Village of Dousman
Board Proceedings
November 10, 2014
PRESENT: Pres. Nissen, M. Schroeder, H. Dessart & R. Hawk
ABSENT: C. Queen
ALSO PRESENT: J. Kitelinger, Utilities Superintendent & G. Powell, Village Engineer
The meeting was called to order by Pres. Nissen and the confirmation of public meeting notice was affirmed by Clerk Nissen
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
None
The consent agenda which includes the following was approved with on a motion by R. Hawk, H. Dessart, seconded. Carried
o Previous meeting minutes of 10/13/14 & 10/27/14
o General Fund Bills - $64,660.55
o General Check #35471 - 35499
& Payroll Check #9642 – 9645 & 845 – 862
o Sewer Utility Bills – $23,386.88
o Check #10676 - 10693
o Water Utility Bills – $24,868.97
o Check #8156 – 8177
o Special Projects Account - $907,059.66
o Check #1060 - 1063
o October 2014 Building Inspection Report
o October 2014 DPW Reports
o Operator’s License; Lindsey M. Katzka; Dousman House
o Operator’s License; Paul D. Mueller; The Other Bar
APPEARANCES
STEVE TOTZKE; DOUSMAN FIRE DISTRICT UPDATE
Chief Totzke went over the monthly fire report. He also went over the breakdown of the costs in responding out in Jefferson County that the Board had questioned at the budget meeting
He stated that the volume of calls versus the original target are right on track for where they should be.
He stated that after the budget hearing they looked into see if they could be a part of the Village’s health insurance. The Deputy Clerk looked into it and United Healthcare so no due to the fact that we have separate Federal ID numbers. So during 2015 they will be looking into different options for insurance in 2016.
BOB LEONARD; ISO; PUBLIC PROTECTION SUMMARY REPORT
B. Leonard explained to the Board that they had completed ISO. They received the results back and went from a score of 5 to a 4, which is good to have a lower number. He stated that this will be a savings for businesses and residential policies. He went over with the Board some of the things that would make this number change for the better.
Village of Dousman Board Meeting Minutes
November 10, 2014
Page 2.
BOB LEONARD; VILLAGE OF DOUSMAN COMPREHENSIVE EMERGENCY MGMT PLAN
B. Leonard went over the Emergency Management Plan updates. R. Hawk suggested changing all of the references to Village Administrator to Village President. The Clerk will put this on the agenda for December for adoption and action.
POLICE DEPARTMENT
Chief Hartert handed out monthly report. He stated that the winter parking regulations are now in effect. For now for about a week they are just putting little half sheets explaining what the winter parking rules are.
TIPPS REPORTS
Chief Hartert went over the background of our TIPPS system. The system has gone dormant and it will cost us $500 to reboot it up if we were to need it. Chief Hartert is proposing to take all the word documents of the reports and put then onto a thumb drive and will make copies of all the whole reports and store them. He would like to agree to do the work in exchange for the monies that are owed to the Village of Dousman from Summit for ammunition borrowed in the past.
R. Hawk made a motion to approve the Chief’s recommendation for the process to retrieve the TIPPS information in exchange for the debt for ammunition that is owed to the Village of Dousman from the Village of Summit. H. Dessart seconded. Carried
DPW/SEWER/WATER DEPARTMENT
J. Kitelinger explained to the Board that they had received a letter from DNR in regards to our phosphorus issues that have been discussed in the past. The DNR had requested Joe Kitelinger, Jack Nissen and Gerry Powell and Dave Arnott from Ruekert & Mielke for an enforcement meeting earlier today in Milwaukee. The Village permit expires in March of 2015 and in order for them to renew the permit they have to get these issues resolved. They need to send in a document or plan in the next two weeks in order to keep the renewal going and they will be giving a specific date that they will have to have this figured out by.
He updated the board on the Main Street project. All stamped concrete is done now. There are some open areas that will be filled with gravel or pavement until spring when the concrete will be poured. All of the signage will be going up tomorrow.
Gary and Jeff have been working on Xmas banners today. The Xmas decorations should be delivered next week.
J. Kitelinger was asked to look into what we should do with the Dodge Durango. He stated that the brake line is leaking, needs new struts and the ball joints are bad. J. Kitelinger stated that he will call the auction company that they took the other police vehicle to.
J. Kitelinger had researched a vehicle with a 5 foot broom that attaches to the front for sweeping salt, etc off of the sidewalks. It was also sweep portions of the road, they could use if for watering the plants in the summer, etc. The Board instructed Joe to get more information and some prices from different companies.
Village of Dousman Board Meeting Minutes
November 10, 2014
Page 3.
J. Kitelinger stated that one business owner had approached him about having their building and windows clean from the construction. The Board was all agreed that they are not going to do that for any businesses.
CLERK’S OFFICE
No report.
OLD BUSINESS
ORDINANCE #343 AN ORDINANCE TO ATTACH PROPERTY FROM THE VILLAGE OF SUMMIT PURSUANT TO THE COOPERATIVE BOUNDARY PLAN WITH THE VILLAGE OF DOUSMAN; THOMAS R POWELEIT; 36569 SUNSET DRIVE, OCONOMOWOC, WI 53066
No report on this matter.
NEW BUSINESS
CONTRACTED SERVICES RE: ROTROFF JEANSON COMPANY 2014 AUDIT & ACCOUNTING SERVICES
Pres. Nissen made a motion to approve the 2014 Audit & Accounting Services contract with Rotroff Jeanson Company. H. Dessart seconded. Carried.
RESOLUTION #04-14 PURCHASE OF THE 2015 AMBULANCE; DOUSMAN FIRE DISTRICT
Pres. Nissen made a motion to approve Resolution #04-14 for the Purchase of the 2015 Ambulance. R. Hawk seconded. Carried.
RESOLUTION #05-14 BORROWING FOR THE PURCHASE OF THE 2015 AMBULANCE; DOUSMAN FIRE DISTRICT
Pres. Nissen made a motion to approve Resolution #05-14 for the Borrowing of the 2015 Ambulance. R. Hawk seconded. Carried.
RESOLUTION #06-14 PURCHASE OF THE RADIO SYSTEM UPGRADES; DOUSMAN FIRE DISTRICT
Pres. Nissen made a motion to approve Resolution #06-14 for the Radio System Upgrades
R. Hawk seconded. Carried.
RESOLUTION #07-14 BORROWING FOR THE PURCHASE OF THE RADIO SYSTEM UPGRADES; DOUSMAN FIRE DISTRICT
Pres. Nissen made a motion to approve Resolution #07-14 for the Borrowing for the Radio System Upgrade. R. Hawk seconded. Carried.
Village of Dousman Board Meeting Minutes
November 10, 2014
Page 4.
RESOLUTION APPROVING 2014 TRUNK RADIO SYSTEM CONTRACT ADDENDUM AND AUTHORIZING THE ISSUANCE OF A GENERAL OBLIGATION PROMISSORY NOTE TO WAUKESHA COUNTY TO PAY FOR INFRASTRUCTURE COSTS OF THE NEW DIGITAL RADIO SYSTEM
Pres. Nissen made a motion to approve Resolution #08-14 Approving 2014 Trunk Radio System Contract Addendum and Authorizing the Issuance of General Obligation Promissory Note to Waukesha County to Pay for Infrastructure costs of the new Digital Radio System. H. Dessart seconded. Carried.
RENEWAL OF CONTRACT FOR REFUSE AND RECYCLING COLLECTION WITH ADVANCE DISPOSAL
No report.
CORRESPONDENCE
o Waukesha county Cooperation Council Meeting Minutes
o Waukesha County 3rd Quarter 2014 Recycling Reports
o Waukesha County Executive Newsletter
o League of Wisconsin Municipalities Newsletters
Pres. Nissen made a motion to adjourn. R. Hawk seconded. Carried.
Penny L. Nissen, Village Clerk
Village of Dousman