Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
May 29 – May 31, 2015
Vicksburg City Pool
Vicksburg, MS
SANCTION:Held under the sanction of USA Swimming Inc., and Mississippi Swimming,
Inc. Sanction: MSI #1517
SPONSOR:Vicksburg Swim Association
LOCATION:Vicksburg City Pool and Sports Complex
900 Lee Street
Vicksburg, MS
Across from Vicksburg High School football stadium
Phone: 601-634-4516
FACILITY:Outdoor 50-meter and 25-yd racing courses. Eight lanes with non-turbulent
racing lane lines on both courses; electronic timing system with touch-pads;
large pool deck with several covered cabanas on deck; ample parking;
concession stand; picnic pavilion.The competition course has not been certified in accordance with 104.2.2c(4).
Water Depth:Short Course: Starting end depth _5ft____; midpoint depth _4ft____; turn end depth __3.8ft___. Turn end water depth meets / does not meet USAS minimum requirement for racing starts per Rule 103.2.
Long Course: Starting end depth 8ft_; midpoint depth _5ft____; turn end depth __3.8ft___. Turn end water depth does not meet USAS minimum requirement for racing starts per Rule 103.2.
TYPE OFFriday late morning: 12 & Under age group short course session, timed finals, single
COMPETITION:session (scored separately)
Friday afternoon: Age Group long-course session
Saturday/Sunday: Age group and Senior long-course sessions, timedfinals, split session (scored separately)
MEETWilliam Butler
DIRECTOR:770 Rollingwood Drive
Vicksburg, MS 39183
(601) 636-2977
MEET REFEREE:Tere Demoss STARTER:William Butler OFFICIALS: Brady Clark, Rock Fields
ELIGIBILITY:All participants must be registered USA Swimming athletes, and eachswimmer's 2015 USA Swimming registration number must appear on theentry recap sheet. Age on the first day of the meet (May 29, 2015) will determine a swimmer's age group. The person responsible for entering anyunregistered swimmer in the meet will be liable for a fine of $100.00 per unregistered swimmer.
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ENTRIES:The long course sessions will be limited to the first 250 swimmers. All entries
must be submitted with: a) properly completed entry recap sheets with
name/age/USA Swimming#, b) completed Cover Sheet with signed Release
Statement, and c) entry fees.
The meet will be run with HY-Tek's Meet Manager software. If you arealso using HY-Tek software, please send entries on CD, 3.5-in high-densitydiskette or email the entries, along with a meet entry summary report that listsevents, seed times, and USA Swimming registration #s for each swimmer. Ifthe HY-Tek software is not used, the enclosed entry forms should be used.
IMPORTANT: The Friday short course session, and Friday/Saturday/Sunday long course sessions will be run separately using the HY-Tek Software. Please provide two separate entry files, one for the short course session events (1 through 28), and one for the long course session events (events 29 through 124).
Entry times for the Friday Morning session events should be submitted using short course times. Entry times for Friday Afternoon, Saturday, and Sunday sessions should be submitted using long course times.
RELAY ENTRIES:All relay swimmers will be entered on the back of the relay entry cards by
their meet ID numbers. Coaches will find these entry cards and meet ID
numbers in the Coaches' packets available at the beginning of the meet.
Any relay team with participants not correctly entered by Meet ID number
may be disqualified. Any swimmer who is not swimming an individual
event, but is a "relay-only" swimmer, must be on the recap sheet as a relay-
only swimmer and must pay the $5.00 surcharge in order to be assigned a
Meet ID number.
LIMIT OFEVENTS:A swimmer may swim 4 individual events plus 2 relay per session, Max 5 individual events per day.
SEEDING:The meet will be pre-seeded according to USA Swimming Rules for timedfinals. Entry forms submitted without times, or unreadable times, will beseeded as "No Time." The 1500 and 400 Freestyle will be seeded and swumfastest to slowest alternating heats female/male. The meet director & referee reserve the right to swim the 1500 on Friday 2 per lane if needed to maintain meet timeline.
ENTRY FEES:Individual Events:$3.00 per event
Relay Events:$10.00 per relay
MSI Meet Surcharge:$5.00 per swimmer
Make checks payable to: Vicksburg Swim Association
ENTRY:Entries must be received no later than Friday May 22thBy Mid-Night
MAIL ENTRIESTO:
VSA Information
1813 Vicklan St
Vicksburg, MS 39180
LATE ENTRIES:Late entries will be accepted as space allows. No new heatswill be created. Late entries will not appear in the heat sheet. The charge forlate entries is $6.00 per individual event and $20.00 per relay.
SCHEDULE:Friday Morning Session
Warm-up from 10:00 a.m. to 10:50 a.m.
Competition starts at 11:00 a.m.
Friday Afternoon Session
Warm-up from 4:00 p.m. to 4:30 p.m.
Competition starts at 4:40 p.m.
Saturday and Sunday Morning Sessions
Warm-up from 8:30 to 9:30 a.m.
Competition starts at 9:45 a.m.
SCORING:Individual Events: 9-7-6-5-4-3-2-1
Relay Events: 18-14-12-10-8-6-4-2
*Friday AM: Individual Events listed as 8&Under will be scored as 6&Under& 7-8.
*Friday P.M., Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out into the following age groups ONLY: 14&Under15-UP
*Friday, Sat. & Sun. Individual Events listed as 12 & Under will scored as: 10&U, 11-12
AWARDS:Medals - All 12 & Under individual and relay events - 1st, 2nd, 3rd
Ribbons - All 12 & Under individualevents 4th thru8th places
Heat winner awards for all Friday morning session events
High Point awards for each age group (boys and girls), One set of awardsfor the short course session (6&U, 7-8, 9-10, 11-12 age groups)(See Scoring Section Above), One set for the long course sessions (10Under,11-12, 14 & Under, 15 & Up)(See Scoring Section Above).
Points counting toward high-point awards can only be scored in individualevents thatcorrespond to the swimmer's age group.
Team Awards: Banners 1st, 2nd, 3rd
ATTENTIONAll coaches and persons acting in any coaching capacity must be registered COACHES: Coach-certified members of USA Swimming and shall have satisfactorily
Completed the safety training required by USA Swimming.
CLERK OFThere will be no Clerk of Course. Swimmers, parents, and/or Coaches are responsible
COURSE:for getting their swimmers to the blocks when it is their time to swim. Events will not bere-swum if a swimmer misses his/her event.
MEET TIMERSEach participating team will be assigned timing responsibilities according to their
AND OFFICIALS: number of swimmers, in proportion to the total number of swimmers. Lane assignments for timing willbe listed in the front of theheat sheet. Officials will be members of USA Swimming, Inc. andLSC-certified for their positions. All 1500 Free, 400 IM, and 400 FR swimmers will beresponsible for providing their own timer and lap counter.
RULES:Current USA Swimming rules will govern the conduct of themeet. Mississippi Swimming, Inc. rules will be in effect.
NO smoking or alcoholic beverages will be allowed on the pool deck or anyarea frequented by swimmers. NO glass of any type will be allowed in thepool area.
RACING STARTS:Each swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start, or he/she is required to start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or legal guardian to insure compliance with this requirement.
FOUR-HOURIf an age group event for 12 and under swimmers is swum after the session has been
RULE:running four (4) hours, each involved swimmer has theoption of either swimming the event or receiving a refund for that event. A swimmer desiring the refund must declare his/her intent to the MeetDirector, or the Meet Director's designee. There will be no refundfor swimmers not in attendance.
WARM-UP:Assigned warm-up lanes:
Warm-up procedures will follow the MSI guidelines. Participating teams must have a USA Swimming member coach assigned to supervise that lane. During the first 30 minutes of a warm-up session, or longer if the warm-up session is more than 50 minutes long, will be for general warm-ups. Swimmers must cautiously enter the pool feet first. NO DIVING IS ALLOWED DURING THE GENERAL WARM-UPS. In the last 20 minutes, supervised diving and backstroke racing starts are permitted with one-way traffic.Friday- 12 and Under warm up: 40 minutes with last 10 minutes supervised diving one way traffic.
SCRATCHES:Scratches will be permitted according to USA Swimming. Please report allscratches to the Meet Director thirty minutes prior to each session.
SWIMWEAR:Swim wear will be according to the current USA Swimming Rules and Regulations guidelines under Article 102.8
ATHLETEUse of audio or visual recording devices, including a cell phone is not permitted
PROTECTION:in changing areas, restrooms, or locker rooms. Except where venue facilities require otherwise, changing into or out of swimsuits other than in a locker room is prohibited.
WEATHER POLICY:If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have the right to make changes to the meet sessions. The Meet Director will notify the coaches of the changes with as much notice as possible. Cancellation of the meet, or session, is a decision of the Meet Director and Meet Referee. Refunds will be given on request for the events not swum due to cancellation.
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Friday Session (Short Course Yards)
EventAgeDistance/Event
GirlsGroupStrokeBoys
______
1 11-12100 Medley Relay2
310&U100 Medley Relay4
58&U100 IM6
79-10100 IM8
9 11-12100 IM10
116&U25 Back12
137-825 Back14
159-1050 Back16
17 11-1250 Back18
198&U25 Fly20
219-1050 Fly22
23 11-1250 Fly24
256&U25 Free26
277-825 Free28
299-1050 Free30
31 11-1250 Free32
338&U25 Breast34
359-1050 Breast36
37 11-1250 Breast38
39 10&U100 Free Relay40
41 11-12100 Free Relay42
*Events listed as 8 & Under will be scored as 6 & U & 7-8.
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Friday Afternoon Session (Long Course Meters)
EventAgeDistance/Event
GirlsGroupStrokeBoys
______
43*12&U400 Free 44
45*OPEN1500 Free 46
*All 1500 Free, and 400 FR swimmers will be responsible for providing their own timer and lap counter.
*The meet director and referee reserve the right to swim the 1500 on Friday 2 per lane if needed to maintain meettimeline.
* Friday P.M 1500 OPEN will be scored separated out into the following age groups only! 14&UNDER & 15 & up
*Friday, Sat. & Sun. Individual Events listed as 12 & under will scored as: 10 & U, & 11-12
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Saturday Morning Session (Long Course Meters)
EventAgeDistance/Event
GirlsGroupStrokeBoys
______
47*12&U200 IM 48
49*OPEN200 IM 50
5110&U50 Back 52
5311-1250 Back 54
55*OPEN200 Back 56
5710&U100 Free 58
5911-12100 Free 60
61*OPEN100 Free 62
6310&U50 Fly 64
6511-1250 Fly 66
67*OPEN100 Fly 68
6910&U100 Breast 70
7111-12100 Breast 72
73*OPEN200 Breast 74
7512&U200 Free Relay 76
77OPEN200 Free Relay 78
-10 MINUTE BREAK-
79**MIXED/OPEN 400 IM
**All 400 IM swimmers will be responsible for providing their own timer.
* Individual Events listed as 12 & Under will10&Under, & 11-12
* Friday, Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out into the following age group ONLY: 14&Under15-UP
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Sunday Morning Session (Long Course Meters)
EventAgeDistance/Event
GirlsGroupStrokeBoys
______
80*12&U200 Free 81
82*OPEN200 Free 83
8410&U100 Back 85
8611-12100 Back 87
88*OPEN100 Back 89
9010&U50 Breast 91
9211-1250 Breast 93
94*OPEN100 Breast 95
9610&U100 Fly 97
9811-12100 Fly 99
100*OPEN200 Fly 101
10210&U50 Free 103
10411-1250 Free 105
106*OPEN50 Free 107
10812&U200 Medley Relay 109
110OPEN200 Medley Relay 111
-10 MINUTE BREAK-
112**MIXED/OPEN 400 Free
**All 400 FR swimmers will be responsible for providing their own timer.
* Individual Events listed as 12 & Under will scored as 10&U, & 11-12
* Friday, Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out into the following age groups ONLY: 14&Under & 15-UP
Entry Cover Sheet
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
Total # of swimmers entered ______at $5.00 = $ ______
# of individual entries ______at $3.00 = $ ______
# of relays entered ______at $10.00 = $ ______
TOTAL FEES------$ ______
Complete Club Name ______
Club Code (up to 4 letters) ______
Complete Club Address ______
______
______
Contact Person ______Phone # ______
Attending Coaches ______
______
______
Release
For, and in consideration of, the acceptance of this entry, and the right for our team to voluntarily participate in the Stamm Family Invitational Swim Meet in Memory of Alan Ebersole, we the undersigned team or club and each individual member, employee, or associate thereof, do hereby waive and release any and all claims against the City of Vicksburg, USA Swimming, Mississippi Swimming, Inc., the Vicksburg Swim Association, their officials, members, or representatives, for injuries of any nature and in any manner occurring, through negligence or otherwise, which may be sustained at this meet, while en route to or from this meet, or in any other way connected with or related to this meet.
______
Signature of Club Official or Representative Date
INFORMATION FORM FOR DISABLED SWIMMERS
NAME______
ADDRESS______
AGE______BIRTHDATE______/______/______.
EVENTS TO BE SWUM______/______/______/______/______/______/______/______
TYPE OF DISABILITY
Blind______Mentally Retarded______Deaf______Physical______
EXTENT OF DISABILITY: Be specific, e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc.
______
______
______
THE FOLLOWING PERSON(S) WILL ACCOMPANY THE SWIMMER FOR ANY NEEDED ASSISTANCE:
______
TYPE OF MEDICATION______
PURPOSE OF MEDICATION______
PARENT’S OR GUARDIAN’S NAME______
PARENT’S OR GUARDIAN’S SIGNATURE______
ATHLETES’S SIGNATURE______
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PHYSICIAN’S NAME (please print)______
PHYSICIAN’S ADDRESS______
PHYSICIAN’S PHONE NUMBER______
I have examined the above Entrant and, in my opinion, there is no mental of physical reason why he or she should not participate in USA Swimming competition.
______
Physician’s signatureDate
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