JOB DESCRIPTION: Bookkeeper, Jr. Accountant

COMPANY: LOCATION: Odessa, FL

STATUS: Part-Time Position leading to Permanent

Salary/Wage: Contractor-1099 – Hourly Rate Commensurate with experience

Job Category: Finance, AccountingRelevant Work Exp: 2+ to 3 Years

Career Level: Jr. Accountant/Cost Accountant

Private food distributor with domestic operations and foreign suppliers requires a bookkeeper with some experience in accounting who can work with a Senor Accounting Manager for bookkeeping entries, and preparation of reports as requested by the manager. The company has two affiliated entities involved in the importing of seafood products from around the world. A prior knowledge of imports, and paperwork required for importing of products would be helpful.

Scope of position is mid level accounting and bookkeeping for purchasing, inventory, accounts receivable, accounts payable as well as phone support for logistics and collection of receivables. Company has approximately 8-10 employees, 15-20 major customers with primary products imported from around the globe.

Job duties will include payment of all invoices, collection and deposit of customer payments, proper filing of import documentation, customs clearance, processing of necessary documentation for trade finance credit facilities, verification of and transportation and storage charges for inventory in transit or intermediary storage facilities.

Summary of Position:

The Bookkeeper, Jr. Accountant, under the direction of the Senior Accounting Manager will be responsible for the payment of invoices, preparation of vendor invoices, collection of accounts receivable, posting and tracking of inventory receipts/shipments from multiple locations, filing & correspondence. Management reports as required will be part of the responsibilities of the bookkeeper, Jr. Accountant.

Experience with Accounting Software such as QuickBooksis a requirement. Ability with advanced EXCEL spreadsheets is essential. Using Excel Spreadsheet tools will also be a responsibility for this position. Your ability to review and check your work is a key trait of the correct individual.

Compensation is commensurate with experience and educational attainment. Initial position will be as a contract hire for 40 hours per week, paid on an hourly basis.

Major Responsibilities and Requirements:

Invoicing, Accounts Receivable, Accounts Payable, Purchasing and Data Entry Using QuickBooks (Premier version is preferable).

Job Responsibilities:

Purchasing:

  • Check all incoming Bills and verify for accuracy and receipt of goods and services, except inventory and seafood storage bills
  • Match purchase orders to incoming Bills
  • Code each checked bill accurately by writing the appropriate QuickBooks General Ledger account number on the Bill
  • Enter checked Bills into QuickBooks

Order Entry

  • Process Customer Invoices in a timely manner
  • Receive Sales order requests from inventory control and process Sales Orders.
  • Ensure lots used in QuickBooks match Sales Order requests.
  • Keep Sales orders in a pending file until a Bill Of lading is received.
  • Coordinate with inventory control if discrepancies are found in lot numbers in QuickBooks
  • File a copy of the Sales Orders in numerical order on the Sales order board
  • Coordinate with Logistics to make sure Bills of lading are received in a timely fashion.
  • Process and mail invoices once Bill of Ladings are received
  • File Invoices in numerical order on the invoice board
  • File Invoices and Sales Order in numerical order at the end of each month. Research any missing numbers.
  • Coordinate with accounting to make any adjustments as needed.

Accounts Receivable

  • Manage Accounts Receivable by printing out all AR reports from the two seafood companies, Gulf Pacific and Ocean Commodities on Tuesday of each week.
  • Review previous weeks collection reports and current week collections with accounting
  • Make courteous collection calls no later than Wednesday every week.
  • Follow up on collection calls by Friday of each week.
  • Generate a collection report for management every Friday
  • Send out 3rd party collection warnings to problem accounts as approved and directed by management
  • Coordinate with 3rd party collectors on accounts that need to go into collections as directed by management
  • Advise sales people of customers that are passed due or are at their credit limits

Accounts Payable

  • Print Weekly Accounts Payable report and coordinate with Accounting as to which invoices will be paid that week.
  • Create Check Request paperwork as specified and obtain required approval signatures.
  • Mail checks out on Fridays unless otherwise directed by Management
  • Reconcile Credit Cards with charges as instructed prior to payment.

Weekly Reporting for Management

  • Print weekly sales reports from QuickBooks as well as a pending sales report for containers not booked in QuickBooks
  • Prepare Monthly close out reports
  • Make sure canceled Purchase orders are closed out.
  • Ensure that all open Purchase orders are still valid.
  • Print adjusted open purchase order at the end of the month for Management
  • Make sure that all Open Sales order are still valid and close out any open Sales Orders that are not valid.
  • Print a list of adjusted open Sales Orders for management

Miscellaneous Activity

  • Reconcile all bank accounts in a timely fashion (usually 10-15 days)
  • All close out must be completed by the 15th day of the following month
  • Telephone Answering and directing General calls if needed

Qualifications / Requirements:

  • Bachelors Degree in Finance or Accounting
  • Must have two to three years of applicable experience with strong written and verbal communication skills.
  • Must be able to adapt to frequently changing work environment and assignments.
  • Perform consistently and accurately in all accounting work tasks
  • Must have the ability to act on prompt, thoughtful, systematic decisions.
  • Other requirements include strong PC skills (word processing, spreadsheet).
  • Solid Experience with QuickBooks Accounting Software.

Benefits (with full time position only)

National Holidays as designated by the company

Contact Information:

Mr. Frank Sola

President

Sola and Company, LLC

2847 Grey Oaks Blvd.

Tarpon Springs, FL 34688

Phone: (877) 287-6003

FAX:(877) 287-6003

EMAIL: