Instructions to produce Payment Summaries in MYOB
RememberPayment Summariesare due by mid July to be given to employees and the ATO must receive the file by mid August.
To prepare Group Certificates/Payment Summaries in MYOB
- Go into Payroll/Print Payroll Summaries
- Choose Plain Paper Forms
- Make sure all Company details are filled out correctly
- In the Payment Summary fields area highlight each Summary field and make sure it has the appropriate categoriesgoing to it. ie. Gross Payments would have all your ordinary hours, sick, holidays, long service taken, bonuses, commissions, overtimeetc. Allowance 1 (which you need to name ie.Car) would then havethe appropriate allowance (ie. Car Allowance)selected.
- Once these are all done carefully and correctly select Next.
- Fringe benefits usually 0.00 but fill out if appropriate
- The system willthen make sure youhave completed all employeepersonal details and forceyou to complete these if you haven't. If you have any cards coming upasemployee cards that really aren't it won't let you move on from here until you have filled out all the appropriatepersonaldetails fields. Iusually just fill them all with the letter z. ie. First Name: z Address: z. Itkeeps the system happy and lets you move on to the next step.
- In the next step select who you want a Group Certificate for (making sure they are only real employees)
- It will then force you to put Tax file numbers in everybody (even if you haven't chosen them to print) if you have not already done this. If you have any non-real employee cards (as in the step above) just put in 000 000 000.
- You then print out 2 copies of each form onto plainA4 paper.Give one page to the employee and keep one page for the employer records.
- The system will then print out the Magnetic Media form for you.
- You then create the Electronic (Empdupe) file. Save it to for example your desktop and then burn it to a CD.
- You then write a 6 digit identifier on the CD (ie. For my business I might use KISACC) and you write the same identifier on the Magnetic Media form as well as completing the rest of the form. The form and the CD/disc are then posted to the ATO to the address on the bottom of the form.
- I then print an ActivitySummary for the financial year (Reports/Payroll/Activity Summary) and attach it to the employers copy of the Payment Summaries to keep for their records.
© Heather Kennedy – K.I.S. Accounting Systems - 2008