MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE RURAL MUNICIPALITY OF ARMSTRONG HELD IN THE COUNCIL CHAMBERS IN THE TOWN OF INWOOD, MANITOBA ON TUESDAY, SEPTEMBER 13, 2011.
PRESENT:Reeve Garry Wasylowski
Councillor Allen Pfrimmer Ward 1
Councillor Carol Lavallee Ward 2
Councillor Diane Woychyshyn Ward 3
Councillor Les Marchak Ward 4
Councillor Allen Evanchyshin Ward 5
Chief Administrative Officer John Livingstone
ABSENT:
CALL COUNCIL TO ORDER
With a quorum present, Reeve Wasylowski called the meeting to order at 10:00 A.M.
#233/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Marchak
RESOLVED THAT a Public Hearing is now called to order at 10:00A.M. for Conditional Use 11-02 to allow a temporary additional dwelling on Lot 1 / 2 Block 1, Plan 2396, 31 Railway Street, General Development Zoning district in the Townsite of Inwood in the Rural Municipality of Armstrong
CARRIED
INFAVOUR
ApplicantsJohn & Leslie Cartwright
- Land use is for the parentswho are aged and need assistance
- Recognize the land use is temporary as per the Zoning By-Law 6-2004Section 46 c) or condition # 5)
AGAINSTJanet Lambert
- Concern that property owners are not present
- Concern over Sewage
- Concerned that an addition to the existing house is not applied for
Brian Lambert
- Concern over the temporary use becoming permanent
- Concern that add on will be rented out in future which is not in compliance with the Zoning By-Law 6-2004
#234/11MOVED by Councillor Marchak
SECONDED by Councillor Woychyshyn
RESOLVED THAT a Public Hearing for Conditional Use 11-02 to allow a temporary additional dwelling on Lot 1 / 2 Block 1, Plan 2396, 31 Railway Street, General Development Zoning district in the Townsite of Inwood in the Rural Municipality of Armstrong be adjourned at 10:15 A.M.
CARRIED
#235/11MOVED by Councillor Marchak
SECONDED by Councillor Woychyshyn
WHEREAS the Public Hearing for Conditional Use 11-02 to allow temporary additional dwelling on Lot 1 / 2 Block 1, Plan 2396, 31 Railway Street , General Development Zoning district in the Townsite of Inwood in Rural Municipality of Armstrong was held
AND WHEREASTWO objections were received;
THEREFORE BE IT RESOLVED THATCouncil grant Conditional Use Permit 11-02 subject to the following conditions:
1)A conditional use application fee of $150.00 shall be paid
2)A refundable performance deposit shall be paid to the Rural Municipality of Armstrong in the amount of $500.00 to be applied against any Municipal costs related to the installation of the temporary additional dwelling
3)A building permit be obtained from the Fisher Armstrong Planning District
4)The approval of Council shall expire and cease to have any effect if it is not acted upon within twelve months of the date of the decision, unless it is renewed at the discretion of Council for an additional period not exceeding twelve months.
5)The Temporary Additional Dwelling or Mobile Home shall be registered at the Land Titles Office as a caveat.The caveat shall require that the Temporary Additional Dwelling or Mobile Home be placed on a temporary foundation only, and is to be removed upon the cessation of the occupancy of the elderly parent(s) or other family members requiring care and assistance.
6)The applicant / owner shall pay for all water and sewage connection and sewage disposal costs and shall be in accordance and compliance with the Manitoba Environment Act
7)The applicant / owner shall pay for the installation of a holding tank that shall be installed in compliance and approval of Manitoba Conservation
8)The applicant / owner shall pay any and all connection fees for all utilities and services and any other service costs related to this application
9)That the applicant/owner obtains any and all variations deemed necessary in order to comply with our Zoning By-Law 6-2004.
10)That all property taxes, arrears, penalties, and any other amount owing to the Municipality be paid
11)The applicant / owner shall pay any and all legal fees associated with this application and any other costs related to this application
CARRIED
#236/11MOVED by Councillor Evanchyshin
SECONDED by Councillor Lavallee
RESOLVED that the agenda for the regular meeting of September 13, 2011 be adopted as amended.
CARRIED
READ AND CONFIRM MINUTES
#0237/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Evanchyshin
RESOLVED that the minutes of the regular meeting ofAugust 9, 2011 be adopted as circulated to council.
CARRIED
MONTHLY FINANCIAL STATEMENTS
#0238/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Marchak
WHEREAS THE Financial Statements for the seven months ended August 31, 2011 have been examined and found to be in order;
THEREFORE BE IT RESOLVED that the said Financial Statements be approved.
CARRIED
ACCOUNTS APPROVED FOR PAYMENT
#0239/11MOVED by Councillor Marchak
SECONDED by Councillor Pfrimmer
WHEREAS the accounts of the RM of Armstrong for the period ending September 12, 2011 have been examined and found to be in order.
THEREFORE BE IT RESOLVED that cheque numbers 9618 to 9682, both inclusive, for the total amount of $244,402.55 be approved for payment
And further that cheque #9676 in the amount of $6,861.75 be held for further information
CARRIED
BY-LAWS:
First Reading
By-Law No. 06 – 11 AUTHORIZING A BY-LAW OF THE RURAL MUNICIPALITY OF ARMSTRONG TO ESTABLISH THE POSITION OF CHIEF ADMINISTRATIVE OFFICER.
#240/11MOVED by Councillor Marchak
SECONDED by Councillor Lavallee
RESOLVED THAT By-law No. 06 – 11 BEING A BY-LAW OF THE RURAL MUNICIPALITY OF ARMSTRONG TO ESTABLISH THE POSITION OF CHIEF ADMINISTRATIVE OFFICER BE READ FOR THE FIRST TIME.
CARRIED
Second Reading
By-Law No. 06 – 11AUTHORIZING A BY-LAW OF THE RURAL MUNICIPALITY OF ARMSTRONG TO ESTABLISH THE POSITION OF CHIEF ADMINISTRATIVE OFFICER.
#241/11MOVED by Councillor Marchak
SECONDED by Councillor Pfrimmer
RESOLVED THAT By-law No. 06 - 11 BEING A BY-LAW OF THE RURAL MUNICIPALITY OF ARMSTRONG TO ESTABLISH THE POSITION OF CHIEF ADMINISTRATIVE OFFICER BE READ FOR THE SECOND TIME.
CARRIED
WARD REPORTS
WARD 1CouncillorPfrimmer
NIL
WARD 2CouncillorLavallee
Request from Larry Husey re: Trap on Culvert
Attended Roads Committee meeting on September 06, 2011
WARD 3Councillor Woychyshyn
NIL
WARD 4CouncillorLes Marchak
Attended Highway Traffic Board meeting in Winnipeg Re: Speed issue in Fraserwood
WARD 5CouncillorAllen Evanchyshin
NIL
UNFINISHED BUSINESS:
HEARING DELEGATIONS:
1:00 P.M. – James Bezan M.P. Ralph Eichler
Discussion on Federal/Provincial Programs involving Field & Pasture Restoration
Discussion on Disaster Financial Assistance Programs
Discussion on Building Canada Infrastructure Programs and that more projects can be approved should more or excess funding be available in the existing program
Discussion on PST (Retail Sales Tax) being removed for Real Property Capital Projects and Engineering Fees
1:15 P.M. – Jack Krasey
Requesting that ruts be taken off shoulder / widen the road
Request at intersection 4-20-2E at east end beaver dammed ditch/culvert pipe is filled and earth is in the ditch
Request at 34-19-2E ditch to be cleaned/earth filled.
Note: 300ft from ½ mile the culvert crossing the road caved in
1:30 P.M. – Thomas Dudar
Request at north 1-19-1E at the crooked part of the road , two culverts near the surface of the road/ need to be deeper.
Concern that additional drainage is needed
A request to clean along the north part of the ditch to about ¼ mile in length was made.
Drainage issue to be forwarded to the next meeting of the drainage committee.
1:45 P.M. – Chris Rygiel
Requesting a road west of Narcisse and willing to fund up to $3,500 towards the road project
2:00 P.M. – Walter Kletke
Requesting a burm on the East side of Cossette Street
Burm is estimated at 250 to 300 ft long by 3 to 4ft wide at 3ft in height
Burm will be on crown land and will require approval
2:15 P.M. – Dave Pomarenski
Discussion on different rate for beavers between the Municipal and Provincial Programs
RECEPTIONS OF PETITIONS:None
BUSINESS ARRISING FROM DELEGATIONS:None
GENERAL BUSINESS
#242/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Lavallee
RESOLVED THAT Council authorize the following tax additions and cancellations as per the information received from Manitoba Local Government – Assessment Services in an email dated August 15, 2011.
2010 Cancelled:
Roll – 206400$128.45
2010 Added:
Roll – 200400$1301.29
2011 Cancelled:
Roll – 113200$ 35.64
Roll – 130400$ 72.98
Roll – 351300$ 19.40
Roll – 351500$155.18
Roll – 206400$151.25
2011 Added:
Roll – 113250$ 83.69
Roll – 161725$ 59.08
Roll – 200400$1532.25
Roll – 271900$ 132.04
Roll – 351400$ 38.78
Roll – 351600$ 172.65
CARRIED
#243/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Lavallee
Be it RESOLVED THAT the Council of the Rural Municipality of Armstrong appoint Councillor Les Marchak to the Interlake Weed Control Board.
CARRIED
#244/11MOVED by Councillor Evanchyshin
SECONDED by Councillor Pfrimmer
Be it RESOLVED THAT the Council of the Rural Municipality of Armstrong appoint Councillor Les Marchak to the Protective Committee
CARRIED
#245/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Evanchyshin
RESOLVED THAT the Council of the Rural Municipality of Armstrong direct Manitoba Land Surveyors Isaac & Denchuk to restore the survey monuments at 8, 16,17,20,29 -18-3EPM for an estimate of $6,400 plus applicable taxes
CARRIED
#246/11MOVED by Councillor Marchak
SECONDED by Councillor Woychyshyn
WHEREAS, the Council of the Rural Municipality of Armstrong is responsible to ensure that the Municipal Corporation receives the best value for the funds expended on behalf of the Corporation;
AND WHEREAS, the Council of the Rural Municipality of Armstrong prepares and approves a detailed annual Financial Plan and Budget;
AND WHERAS, the Council of the Rural Municipality of Armstrong is the final approving authority for all expenditures of the Municipal Corporation;
AND WHEREAS, the Council of the Rural Municipality of Armstrong receives regular reports regarding the expenditures of the Corporation plus the financial status of the Corporation;
AND WHEREAS, the Council of the Rural Municipality of Armstrong has hired a Chief Administrative Officer plus an Assistant Chief Administrative Officer to manage the day-to-day affairs of the Municipal Corporation as required by the Municipal Act;
NOW THERFORE BE IT RESOLVED THAT the Policy ACC - 401 shall be the policy which shall govern the purchase of goods and services by the Municipal Corporation of the Rural Municipality of Armstrong.
CARRIED
#247/11MOVED by Councillor Marchak
SECONDED by Councillor Woychyshyn
RESOLVED THAT the Council of the Rural Municipality of Armstrong approve that all members of Council and the Chief Administrative be authorized to attend the 2011 AMM Convention in the City of Brandon on November 21, 22,2 3, and 24
And Further That the Municipality of Armstrong pay for all registration, travelling and accommodation expenses.
CARRIED
#248/11MOVED by Councillor Lavallee
SECONDED by Councillor Woychyshyn
RESOLVED THAT the Council of the Rural Municipality of Armstrong approve that Reeve Garry Wasylowski and Councillor Allan Pfrimmer be authorized to attend the Interlake Housing Forum in Teulon Manitoba November 10, 2011 at the St. Cyprus Church Hall
And Further That the Municipality of Armstrong pay for all travelling expenses.
CARRIED
#249/11MOVED by Councillor Marchak
SECONDED by Councillor Woychyshyn
WHEREAS The Municipal Act, Division 3, Section 239(1) through 249(3) provides legislation to a municipality for inspections, remedies and enforcement or action for unsightly or unsafe premises;
AND WHEREAS the Council of the R.M. Armstrong deems it in the best interest of the Municipality to establish a policy for inspections, remedies, enforcement or action for unsightly or unsafe property/premises;
NOW THEREFORE BE IT RESOLVED THAT thatPolicy PRO-701 shall be the policy and procedures which shall govern the inspection, remedy, enforcement or action respecting unsightly and unsafe unsightly property/premises in the R.M. Armstrong.
CARRIED
#250/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Lavallee
Provincial Property Tax Relief Program
WHEREAS the Province of Manitoba has introduced a special provincial Property Tax Relief Program recognizing the loss in value of properties significantly damaged by the 2011 record flooding, and timing issues around recognition of loss of value through the normal assessment reduction and tax reduction processes for municipalities;
AND WHEREAS the Municipality has set a budget based on receipt of the tax revenue and the Property Tax Relief Program ensures municipal revenues are maintained;
AND WHEREAS properties identified for the program must have been damaged to a degree that the value of the property has been substantially reduced and may result in a long-term reduction of the Municipality’s assessment base;
AND WHEREAS in keeping with the intent of the program, council set criteria that in order for property to be included in the program, damages must be to a degree that the value of the property has been substantially reduced;
THEREFORE BE IT RESOLVED That Council of the Rural Municipality of Armstrong direct administration to place an advertisement in the local newspaper and on the Municipal website to allow property owners in the Municipality to come forward and identify their properties by legal description and roll number for the purpose of identifying their property as significantly damaged properties that have been substantially reduced in value for the purpose of qualifying for the Provincial Property Tax Relief Program.
CARRIED
#251/11MOVED by Councillor Lavallee
SECONDED by Councillor Pfrimmer
RESOLVED THAT the Council of the Rural Municipality of Armstrong approve that a culvert trap be installed on the 18” culvert at SE 22-21-1E on the west side of the culvert
And Further That the Municipality of Armstrong pay the cost of the culvert trap installation from the culvert budget.
CARRIED
COMMITTEE REPORTS:
Roads Committee:
#252/11MOVED by Councillor Woychyshyn
SECONDED by Councillor Marchak
BE IT RESOLVED THAT the Council of the Rural Municipality of Armstrong receive the Roads Committee Minutes of Tuesday September 6, 2011.
CARRIED
#253/11MOVED by Councillor Woychyshyn
SECONDED by Councillor Marchak
RESOLVED THAT the Council for the Rural Municipality of Armstrong approve Project #5 Quote from Twin A Ventures at 29-20-2E to build up the road for an estimated cost of $19,320 plus applicable taxes
And further that the project be funded from the Gas Tax Reserve currently funded at $253,118 @ July 31, 2011.
CARRIED
#254/11MOVED by Councillor Woychyshyn
SECONDED by Councillor Marchak
RESOLVED THAT the Council for the Rural Municipality of Armstrong approve Project #6 Quote from Twin A Ventures at N22-21-2E to build up the road for an estimated cost of $9,990 plus applicable taxes
And further that the project be funded from the Gas Tax Reserve currently funded at $253,118 @ July 31, 2011.
CARRIED
#255/11MOVED by Councillor Evanchyshin
SECONDED by Councillor Marchak
RESOLVED THAT the Council for the Rural Municipality of Armstrong approve
the reconstruction of road N9-18-3E for the amount of $58,000
And Further that the project be funded From the Gas Tax Reserve
CARRIED
#256/11MOVED by Councillor Evanchyshin
SECONDED by Councillor Pfrimmer
RESOLVED THAT the Council for the Rural Municipality of Armstrong approve
the reconstruction of road N8-18-3E for the amount of $63,000
And Further that the project be funded From the Gas Tax Reserve
CARRIED
#257/11MOVED by Councillor Marchak
SECONDED by Councillor Evanchyshin
RESOLVED THAT the Council for the Rural Municipality of Armstrong extend the regular Meeting of Council of September 13, 2011 to 5:00PM.
CARRIED
Drainage Committee:None
Protective Committee:None
Waste Management Committee:None
Other Committees:None
NOTICE OF MOTION:NONE
IN CAMERA
#258/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Lavallee
RESOLVED that Council dissolve into a committee of the whole in camera to discuss Assistance and Tax Sale issues in a closed session in-camera at 4:37 PM and as per Section 83(1) (d) of The Municipal Act each member of Council is to keep in confidence the matters discussed at this session which is closed to the public under subsection 152(3) and that the committee decides to keep confidential until the matter is discussed at a meeting of the Council or of a committee conducted in public.
CARRIED
#259/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Marchak
RESOLVED that the committee of the whole in camera revert back to the regular meeting of Council in open session out of camera at 4:48PM.
CARRIED
#260/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Lavallee
RESOLVEDthat the Council of the Rural Municipality Armstrong inform Mr. Dyck that the Municipality will not provide assistance requested by Mr. Dyck to access his property.
CARRIED
#261/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Woychyshyn
RESOLVED THAT the Council for the Rural Municipality of Armstrong direct the CAO to set a reserve bid for all tax sale property at the amount equal to the outstanding taxes and tax service costs at the date of the auction.
CARRIED
ADJOURNMENT:
#262/11MOVED by Councillor Pfrimmer
SECONDED by Councillor Marchak
RESOLVED THAT the regular meeting of the Council for the Rural Municipality of Armstrong be adjourned at 4:58 PM.
CARRIED
READ AND CONFIRMED this _____ day of ______, A.D. 2011.
______
REEVE
______
CHIEF ADMINISTRATIVE OFFICER