOR BID FOR BLANKET CONTRACT

(This is not a purchase order)

Request for Bid Number: B5732

Bids will be accepted no later than 2:00 p.m. central time on: Thursday, February 18, 2016

Authorized by: Erwin Bukin

For: Athletic Cleaning, Re-Conditioning and Repair Service, Blanket Contract. This RFB consists of 20 pages, including the four-page Appendix A, one-page Appendix B, one-page Schedule H1-A, one-page Schedule H1-B and two-page Schedule H1-C.

1.0Terms and Conditions

The individual signing in § 8.0 of this document hereby agrees, on behalf of the Bidder, to furnish services described in § 4.1 at the unit prices quoted, subject to the MPS Terms and Conditions for Bids dated April 14, 2014, found at (then click on “District”, “Vendors & Contractors”, “Vendors”, “Terms & Conditions” and then “MPS Terms and Conditions for Bids”) which are hereby incorporated by reference. The following general terms and conditions also apply to this Request for Bid (RFB):

  1. All bids must be received and time-stamped in the Department of Procurement and Risk Management (Office of Finance), Room 160 no later than 2:00 p.m., central time, on the date indicated above. Bids that are electronically submitted will be considered time-stamped by the received date and time in the MPS email system.
  2. Each item must have the unit price and the extended line total.
  3. Bids must be submitted as follows:
  4. If electronically,to: .
  5. The subject line of bidder’s submission email must contain the following: “Bid response”; RFB number; date due; and bidder’s name. Failure to include this information is cause for rejection of a bid.
  6. Any attachments to electronic submissions must be in Microsoft Word, Adobe PDF, or ZIP file formats and under 10MB in size.
  7. If you do not receive an auto-generated email that your bid was received, you must take immediate action. MPS will not accept responsibility for any network or power outages that may occur during the electronic transmission of bids.
  8. If by regular first class U.S. Mail, to: Milwaukee Public Schools, Procurement and Risk Management, P.O. Box 2181, Milwaukee, Wisconsin 53201-2181.
  9. Bid must be included inside a sealed envelope labeled with: “Bid response”; RFB number; date due; and bidder’s name. Failure to include this information is cause for rejection of a bid.
  10. If by private delivery service or anything other than first class U.S. Mail, to: Milwaukee Public Schools, Procurement and Risk Management, 5225 West Vliet Street, Room 160, Milwaukee, Wisconsin 53208.
  11. Bid must be included inside a sealed envelope labeled with: “Bid response”; RFB number; date due; and bidder’s name. Failure to include this information is cause for rejection of a bid.
  12. All bids must be signed in § 8.0 of this document or they will be deemed non-responsive and rejected.

In the event of a conflict between any terms contained in this RFB and the Terms and Conditions for Bids dated April 14, 2014, the terms and conditions of this RFB will govern.

2.0Contract Compliance Services (CCS) Requirements

2.1 Summary

In educating the children and youth of Milwaukee, MPS is also a primary purchaser of goods and services in the Milwaukee marketplace.MPS believes it is obligated to display, in its own operations, the values of excellence, diversity and economic responsibility that it strives to teach its students. To that end, many MPS contracts require the use of HUB firms and the engagement of contractors in Student Employment and/or Student Career Education activities.

HUB participation must be “commercially useful”; i.e., the goods or services to be provided by the HUB firm are a direct function of the scope of services described in this RFB and resulting contract. The HUB participation requirement may be met by respondent in several ways:

(1)By identifying your firm as a certified HUB contractor that intends to perform a minimum of the required HUB participation for this RFB;

(2)By engaging in a joint venture with a certified HUB firm;

(3)By subcontracting with one or multiple certified HUB firm(s); or

(4)By making second-tier purchases from one or multiple certified HUB firm(s).

Respondents are free to meet HUB participation requirements with any certified HUB vendor as long as proof of HUB certification is provided. Respondents may also contact MPS’s Office of Contract Compliance Services for a list of MPS-registered HUB firms. NO CREDIT FOR PARTICIPATION WILL BE GRANTED UNTIL MPS-RECOGNIZED HUB FIRM CERTIFICATION DOCUMENTATION IS RECEIVED.

The Student Engagement program seeks to maximize contractor involvement in career education and employment opportunities for students. Student Engagement has two separate components: (1) career education activities that directly involve MPS students; and (2) paid student employment hours that provide one or more MPS students with an actual, meaningful employment experience. To meet student employment hours, the contractor-employed students must be MPS students, registered through MPS’s Office of Contract Compliance Services. Once hired by contractor, students will be paid, at a minimum, the current Living Wage Rate as identified by the City of Milwaukee Ordinance 310-13. Under no circumstances will students work under conditions that would be considered a hazardous work environment.

Career Education activities include, but are not limited to, the following:

(1)Classroom presentations at MPS project sites or various contractor career-specific activities.

(2)Full classroom or small group tours of office environments. If a contractor is going to provide this type of activity, all required permission slips/arrangements must be made with the school by following normal field trip procedures.

(3)Classroom skill development project activities in conjunction with teacher lesson plans such as math, science, reading, writing, etc.

(4)Other CCS-approved contractor provided options.

Student Employment participation includes, but is not limited to, the following options:

(1)Employment placement within prime contractor’s establishment.

(2)Student summer employment placement.

(3)Student after-school and weekend placement, where appropriate.

(4)Alternative placement. (An alternative placement arrangement is an available option for contractors with documented age restrictions or capacity and location limitations.)

(5)Other CCS-approved provided options.

Further additional information relating to HUB participation requirement and the Student Engagement requirement can be found at

2.2 Requirements

The HUB participation requirement for the contract to be awarded pursuant to this RFB is:

5% per 12-month term.

The Student Engagement requirement for the contract to be awarded pursuant to this RFB is:

300 hours of Student Employment per 12-month term; and 10 hours of Career Education per 12-month term.

A respondent’s status as a 501(c)(3) tax-exempt nonprofit organization does not excuse it from fulfilling these requirements. Failing to meet the assigned CCS Requirements may result in financial sanctions.

2.3Forms

Bidder must complete and return those forms checked below with its bid or it will fail as to that minimum proposal requirement. The required forms are attached to this RFB. Fillable versions of these same forms can also be found at (click on Forms and Schedules, then click on Vendors). The fillable version of the forms must be printed, signed and attached to bids.

Appendix A - HUB Utilization Plan (If box is checked, current certification document, with NAICS code, must be submitted with RFP response.)

Appendix B - Prime Vendor Information Sheet

Schedule H1-B - Student Career Awareness/Education Plan/Commitment

Schedule H1-A - Student Employment Commitment

OREither Schedule H1-A or Schedule H1-C must be returned.

Schedule H1-C - Alternative Placement Request Student Employment

MPS’s CCS Manager will be the sole judge of the suitability and completeness of the returned forms and assign a “Pass”/ “Fail” determination accordingly. Bids determined to have “Failed” will be rejected as non-responsive. Failing to meet the assigned CCS Requirements can result in financial sanction.

3.0Questions and Addenda

Any questions or requests for clarifications must be directed, in writing, to and received no later than 2:00 p.m. (central) on Thursday, February4, 2016. The subject line of the email must be “B5732 - Question”. The only contact authorized with any MPS staff regarding this RFB is through this question process. Unauthorized contact with any MPS employee is cause for rejection of a bid.Responses to any questions received, along with any additional information, changes or clarifications will be provided to all bidders in the form of an addendum posted to the MPS Bids & RFPs site at “Vendors & Contractors”, “Vendors”, “Bids & RFPs”). Bidders are responsible for checking this website for any future addenda or information prior to the due date.

4.0Scope of Request

4.1Services Requested

This RFB is for a blanket contract for athletic cleaning, re-conditioning and repair service, with pickup and delivery, for a three-year-period. The blanket contract is anticipated to commence July 1, 2016 and continue through June 30, 2019.

Sufficient laundry bags must be furnished at no additional cost. Weekly pick up will occur at any of the 18 high schools and alternative schools currently participating in athletics. More school sites may be added at any time during the contract period. The successful vendor must contact each school regarding the delivery service scheduling pick-up and drop-off locations in the school. Schools must be provided vendor’s contact person and appropriate phone and fax numbers.

Bidder will clean, repair and recondition the materials and deliver back to a secure area of the respective gym, or to an alternative location as requested by the staff. If a delivery cannot be made to a school on the scheduled delivery date, the school staff shall be notified by telephone, fax or email of the change within 24 hours in advance of the scheduled delivery date.

During the football season, uniforms must be picked up weekly, cleaned and/or reconditioned and/or repaired and returned to the same school by Thursday of the same week. For all sports, bidder must be able to complete same-day emergency cleaning and/or repair of uniforms and equipment with pick-up and delivery service.

MPS school staff must verify, count and sign a pick-up and delivery ticket for all items picked up and delivered. The same amount of picked up items must be returned to the school where they were picked up. Itemized invoices are to be submitted to the MPS Office of Athleticsfor payment. Payments will be made quarterly. Delivery tickets are to be signed by the school staff at time of delivery of items and are to be part of the itemized invoice submitted to the Office of Athletics.

4.2Bid

The items specified in this RFB will be used for bid evaluation and award purposes only. The items listed below are representative of those that may be cleaned, re-conditioned and repaired.Quantities listed are estimates only and MPS does not guarantee the amount that will actually be cleaned, re-conditioned and repaired.Items and quantities cleaned, re-conditioned and repaired will not, however, be limited to this listing. MPS reserves the right to clean, re-condition and repair like-items from the bid awardee not included in this listing. Other items not listed in this RFB are to be cleaned, re-conditioned and repaired at rates comparable to those quoted for like items in this RFB.

ItemItem
No. / 3 Year Estimated
Quantity / Unit / Description / Unit Price / Extended Line Totals
(All charges, including costs associated with pick-up and delivery and for laundry bags must be incorporated into unit prices)
. / Section 1-Cleaning and/or Repair of Basketball Uniforms
1. / 4,200 / Ea. / Clean Shorts…………………………………………………………………………..
2. / 4,400 / Ea. / Clean Jerseys…………………......
3. / 700 / Ea. / Repair Jerseys…………………………......
4. / 1,300 / Ea. / Clean Shooting Shirts………………………………………………………………...
5. / 10 / Ea. / Repair Shooting Suits……......
6. / 500 / Ea. / Clean Warm-up Jackets………………………………………………………………
7. / 150 / Ea. / Repair Warm-up Jackets………………......
8. / 80 / Ea. / Clean Sweat Shirts……………………………………………………………………
9. / 20 / Ea. / Clean Sweat Pants………………………………………………………………….
10. / 70 / Ea. / Clean Polo Shirts……………………………………………………………………..
11. / 30 / Ea. / Clean Scrimmage Vests………………………………………………………………
12. / 400 / Ea. / Clean Player Bags…………………………………………………………………….
13. / 40 / Ea. / Clean Equipment Bags……………………………………………………………….
Section 2-Cleaning and/or Repair of Baseball/Softball Uniforms
14. / 2,400 / Ea. / Clean Pants…………………………………………………………………………...
15. / 2,000 / Ea. / Clean Jerseys……………………………………………………………………….
16. / 600 / Ea. / Repair Jerseys…………………………......
17. / 700 / Ea. / Clean T-Shirts…………………………......
18. / 300 / Ea. / Clean Warm-up Jackets………………………………………………………………
19. / 50 / Ea. / Repair Warm-up Jackets………………......
20. / 150 / Ea. / Clean Sweat Shirts……………………………………………………………………
21. / 50 / Ea. / Clean Sweat Pants……………………………………………………………………
22. / 150 / Ea. / Clean Sliding Pants……………………......
23. / 400 / Ea. / Clean Undershirts…………………………………………………………………….
24. / 350 / Pr. / Clean Stirrups………………………………………………………………………...
25. / 607 / Pr. / Clean Shoes………………………………………………………………………...
26. / 170 / Ea. / Clean Player Bags…………………………………………………………………….
Section 3-Cleaning of Cheerleader Uniforms
27. / 200 / Ea. / Clean Skirts…………………………………………………………………………..
28. / 100 / Ea. / Clean Warm-up Jackets……………………………………………………………...
Section 4-Cleaning and/or Repair of Cross Country Uniforms
29. / 200 / Ea. / Clean Shorts…………………………………………………………………………..
30. / 200 / Ea. / Clean Jerseys…………………………………………………………………………
31. / 50 / Ea. / Repair Jerseys…………………………......
32. / 130 / Ea. / Clean Sweat Pants………………………………………………………………….
33. / 120 / Ea. / Clean Sweat Shirts……………………………………………………………………
34. / 30 / Ea. / Repair Sweat Shirts……………………......
Section 5-Cleaning and/or Repair of Football Uniforms
35. / 20,000 / Ea. / Clean Pants…………………………………………………………………………...
36. / 1,900 / Ea. / Repair Pants…………………………………………………………………………..
37. / 21,500 / Ea. / Clean Jerseys……………………………………………………………………….
38. / 1,800 / Ea. / Repair Jerseys…………………………......
39. / 3,600 / Pr. / Clean Stockings………………………………………………………………………
40. / 500 / Ea. / Clean Scrimmage Vests………………………………………………………………
41. / 150 / Ea. / Repair Scrimmage Vests………………......
42. / 1,300 / Ea. / Clean Girdle Pants……………………………………………………………………
43. / 350 / Ea. / Repair Girdle Pants……………………......
44. / 2,757 / Pr. / Clean Hip Pads……………………………………………………………………..
45. / 2,800 / Pr. / Clean Thigh Pads……………………………………………………………………..
46. / 2,800 / Pr. / Clean Knee Pads………………………......
47 / 70 / Ea. / Clean Rib Pads………………………………………………………………………..
48. / 300 / Ea. / Clean Undershirts…………………………………………………………………….
49. / 180 / Ea. / Clean Sideline Jackets………………………………………………………………..
50. / 10 / Ea. / Repair Sideline Jackets……………………………………………………………….
51. / 900 / Pr. / Clean Shoes……………………………......
52. / 100 / Ea. / Clean Mess Bags……………………………………………………………………..
53. / 130 / Ea. / Replace Belts………………………………………………………………………....
Section 6-Cleaning and/or Repair of Soccer Uniforms
54. / 1,300 / Ea. / Clean Shorts…………………………………………………………………………..
55. / 3,250 / Ea. / Clean Jerseys………………………………………………………………………
56. / 250 / Ea. / Repair Jerseys………………………………………………………………………...
57. / 400 / Ea. / Clean Warm-up Pants…………………......
58. / 300 / Ea. / Clean Warm-up Jackets………………………………………………………………
59. / 70 / Ea. / Repair Warm-up Jackets……………………………………………………………..
60. / 50 / Ea. / Clean Sweat Shirts……………………………………………………………………
61. / 100 / Pr. / Clean Shoes…………………………………………………………………………..
62. / 250 / Pr. / Clean Shin Guards……………………………………………………………………
63. / 400 / Pr. / Clean Stirrups………………………………………………………………………...
64. / 350 / Ea. / Clean Bags……………………………………………………………………………
Section 7-Cleaning of Swimming Uniforms
65. / 300 / Ea. / Cleaning Suits…………………………......
66. / 60 / Ea. / Cleaning Robes……………………………………………………………………….
67. / 30 / Ea. / Cleaning Capes……………………………………………………………………….
Section 8- Cleaning and/or Repair of Tennis Uniforms
68. / 40 / Ea. / Clean Skirts…………………………………………………………………………...
69. / 230 / Ea. / Clean Shorts…………………………………………………………………………..
70. / 280 / Ea. / Clean Jerseys……………………………………………………………………….
71. / 40 / Ea. / Repair Jerseys………………………………………………………………………...
72. / 10 / Ea. / Clean T-Shirts………………………………………………………………………...
73. / 120 / Ea. / Clean Warm-up Pants………………………………………………………………...
74. / 120 / Ea. / Clean Warm-up Jackets………………………………………………………………
75. / 10 / Ea. / Repair Warm-up Jackets……………………………………………………………...
76. / 40 / Ea. / Clean Sweat Pants………………………………………………………………….
77. / 20 / Ea. / Clean Sweat Shirts……………………………………………………………………
78. / 10 / Ea. / Repair Sweat Shirts………………………………………………………………...
Section 9-Cleaning and/or Repair of Track Uniforms
79. / 570 / Ea. / Clean Shorts…………………………………………………………………………..
80. / 540 / Ea. / Clean Jerseys……………………………………………………………………….
81. / 190 / Ea. / Repair Jerseys………………………………………………………………………...
82. / 440 / Ea. / Clean Warm-up Pants………………………………………………………………...
83. / 400 / Ea. / Clean Warm-up Jackets………………………………………………………………
84. / 70 / Ea. / Repair Warm-up Jackets……………………………………………………………...
85. / 140 / Ea. / Clean Sweat Pants………………………………………………………………….
86. / 210 / Ea. / Clean Sweat Shirts……………………………………………………………………
Section 10-Cleaning and/or Repair of Volleyball Uniforms
87 / 800 / Ea. / Clean Shorts…………………………………………………………………………..
88. / 1,000 / Ea. / Clean Jerseys……………………………………………………………………….
89. / 250 / Ea. / Clean Warm-up Pants………………………………………………………………...
90. / 250 / Ea. / Clean Warm-up Jackets……………………………………………………………....
91. / 150 / Ea. / Repair Warm-up Jackets ……………………………………………………………..
92. / 100 / Ea. / Clean T-Shirts………………………………………………………………………...
93. / 160 / Pr. / Clean Stockings……………………………………………………………………....
94. / 100 / Ea. / Clean Knee Pads……………………………………………………………………...
Section 11-Cleaning and/or Repair of Wrestling Uniforms
95. / 740 / Ea. / Clean Singlets………………………………………………………………………...
96. / 50 / Ea. / Repair Singlets……………………………………………………………………….
97. / 200 / Ea. / Clean Warm-up Pants………………………………………………………………...
98. / 160 / Ea. / Clean Warm-up Jackets……………………………………………………………....
99. / 10 / Ea. / Repair Warm-up Jackets……………………………………………………………...
100. / 60 / Ea. / Clean Sweat Pants………………………………………………………………….
101. / 100 / Ea. / Clean Sweat Shirts……………………………………………………………………
102. / 120 / Pr. / Clean Shoes…………………………………………………………………………..
103. / 30 / Pr. / Clean Knee Pads……………………………………………………………………...
104. / 10 / Ea. / Clean Face Guards……………………………………………………………………
105. / 250 / Pr. / Clean Ear Guards……………………………………………………………………..
106. / 90 / Pr. / Clean Shin Guards…………………………………………………………………....
107. / 120 / Ea. / Clean Player Bags………………………………………………………………….....
Section 12-Reconditioning of Baseball and Softball Uniforms
108. / 630 / Ea. / Clean, Sterilize and Wax Helmets……………………………………………………
109. / 20 / Ea. / Clean Chin Guards……………………………………………………………………
110. / 100 / Pr. / Clean Shin Guards……………………………………………………………………
111. / 10 / Pr. / Repair Shin Guards…………………………………………………………………...
112. / 140 / Ea. / Repair Chest Protectors……………………………………………………………....
113. / 50 / Pr. / Clean Knee Savers……………………………………………………………………
114. / 70 / Ea. / Repair Catchers Mitts………………………………………………………………..
115. / 100 / Ea. / Repair Fielders Gloves……………………………………………………………..
116. / 120 / Ea. / Repair Bat Grip-Synthetics…………………………………………………………...
117. / 70 / Ea. / Clean Equipment Bags……………………………………………………………..
118. / 20 / Ea. / Repair Equipment Bags………………………………………………………………
Section 13-Reconditioning of Football Helmets
119. / 3,100 / Ea. / Clean and Sterilize all Liners (Includes Chin Straps and Jaw Pads)..……………….
120. / 3,100 / Ea. / Helmet NOCSAE Test-Recertify-Insurance……………………………………….
121. / 3,100 / Ea. / NOCSAE Test Surcharge…………………………………………………………….
122. / 3,100 / Ea. / Air Liner and Valve Inspections(Includes……………………………………………
Inflating and Checking all Valves/Liners)
123. / 2,000 / Ea. / Buff and Wax…………………………………………………………………………
124. / 900 / Ea. / Repaint –Standard Paint……………………………………………………………..
125. / 5 / Ea. / Adams Elite Nose Bumper………………………………………………………...…
126. / 5 / Ea. / Adams Foam Liner………………………………………………………………...…
127. / 5 / Ea. / Adams Chin Strap………………………………………………………………….…
128. / 70 / Ea. / Air Advantage Liners………………………………………………………………
129. / 100 / Ea. / Air Back Sizer………………………………………………………………………..
130. / 30 / Ea. / Air Front Sizer………………………………………………………………………..
131. / 20 / Ea. / Air Side Liners………………………………………………………………………..
132. / 10 / Ea. / Air Nose Bumpers…………………………………………………………………....
133. / 120 / Ea. / Air Jaw Pads………………………………………………………………………….
134. / 280 / Ea. / Air 4-point Chin Straps……………………………………………………………….
135. / 20 / Ea. / Air 4-point Hard Cup Chin Straps……......
136. / 5 / Ea. / Pro Air 2 Stabilizer System…………………………………………………………..
137. / 15 / Ea. / Pro Air 2 Liners……………………………………………………………………....
138. / 30 / Ea. / Riddell Revolution Crown Liners…………………………………………………….
139. / 20 / Ea. / Riddell Revolution Back/Neck Liners………………………………………………..
140. / 10 / Ea. / Riddell Revolution Side Liners…………………………………………………….
141. / 5 / Ea. / Riddell Jaw Pads……………………………………………………………………...
142. / 30 / Ea. / Riddell Face Masks…………………………………………………………………..
143. / 10 / Ea. / Schutt Jaw Pads……………………………………………………………………....
144. / 20 / Ea. / Schutt DNA Face Masks……………………………………………………………..
145. / 50 / Ea. / Standard Face Masks…………………………………………………………………
Section 14-Cleaning Mascots
146. / 6 / Ea. / Cleaning Mascots…………………………………………………………………....
Section 15 -Reconditioning Football Shoulder Pads
147. / 3,100 / Ea. / Clean, Sterilize, New Laces and Minor Repairs……………………………………..
148. / 900 / Ea. / New Straps, Hardware and Parts, Replaced as Needed……………………………...
149. / 700 / Ea. / Major Restitching, Riveting and New Collars…………………………………......
Grand Total of Items 1 Through 149 Inclusive.

4.3Pricing

Prices quoted must be firm for one year, after which an escalator may be invoked if vendor’s price has increased.Any request for a price increase must be made in writing to the Director of Procurement and Risk Management at least 60 days in advance of the effective date of the increase and verified by a letter from the supplier and/or published price sheets. Any price increase will be based on product cost only and will not exceed 10% of the bid price at any time during the term of the awarded Contract.Any increase must be memorialized prior to its effective date in the form of a contract modification signed by authorized signatories of both parties.

Likewise, any de-escalation in price will be passed on to MPS.Vendors are obligated to treat price decreases as equally as price increases during the term of the Contract.

Discount offered for payment within designated period: % business days of a properly submitted invoice.

  1. Discount quoted will be applied in determining the final bid price.
  2. Payment discounts of less than 20 days will not be considered in the award of this bid.
  3. Discounts will be calculated from the date the properly submitted invoice is received.

4.4Performance Metrics

MPS maintains the right at any time during the term of the Contract to evaluate the Contract pursuant to the following performance metrics and invoke its right to terminate the Contract if the metrics are not being met.

Performance Metrics / Maximum Points
Efficiency and Accuracy of Pickups and Deliveries / 35
Customer Service / 25
Responsiveness to Problem Solving / 25
Invoicing and Billing Process Followed / 15
Total / 100

5.0Award Statement