Job Profile

  1. Position Detail

  1. Current Job Title
/ Chief Financial Officer /
  1. Job Grade

  1. Proposed Job Title

  1. Job Code

  1. Department
/ Finance
  1. Date Reviewed
/ April 2017
  1. Location
/ FPB Head Office, Eco Park Centurion
  1. Employment Status
/ 5-year Contract
Purpose Statement
To ensure that the organisation has sound financial internal controls and sound financial reporting.
Position In The Organisation

  1. 2nd Line Manager
  2. (2ndLevel)
  1. 1ST Line Manager
  2. (1stLevel)

  1. Position

  1. Subordinate
  2. (1st Level)

  1. Subordinate
  2. (2nd Level)

Subordinate Positions
Please provide job titles of subordinates and total number of employees per job title (organogram can be inserted)
  • 13

  1. Position Description

Main Outputs and Responsibilities for This Position – (Please provide a short description under each heading/output) / Time spent
  1. Financial management
  2. Develop and implement financial controls for entire organisation
  3. Ensure compliance and adherence to financial and organisational policy
  4. Ensure invoices comply with policies and procedures
  5. Ensure that all processes and procedures are adhered to
  6. Review all financial work completed by reporting staff
  7. Receive payroll file, upload to system and approve
  8. Process payments
  9. Receive payment vouchers that have been loaded on system
  10. Review supporting documents
  11. Authorise payments
/ 20%
  1. Financial reporting
  2. Prepare cash flow reports
  3. Prepare budget versus actual expenditure reports
  4. Prepare quarterly financial statements
  5. Compile monthly financial reports
  6. Compile quarterly financial reports
  7. Compile annual financial reports
  8. Present budget report to executive committee, audit committee, finance committee and Board
  9. Present reports to MANCO and EXCO on a monthly basis
  10. Present reports to committees on a quarterly basis
/ 20%
  1. Procurement
  2. Chairman of Procurement Committee
  3. Administer and evaluate tenders and make recommendation to CEO
  4. Oversee procurement function within FPB
/ 10%
  1. Budget
  2. Advise and make recommendations for inclusion into strategic plan
  3. Provide input to strategic plan
  4. Develop annual budget based on strategic plan
  5. Translate strategy into budget
  6. Create departmental budgets
  7. Consolidate all budgets form different units
  8. Ensure adherence to budget and report any variances
/ 15%
  1. Board representation
  2. Present financial statement and financial reports to Board
  3. Sit on MANCO
  4. Sit on EXCO
  5. Sit on Finance committee
  6. Sit on Audit committee
  7. Chairman of Procurement Committee
/ 10%
  1. Corporate Services
  2. Ensuring effective Corporate Services strategy and systems in respect of management of building facilities, office accommodation, fleet and travel management, provision of stationery and housekeeping standards.
/ 10%
  1. Staff management
  2. Ensure that sufficient staff are available and
  3. properly trained
  4. Prepare performance management contracts on an annual basis
  5. Review performance management contracts on a quarterly basis
  6. Approve leave applications
  7. Provide coaching, mentoring and guidance to staff
  8. Identify any training requirements in staff and ensure that these requirements are met
  9. Guide staff in career development
  10. Address any disciplinary issues
  11. Create succession plans for direct reporting staff
/ 5%
TOTAL / 100 %
  1. Job Evaluation Criteria

A) Knowledge and Skills
Formal Education /
  • A relevant post graduate degree in Commerce / Financial Accounting – NQF7 or higher.
  • A CA (SA) or CIMA qualification would be an advantage

Technical/
Legal Certification /
  • Articles
  • Accredited Accounting Officer

Experience /
  • A minimum of 8 years managerial experience – of which 5 years should be at a senior management level.
  • Experience areas to include:
Providing vision and strategic leadership for a Finance Division.
Contributing to the strategic decision making and planning processes of an organisation.
Financial management and internal control systems.
Development and implementation of appropriate financial policies, procedures and performance measures.
Compliance and adherence to relevant legislative and regulatory frameworks, financial reporting and audit processes.
Supply chain management
Business financial analysis.
Asset management.
Budget processes
Corporate services.
Understanding of the Public Finance Management Act.
Experience in developing suitable revenue streams.
  1. Competencies

Competencies
Knowledge / Skills / Attitudes
Financial principles / Financial analysis / Accuracy
Public Finance Act / Accounting / Attention to detail
GAP / Analytical / Analytical
Procurement / Problem solving / Deadline driven
BEEE / Decision making / Detail focused
Prioritising / Professional
Reporting / Work under pressure
  1. Other Special Requirements

  • n/a

B) Decision making
What are the most regular and complex challenges in the job?
  • Drafting reports to suit the needs of different committees
Please name the resources utilised by the jobholder to solve problems or make decisions, e.g. the internet, manuals, policies, procedures, external resources, etc.
  • Computer
  • Internet
  • Telephone
  • Laptop
  • 3G
Please provide the typical planning cycle of the job – macro as well as micro planning, e.g. macro – 3 – 5 years and micro – 1 year. Also provide examples to elaborate on the answer.
  • Macro – 3-5 year strategic plan
  • Micro – Annual budgets and budget reviews
How long will it normally take before the impact of the judgement calls made by the jobholder will be felt in the business?
  • Immediately
What type of practices, procedures, policies, systems or outputs does the jobholder influence or change in his/her role as a Professional/Technical consultant or specialist – operational, tactical or strategic? Please apply the 60/40 rule and provide examples to elaborate on the answer.
  • Strategic – 50%
  • Operational – 50%

C) Accountability
What type of decisions can the jobholder take within his/her area of accountability and what type of decisions will typically be referred to the direct manager for sign off?
Jobholder accountability
  • Approve up to R150,000
Referral to Line Manager for approval
  • Decisions over R150,000

D) Communication
Please provide examples on the context, range and complexity of subject matters being communicated by the jobholder as well as the context, format and process of communication used to reach the target audience. Please refer to both verbal and written communication.
  • Verbal – telephonic, meetings, presentations
  • Written – reports, emails, memos, financial reports, budget

Chief Financial Officer