Job Description Purchase Ledger/ Health and Safety Support

Job Description Purchase Ledger/ Health and Safety Support

Reports to: Financial Accountant

Location Liverpool

Summary of Role:

The Purchase Ledger will be responsible for the management and processing of all transactions within the Head Office PL Total Produce as well as providing an Administrative and Support Function for the Health and Safety Department.

Duties & Responsibilities:

·  Responsible for processing weekly payment runs for the above companies

·  Responsible for ad hoc emergency payments upon request.

·  Processing of overhead invoices onto above mentioned PL’s

·  Resolution of day to day queries from suppliers.

·  Supplier statement reconciliations and resolving where different

Health & Safety Support Function

·  Update, monitor and report on training and competency matrices

·  Monitor the administration of ‘Grey Fleet Drivers’ by Branches

·  Manage and update the Approved Contractors list

·  Monitor Equipment on the Engineering Inspection Register

·  Organise Group H&S Conference Logistics

·  Group Document Distribution

·  Issue Site Reminder Communications

·  Invoice Management

·  Organise Order and Delivery of Items Required for H&S Compliance

Person Specification:

·  Relevant experience in the tasks above but not essential.

·  Ability to interact with internal and external customers at all levels within the business

·  Excellent communication, analytical and organisational skills

·  Keen eye for detail and provide accurate information to internal customers

·  Ability to identify problems as they arise and be pro-active in finding and implementing solutions

·  Works effectively – tackling immediate demands decisively, whilst retaining a broad awareness of emerging requirements. Demonstrates a good sense of priorities, structures workload effectively and delivers consistently good results

·  Good IT skills (Navision, Excel, Outlook, Word, Access)

·  Ability to remain calm under pressure

·  Keen to develop with the role.

Internal Relationships: Liaison is necessary with all departments, in particular, the other members of the Finance team and administrative support.

External Relationships: Close working relationships are to be developed with all branches within the group

NB: This job description is not exhaustive. As per the needs and requirement

of the business, the post holder may occasionally have to undertake reasonable duties which are not outlined in this job description.