SCOPE FOR THE DEVELOPMENT OF FINTRAK PROJECT MGT AND TRACKING TOOL

  1. All team members can view tasks assigned to them and manage their project timelines and calendars within a single computer application.

  1. Team calendars for shared use, as well as private calendars for individual use, can be created at any time.

  1. All cost and time budgeting information can be maintained within the application.

  1. Project managers and other employees can easily prioritize tasks, set new tasks, and assign tasks to others.

  1. Team leaders can provide instant assessments on newly delivered items.

  1. Employees will have ongoing access to a central database containing all documents regarding the project.

  1. Members have the ability to create their own personal views to help them manage their tasks and deliverables.

  1. Team members will have access to a list of tasks that have been assigned to all other members.

  1. Workers can report their progress and projected progress in a shared view, allowing other team members to easily understand where the project stands in comparison to the project's baseline.

  1. Employees can communicate with one another in real-time and leave each other messages.

  1. All communications can be logged and tracked from within the software.

  1. The amount of time spent on each task can be easily tracked.

  1. Reports, such as budget and timeline reports, can be compiled from the data and printed out for presentations or personal records.

  1. Clients should be able to be profiled on the system

  1. Clients should be able to view and download status reports and workplan/project plan

  1. Clients and employees should be to log issues/bugs/defects/potential risks, capture resolution strategy and update status of resolution

  1. Clients can submit requirements and expectations with regards a project and also communicate new requests

  1. Email notifications to stakeholders on new tasks, issues logged, reminders on deliverables

  1. System should be able to allow tracking and reporting time spent on a task or an entire project and compare actual progress to planned progress.

  1. Enable reports on information regarding each project and export of such reports to multiple formats

  1. Create discussion boards which can also be exported

  1. System can be accessed on a smart phone via an optimized web interface